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Procurement Forms

When making procurements, SUNY is required by law to provide to and obtain from vendors certain documentation. This list contains many, but not all, of the applicable documents for different dollar values and types of procurement. 

All Contracts

• Exhibit A - Standard Clauses (for SUNY)
• Proof of Workers’ Compensation Insurance and Disability Benefits Insurance coverage
• Consulting Reporting
  • Form A (Planned Employment From Contract Start Date Through The End Of The Contract Term)
  • Form B (Annual Employment Report)

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Procurements of $15,000 or more

the documents above plus:

• Procurement Lobbying
  • 139j (Restrictions on contacts during the procurement process)
  • 139k (Disclosure of contacts and responsibility of offerers)

Procurements of $20,000 or more

the documents above plus:

• Bid Bond & Acknowledgment (for construction)
• Labor & Materials and Performance Bonds w/Acknowledgment (for construction)
• Contractor's Application and Certification for Payment (for construction)

Procurements of $25,000 or more

the documents above plus:

• Exhibit A-1: Affirmative Action Clauses for SUNY (for non construction)
• (if applicable) Executive Law Article 15-A Compliance documents (for non construction)
  • see below for a list of the forms

Procurements $100,000 or more

the documents above plus

• Vendor Responsibility Questionnaires
  • Non-Construction
    • For-Profit Questionnaire (PDF Version) (MS Word Version)
    • Not-for-Profit Questionnaire (PDF Version) (MS Word Version)
  • Construction
    • For-Profit Construction (CCA-2) Questionnaire (PDF Version) (MS Word Version)
    • Not-for-Profit Construction Questionnaire (PDF Version) (MS Word Version)
  NOTE: see OSC's Vendor page for instructions and additional forms.
• Sales Tax Certification 
  • Contractor Certification to Covered Agency
  • Contractor Certification 
• Exhibit A-1: Affirmative Action Clauses for SUNY (for construction)
• Executive Law Article 15-A Compliance documents (for construction)
  • Contract Breakdown and Sample
  • Campus' Consultant/Contractor Affidavit Part 1
    Campus' Consultant/Contractor Affidavit Part 2
  • MWBE-EEO Policy Statement
  • M/WBE-EEO Work Plan
  • M/WBE Utilization Plan
  • EEO Staffing Plan
  • Quarterly & Monthly MWBE Compliance Report
  • Quarterly & Monthly EEO Workforce Utilization

Procurements $1,000,000 or more

• Standard 15 Day Notification For Contracts for Goods and Services of $1 Million or More To Out-of-State/Foreign Firms