Senior Staff Assistant (SL3)
This title is in the unclassified service and in the SUNY Professional Services Negotiating Unit.
As a family, the Staff Support positions provide a broad range of professional administrative support to program managers, business office managers, department heads or administrative officers within the University. Distinctions between classes within the group are based primarily upon the complexity of the support provided. The difficulty of the work, degree of supervision received, autonomy in making program related decisions, and educational and experiential prerequisites are all valid criteria in classifying a position within the series. Classification actions on these positions are not mutually exclusive, and a large and complex department or division may have several individuals working in one or more of these titles.
As a class, is distinguished from Staff Assistant by the level and type of activities performed. While incumbents commonly supervise support staff, the staff is often larger and the office environment more complex. In addition, responsibility for various important programs or initiatives may be assigned. The work is performed with a greater degree of autonomy and the supervision received is of a general nature. Typical responsibilities may include:
- responsibility for all administrative matters for the department head in his/her absence, or as delegated;
- developing, preparing and monitoring departmental or research budgets;
- monitoring expenditures and supervising the maintenance of financial accounts and records;
- general ledger activities and financial reporting;
- preparation of monthly and year end journal entries;
- interviewing, hiring, training and making recommendations concerning the evaluation, promotion, and termination of support staff;
- planning, assigning, reviewing and supervising the work of subordinates and support staff;
- reviewing and approving appointment recommendation, purchase requisitions and personnel transactions before final consideration by department head, dean, etc.;
- monitoring Affirmation Action initiatives and compliance;
- draft correspondence for department head's signature.
In an academic setting, duties may also typically include: responsibility for recruitment and admissions activity in a school or department; maintenance of student and current academic records; development and preparation of data for all course and section analysis; coordination of private philanthropy activity; coordination of special event programming; providing first line liaison between the department and various groups or publics.
Preferred Qualifications:
A Bachelor's Degree and two (2) years of responsible administrative experience. Advanced educational attainment or specialized experience will be required as applicable.