SUNY CHARTER SCHOOLS INSTITUTE Recurring Charter Schools Institute and SUNY Trustee Decisions for March - September 2012 in the Areas of: Facilities, Student Application & Enrollment, Establishing New Schools, Charter Revisions, Charter Renewal, and Grant Administration. Below is a DRAFT of a list of upcoming events or activities that will require action by either the SUNY Charter Schools Institute, SUNY Board of Trustees, or its Education, College Readiness and Success Committee. For each item listed, the following is provided: proposed date of event or activity; description of event; type of event; and then who needs to take action. When action is required, one or more of the following abbreviations are used to identify the organization or entity responsible: Institute for SUNY Charter Schools Institute; SUNY Trustees' ECRS Committee for the SUNY Trustees' Education, College Readiness and Success Committee; or Full Board of Trustees for the Board of Trustees of the State University of New York. 1.01.12 - 4.19.12 Conduct statutorily required facility hearings for any SUNY authorized charter school proposed to be located in district buildings (fall 2012 opening). For initial school sitings with no change in location, this constitutes a final decision on co-location. Event Type: Facilities. Action Required by: Institute. 1.31.12 Review applications for student admission from all SUNY authorized charter schools (for admission in fall 2012) Event Type: Student Admissions / Enrollment. Action Required by: Institute. 2.29.12 Receive and conduct initial review for completeness of proposals to establish new charter schools - Responses to January 2012 RFP Spring Review Cycle (for fall 2013 opening) Event Type:New School Proposal Review: Spring Cycle. Action Required by: Institute. 2.29.12 Receive and conduct initial review of business plans from organizations seeking to partner with new school applicants New School Proposal Review: Spring Cycle Event Type:New School Proposal Review: Spring Cycle. Action Required by: Institute. 3.01.12 - 4.15.12 Conduct academic, legal and fiscal review of new school proposals Event Type:New School Proposal Review: Spring Cycle. Action Required by: Institute. 3.01.12 - 4.15.12 Review by panel of external education experts of any 'new to SUNY' proposal; Institute staff coordinates logistics and convenes phone conference of external and staff reviewers to discuss proposals. Event Type: New School Proposal Review: Spring Cycle. Action Required by: Institute. March SUNY Trustees' Committee and Board Meeting 3.27.12 - 3.28.12 Report to ECRS Committee Institute determinations regarding minor charter revisions proposed to be taken under delegation of authority Event Type: Charter Revisions. Action Required by: Institute. 3.27.12 - 3.28.12 Presentation to ECRS Committee of Institute recommendations regarding any major revisions requiring Committee action Event Type: Charter Revisions. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 3.27.12 - 3.28.12 Briefing to ECRS Committee on the merger of existing SUNY authorized charter schools under the authority of the May 2010 amendments of the Charter Schools Act Event Type: Charter Revisions. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 3.27.12 - 3.28.12 Presentation of proposed NYS Charter School Stimulus fund grant awardees for consideration by ECRS Committee; awardees responded to the 12/19/11 New York State Charter Schools Stimulus Fund Grants RFP " Event Type: Administration of NYS Charter Grant Program. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 3.29.12 - 4.16.12 Preparation of NYS Charter School Stimulus Fund grant contracts for approved awardees for submission to SUNY System Contracts Office Event Type: Administration of NYS Charter Grant Program. Action Required by: Institute. 3.27.12 - 3.28.12 Report to the ECRS Committee of proposed determinations regarding facility co-locations changes to be made by the Institute under the authority of the SUNY charter contract Event Type: Facilities. Action Required by: Institute. 3.27.12 - 3.28.12 Report to the ECRS Committee on the public hearings held by the Institute regarding initial facility co-locations Event Type: Facilities. Action Required by: Institute. 3.27.12 - 3.28.12 Recurring placeholder for unanticipated action items that need to be brought to the SUNY Trustees by way of time-sensitive school request or Institute work Event Type: Placeholder for Unanticipated Action Items. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 4.01.12 Commencement of admissions lottery dates for most SUNY authorized charter schools (by statute, enrollment lotteries must include all applications received by 4.01); Institute staff on call to respond to questions/address challenges Event Type: Student Admissions / Enrollment. Action Required by: Institute. 4.01.12 Issue 2012 Request for Proposals for New York State Stimulus Fund Grants (Awards for Start-up, Implementation and Facilities) Event Type: Administration of NYS Charter Grant Program. Action Required by: Institute. 4.09.12 - 4.25.12 Presentation to ECRS Committee of proposed action relative the merger of existing SUNY authorized charter schools under the authority of the May 2010 amendments of the Charter Schools Act Event Type: Charter Revisions. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 4.16.12 - 4.30.12 Conduct due diligence interviews (Institute staff) of founding teams, proposed school trustees, and partner organizations Event Type: New School Proposal Review: Spring Cycle. Action Required by: Institute. 5.1.12 - 6.15.12; and 10.1.12 - 11.30.12 Conduct comprehensive review and evaluation visits to SUNY authorized charter schools for the purposes of making a recommendation regarding charter renewal; 17 schools will come to renewal this cycle (note this is in addition to the Institute's annual school evaluation program) Event Type: Charter Renewal . Action Required by: Institute. 5.01.12 - 5.05.12 Receive and review school lottery results from all SUNY authorized charter schools; compile data for public and media inquiries Event Type: Student Admissions / Enrollment. Action Required by: Institute. 5.01.12 Receive NYS Charter School Stimulus Fund Grant proposals and conduct initial review for eligibility and completeness Event Type: Administration of NYS Charter Grant Program. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 5.01.12 - 5.11.12 ECRS Committee Chair and members conduct interviews (as individual Trustees) of proposed school trustees of those proposed new schools that have made it through the initial stages of the Institute's review process Event Type: New School Proposal Review: Spring Cycle. Action Required by: Institute. 5.15.12 - 7.01.12 Receive and review new school facility plans and requests to change existing facilities (includes lease review, review of proof of insurance, certificates of occupancy, etc.) Event Type: Facilities. Action Required by: Institute. 5.15.12 - 9.01.12 Renovations of charter school space in NYCDOE school buildings begins; statute requires comparable investment in both charters and all district schools in a given building (work over $5K must be pre-approved by NYC Schools Chancellor); Institute will ensure approval received Event Type: Facilities. Action Required by: Institute. May SUNY Trustees' Committee and Board Meeting 5.09.12 - 5.10.12 Report to ECRS Committee regarding proposed Institute determinations for minor charter revisions to be taken under delegation of authority Event Type: Charter Revisions. Action Required by: Institute. 5.09.12 - 5.10.12 Presentation to ECRS Committee of Institute recommendations regarding any major revisions requiring Committee action Event Type: Charter Revisions. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 5.09.12 - 5.10.12 Institute presentation of recommended new school proposals to ECRS Committee; Committee recommendation of approved proposals to full SUNY Board Event Type: New School Proposal Review: Spring Cycle. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. Action Required by the Full Board of Trustees. 5.09.12 - 5.10.12 Recurring placeholder for unanticipated action items that need to be brought to the SUNY Trustees by way of time-sensitive school request or Institute work Event Type: Placeholder for Unanticipated Action Items. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 5.16.12 - 10.01.12 Prepare charter contracts of approved schools for submission to the Board of Regents Event Type: New School Proposal Review: Spring Cycle. Action Required by: Institute. 5.02.12 - 7.01.12 Establish teams to review 2012 Stimulus Fund Grant proposals consistent with RFP protocol Event Type: Administration of NYS Charter Grant Program. Action Required by: Institute. June SUNY Trustees' Committee and Board Meeting 6.11.12 - 6.12.12 Report to ECRS Committee regarding proposed Institute determinations for minor charter revisions to be taken under delegation of authority Event Type: Charter Revisions. Action Required by: Institute. 6.11.12 - 6.12.12 Presentation to ECRS Committee of Institute recommendations regarding any major revisions requiring Committee action Event Type: Charter Revisions. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 7.01.12 - 9.01.12 Prior-action visits to all new schools completed by Institute staff; Institute must give school authorization before schools can open doors to students Event Type: Facilities. Action Required by: Institute. 7.02.12 Receipt and initial review for completeness of proposals seeking to establish new charter schools - Responses to January 2012 RFP Summer Review Cycle (for fall 2013 opening) New School Proposal Review: Summer Cycle. Action Required by: Institute. 7.02.12 Receipt and initial review of business plans from organizations seeking to partner with new school applicants Event Type: New School Proposal Review: Summer Cycle. Action Required by: Institute. 7.03.12 - 8.15.12 Academic, legal and fiscal review of new school proposals by Institute staff Event Type: New School Proposal Review: Summer Cycle. Action Required by: Institute. 7.03.12 - 8.15.12 Review by panel of external education experts of any 'new to SUNY' proposal; Institute staff coordinates logistics and convenes phone conference of external and staff reviewers to discuss proposals Event Type: New School Proposal Review: Summer Cycle. Action Required by: Institute. 8.15.12 - 9.01.12 Conduct due diligence interviews (Institute staff) of founding teams, proposed board members, and partner organizations Event Type: New School Proposal Review: Summer Cycle. Action Required by: Institute. 9.01.12 - 9.10.12 ECRS Committee Chair and members conduct interviews (as individual Trustees) of proposed school trustees of those proposed new schools that have made it through the initial stages of the Institute's review process Event Type: New School Proposal Review: Summer Cycle. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. September SUNY Trustees' Committee and Board Meeting September 2012 (To Be Determined) Institute presentation of recommended new school proposals to ECRS Committee; Committee recommendation of approved proposals to full SUNY Board Event Type: New School Proposal Review: Summer Cycle. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. Action Required by the Full Board of Trustees. September 2012 (To Be Determined) Presentation of proposed grant awardees for consideration by ECRS Committee Event Type: Administration of NYS Charter Grant Program. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. September 2012 (TBD) Presentation of renewal recommendations for consideration by ECRS Committee (17 renewal recommendations required this year, the Institute has proposed dividing them across four meetings: September, November, January and March). Any non-renewal recommendations (3-4 anticipated) require full SUNY Board action Event Type: Charter Renewal. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. Action Required by the Full Board of Trustees. September 2012 (TBD) Recurring placeholder for unanticipated action items that need to be brought to the SUNY Trustees by way of time-sensitive school request or Institute work Event Type: Placeholder for Unanticipated Action Items. Action Required by: Institute. Action Required by the SUNY Trustees ECRS Committee. 10.01.12 - 11.01.12 Preparation of charter contracts of approved new charter schools for submission to the Board of Regents Event Type: New School Proposal Review: Summer Cycle. Action Required by: Institute. 10.01.12 - 11.01.12 Preparation of NYS Charter School Stimulus Fund grant contracts for approved awardees for submission to SUNY System Contracts Office Event Type: Administration of NYS Charter Grant Program. Action Required by: Institute.