Operating Budget for Community Colleges
August 24, 2006
This procedure item applies to:
This procedure provides guidelines for developing the 2006-2007 final operating budgets, tuition and fee schedules and operating aid quarterly claims for State University of New York (University) community colleges. The guidelines are in accordance with the proposed regulations and law for the 2006-2007 college fiscal year. State University approval of the community college regulations, final budgets and tuition and fee schedules will be requested at the September 26, 2006 meeting of the University Board of Trustees.
As the system-wide maximum full time resident student tuition rate was eliminated in 2003, each college’s full-time resident tuition rate becomes the rate that determines the maximum part-time rate. The maximum part-time rate allowable is 1/24 (rounded up) of your full-time resident tuition rate.
For proposed new fees and fee increases, include a description of the service provided and the related costs and revenues. As with any other “student service fee,” a student service fee for technology must be non-mandatory and related to a specific service to be provided. If the student chooses not to utilize the defined set of services, the fee must be waived.
A Technology fee, which may be charged to all students, continues to be the only “student revenue fee” that will be considered by the SUNY Board for approval. The revenue from these fees are included in the calculation of the student’s share and may cover technology-related services that are inherent to the core instructional program (e.g., on-line checkout of library materials).
The tuition and fee schedule continues to provide for the approval of lower part-time tuition rates for off-session, off-campus or off-peak hour student instruction. As discount rates may vary depending on circumstances, please identify the lowest rate for which your campus requests authorization. The lowest discounted rate allowed under any circumstance is one-third of the approved part-time resident tuition rate (or a two-thirds reduction).
When the sponsor does not maintain effort, student tuition rates must be budgeted at levels that will generate revenues from tuition at 1/3 or less of net operating costs. If actual student revenues exceed 1/3 of net operating costs, the excess must be placed in a student revenue reserve account. Section 602.10(h) of SUNY Board Regulations limits to five years the time allowed to eradicate reserve account balances. Separate five-year plans must be approved for each year that this condition exists. Existing plans cannot be extended or modified to include future year accumulations.
For 2006-07, count FTE student enrollments as of the census date in accordance with Robert Brown’s memorandum to Presidents dated August 7, 2002. Enrollment estimates for 2005-06 and 2006-07 are pre-loaded. Please enter updated estimates if appropriate.
The University Board of Trustees approved a resolution that allows the chancellor or designee to approve the reclassification of “rental income” from an offsetting revenue to a revenue in lieu of local sponsor share. “ Rental” means the use of property (that is, physical space). Examples of eligible rentals include the use of classrooms or similar instructional space, laboratories, ice rinks, pools, tennis courts, or gymnasiums. Only revenue related to costs associated with the normal operations of the physical facilities are allowable for the reclassification. Rental charges for extraordinary personnel, equipment or utilities should be excluded.
Approval or disapproval of the reclassification is programmed into your budget file and is linked annually to adequate local/sponsor participation and provides an incentive for colleges with marginal local/sponsor participation to improve their contributions.
1. local share must be equal to or greater than 26.7% of net operating costs (before reclassification) or making reasonable progress toward 26.7% (e.g., as evidenced by successive years of increases) or
2. sponsor contribution per resident FTE must be equal to or greater than 26.7% of the net operating costs per FTE student or making reasonable progress toward 26.7% (e.g., as evidenced by successive years of increases) or:
3. The sponsors contribution in mills (thousand dollars per full valuation of taxable real property) is equal to or greater than .5 (50 cents per thousand dollars) as calculated with the most recently available data.
State University of New York Regulations provide for “up to 50%” state reimbursement for rental costs. The 2006-07 legislative budget includes a $7.166 million appropriation for rental aid reimbursement. This appropriation will again provide for the full 50% state reimbursement for the currently approved rental estimates for 2006-07. The approved rental costs for each college are pre-posted in the budget file.
The 2006-07 budget includes $1.065 million for child care centers and $2.0 million for contract training. Your child care award has been pre-posted to your budget file; notification and claim forms are being sent under separate cover by the System Administration Office of Student Affairs.
Form A - Operating Budget Request
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