SUNY PP Home Page   Print Page   Close Page   Convert current file into a PDF document   Convert current file into a DOC document



Category:
Financial
HR / Labor Relations



Responsible Office:

Policy Title:
Travel Expense, Payment of Interview

Document Number:
8951

Effective Date:
June 03, 1991


This policy item applies to:
State-Operated Campuses
Table of Contents
Summary

Policy
Definitions
Other Related Information
Procedures
Forms
Authority
History
Appendices


Summary

State University of New York (University) provides for the reimbursement of interview travel expenses incurred by candidates for staff appointment and the procedures to be observed in the reimbursement of such travel expenses.


Policy

Section 203 of the NYS State Finance Law and 8 NYCRR § 8.14 (Comptroller's Regulations) serve as the basis of the University's policy on reimbursement of interview travel expenses incurred by candidates for staff appointment.

In the area of professional service recruitment, institutions of higher education have traditionally recruited on a national basis. Moreover, such national recruitment is now mandated by affirmative action requirements which require the University to recruit in such a manner that maximizes the number of underrepresented groups applying for vacancies. In this context, national recruitment and the concomitant payment of candidates reasonable travel expenses is essential to the University’s operations.

Section 355, subdivision 4 of the New York State Education Law provides the authorization for the University to pay professional service candidates travel expenses without having first determined that a shortage of New York State candidates exists, as indicated in Section 203 of the NYS Finance Law, and Section 8.14 of the Comptroller's Regulations.

Accordingly, the University's policy is:


Definitions

Travel Expenses – includes transportation, food and lodging.


Other Related Information

Statutory Provisions

Section 203 of the NYS Finance Law provides, in part:

Comptroller's Regulations

Section 8.14 of the Comptroller's Regulations (Title 2, Chapter 1, Part 8 of the Official Compilation of New York Codes, Rules and Regulations) provides, in part:




Procedures

  1. Prepare a travel order in the usual manner, approved by the campus president or designee.
  2. If the position is in the competitive class of the classified (civil) service, enclose with the travel order a statement, prepared by the University's Office of Employee Relations and Personnel Operations, indicating that the candidate was interviewed for a position for which it has been determined by the State Department of Civil Service that a shortage of qualified New York State candidates exists.

NOTE: PRIOR APPROVAL IS REQUIRED. Commitments to pay for interview expenses for candidates for appointment to positions in the competitive class of the classified (civil) service cannot be approved on a retroactive basis.

  1. Submit a travel expense voucher in the usual manner except that the official station is to be left blank.
  2. In the "purpose" section of the travel expense voucher for candidates for appointment to positions in the competitive class of the classified (civil) service, refer to the statement which accompanied the travel order. In the "purpose" section of the travel expense voucher for candidates for appointment to positions in the professional (unclassified) service and positions in the exempt, non-competitive and labor classes of the classified (civil) service, reference should be made to the vacancy for which the travel expenses were incurred.
  3. Copies of the transportation request and lodging request, if used, must accompany the voucher.



Forms

Travel Information Forms available from the Office of General Services




Authority

The following links to FindLaw's New York State Laws are provided for users' convenience; it is not the official site for the State of New York laws. 

NYS Finance Law §203 (Reimbursement of travel expenses).
 

NYS Education Law §355.4 (Powers and duties of trustees).

 

In case of questions, readers are advised to refer to the New York State Legislature site for the menu of New York State Consolidated.

2 NYCRR Chapter 1, Part 8, §8.14 (Reimbursement for persons attending interviews).


Memorandum to senior vice chancellor from University counsel, dated
November 13, 1989.


Memorandum to campus business officers from the vice chancellor for finance and business, dated
September 21, 1982.


Procedure clearance by Principal Auditor of State Expenditures, Office of the State Comptroller, dated
September 14, 1982.


History

There is no history relevant to this policy.


Appendices

There are no appendices relevant to this policy.