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Category:
Financial
Student Affairs



Responsible Office:

Policy Title:
Refunds - Students Whose Programs Drop Below 12 Credit Hours

Document Number:
7808

Effective Date:
July 14, 1995


This policy item applies to:
State-Operated Campuses
Table of Contents
Summary

Policy
Definitions
Other Related Information
Procedures
Forms
Authority
History
Appendices


Summary

A person registered and classified as a student, but whose program is curtailed for other than academic reasons and is allowed to carry a reduced program, may have his/her status changed to that of special student and shall be charged as outlined in this policy.


Policy

General

Board of Trustees Resolution No 63-21 reads in part:

"....A person who registers and commences classes initially as a student, but whose program is later curtailed for academic reasons, does not change his/her status during that quarter or semester to that of special student...."

Guidelines

A person who has registered and been classified as a student, but whose program is curtailed for other than academic reasons during the periods established under the Schedule of Tuition Liability (Refunds –Tuition and Fees), may have his/her status changed to a special student and shall be charged as follows:

Examples (Using generic tuition rates for illustration purposes; $2,500 for Semester and $1,800 for Quarter)

Semester Student

     

1

Tuition charge for semester for a New York State resident student enrolled in a program leading to a baccalaureate degree taking 13 undergraduate semester credit hours

$2,500.00

STUDENT DROPS A 3 HOUR COURSE DURING 3RD WEEK

2

Tuition charge as a New York State resident baccalaureate program special student for the remaining 10 semester credit hours ($2,500/12 = 208.33 x 10 credits = $2,083.33).

$2,083.33

3

Difference between amount originally charged as a student and the re-evaluated charges as a special student.

$416.67

4

Liability percentage as provided by Schedule of Tuition during 3rd week.

50%

5

Tuition liability for difference between amount originally charged as a student and the re-evaluated charges as a special student.

$208.33

6

Total tuition liability

$2,291.67

7

Refund due student

$208.33

 

Quarter Student

     

1

Tuition charge for New York State resident student enrolled in a program leading to a baccalaureate degree taking 13 undergraduate quarter credit hours.

$1,800.00

STUDENT DROPS A 3 HOUR COURSE DURING 3RD WEEK

2

Tuition charge as a New York State resident special student for the remaining 10 quarter hours ($1,800/12 = $150 x 10 credits = $1,500.00)

$1,500.00

3

Difference between amount originally charged as a student and the re-evaluated charges as a special student.

$300.00

4

Liability percentage as provided by Schedule of Tuition during 3rd week.

70%

5

Tuition liability for difference between amount originally charged as a student and the re-evaluated charges as a special student.

$210.00

6

Total tuition liability

$1,710.00

7

Refund due student

$90.00

 


Definitions

Curtailed for Academic Reasons - The college has advised the student to reduce his/her course load because of the possibility of failure.

Special Student - A special student at a campus operating on a semester basis is any person registered for fewer than 12 semester hours of work; or a student at a campus operating on a quarter basis registered for fewer than 12 quarter hours; or a student attending a summer session, which is not a regular quarter or semester.


Other Related Information

There is no related information relevant to this policy.


Procedures

There are no procedures relevant to this policy.


Forms

There are no forms relevant to this policy.


Authority

Tuition, Fees and Charges (8 NYCRR 302)

Board of Trustees Resolution No 63-21




History

Amended – August 29, 2018

Amended - June 30, 2003

Amended - July 14, 1995

Amended - August 19, 1992

Amended - June 17, 1991

Amended - June 3, 1991

Amended - November 26, 1984

Amended - April 28, 1965


Appendices

There are no appendices relevant to this policy.