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The materials below consist of regulations of the State University of New York Board of Trustees. However, it is not the Official Compilation of the Codes, Rules, and Regulations of the State of New York. Readers are advised to refer to the Official Compilation ( 8 NYCRR Part et seq )in case of questions.

PART 309








Effective date of coverage


Contribution by employees




Administrative responsibilities of the university


Discontinuation of service


Application for benefit


Payment of premium


Liability for payments

§ 309.1 Definitions.

(a) The term plan shall mean the group disability insurance program of the State University of New York.

(b) The term employee shall mean any person holding appointment in a position in the professional service as defined in subdivision (3) of section 355-a of the Education Law

(c) The term employment shall mean working regularly throughout the duration of the period of the employee's professional obligation, at any location of the university or at such other location required in the performance of assigned duties and responsibilities, and where such employment is the principal source of the employee's wages, earning or salary.

(d) The term university shall mean the State University of New York.

(e) The term coverage shall mean the participation in the plan by covered employees and the term covered employee shall mean an eligible employee participating in the plan.

(f) The term insurer shall mean the insurance company selected by the board of trustees of State University of New York by resolution to underwrite the plan.

(g) The term service shall mean employment with the university as an employee or otherwise.

(h) The term calendar year employee shall mean any employee having a 12-month professional obligation.

(i) The term academic year employee shall mean any employee other than a calendar year employee.

(j) The term basic salary shall mean the annual salary, exclusive of any supplemental salary received or other forms of additional compensation, as of the date of disability. In the event a covered employee is participating in the special annuity program of the university pursuant to article 8-C of the Education Law, the basic salary shall be the salary of such employee without regard to any reduction in effect at the time of disability.

§ 309.2 Eligibility.

(a) The following employees shall be eligible for coverage under this plan:

(b) The following persons shall be ineligible for coverage under the plan:

(c) The Chancellor of the State University may waive the provision of subdivisions (a) and (b) of this section and grant coverage, or approve the continuation of coverage, upon finding that there exist special conditions of employment, including but not limited to dual appointments, shared employments, and exchange professorships.

(d) Except as otherwise provided in this section where a covered employee becomes ineligible for coverage, such coverage shall cease on the day on which such employee became ineligible.

§ 309.3 Effective date of coverage.

Coverage under the plan shall commence on the first day of the month coinciding with or next following the day that an employee becomes eligible pursuant to section 309.2 (a) or (c) of this Part; provided, however, an employee on sick leave or maternity leave pursuant to Part 337 of this Title shall become covered effective on the date of return from such leave. In no case shall coverage be denied a person otherwise eligible by reason of any omission in reporting such an employee as a covered employee, and premiums otherwise payable in consideration of such coverage under the plan shall be paid to the insurer.

§ 309.4 Contributions by employees.

No employee contribution shall be required for coverage.

§ 309.5 Benefits.

The plan is to provide for the following benefits during a period of total disability. Such benefits will commence on the first day of the month following six months of continuous total disability and continue until such total disability ceases, the individual reaches age 65 or until death, whichever event occurs first. However, if disability commences after the attainment of age 60 but less than age 65, benefits are provided for five years; if disability commences after the attainment of age 65 but less than age 68 1/2, benefits are provided to age 70; if disability commences after the attainment of 68 1/2, benefits are provided for one year.

(a) A monthly income benefit equal to 60 percent of the individual's covered monthly salary up to $5,000 monthly, reduced by the amount of income which the employee is eligible to receive from social security, workers’ compensation or other compensation or benefit paid for by, or on behalf of, the State or State University.

(b) A monthly annuity benefit equal to the university contribution for an employee participating in the university's Optional Retirement Program pursuant to the provisions of article 8-B of the New York State Education Law, computed on the basis of the basic salary of the employee at the time disability commenced, such benefit to be paid to the Teachers Insurance and Annuity Association for the purchase of an annuity contract reduced by any normal contribution to a retirement program made by the State or the university on the employee's behalf.

(c) A three percent increasing disability benefit and a three percent increasing annuity benefit, compounded annually.

(d) For the purpose of this section, the term covered monthly salary shall mean 1/12 of the basic salary.

§ 309.6 Administrative responsibilities of the university.

The chancellor, after consultation with the insurer, shall provide for the administration of the plan and shall issue such procedures and shall establish such standards as may be required for the successful operation of said plan.

§ 309.7 Discontinuation of service.

Any covered employee upon becoming eligible to receive a benefit from the plan and after application for such benefit pursuant to section 309.8(a) of this Part, or after the application has been submitted on behalf of such employee pursuant to section 309.8(b) of this Part, shall be discontinued from service during the period of disability. In the event that such employee is able to resume duties for which, by reason of education and training the employee is qualified, the university shall restore the employee to service, including restoration to service on other than a full-time basis during periods of rehabilitation. Nothing contained herein shall be deemed to extend a term appointment beyond its original date of termination.

§ 309.8 Application for benefit.

(a) Application by employee. Any covered employee may apply for benefits under the plan by submitting an application for such benefits to the insurer.

(b) Application by the chancellor on behalf of an employee. When, in the opinion of the chancellor, it appears in the best interests of the employee and the university that an application be filed for disability benefits on behalf of an employee, the chancellor shall appoint a special committee on disability, a majority of said committee to be selected from among duly qualified physicians holding tenured appointment with the university. Said committee shall examine the employee and make findings of fact and a determination with respect to any disability such employee may suffer. Notwithstanding the failure of the employee to cooperate fully with said committee, the provisions of section 309.7 of this Part shall be applicable if said committee finds reasonable grounds to assume that a disability benefit would be payable upon timely application. In the event the insurer finds that the employee is not disabled, the employee shall be restored to service, such restoration to be deemed effective on the date of discontinuation from service.

§ 309.9 Payment of premium.

Monthly payments of premiums for the plan shall be made to the designated insurer upon audit and warrant of the Comptroller from funds made available to the university for such purpose.

§ 309.10 Liability for payments.

The benefits payable under the plan shall be made by the insurer pursuant to contract, and neither the State nor the State University shall be liable for such benefits.