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Academic Affairs

Responsible Office:

Procedure Title:
Assessment, Procedure

Document Number:

Effective Date:
July 01, 2010

This procedure item applies to:
Community Colleges
State-Operated Campuses

Table of Contents

Related Procedures
Other Related Information


This procedure covers the University's assessment policy, which requires campus-based assessment of institutional effectiveness, academic programs and general education in ways that maintain academic rigor and meet or exceed rigorous, external assessment standards.



  1. Campus Assessment Plans.  A campus shall develop and implement one or more assessment plans that reflect its mission and goals, its curriculum and governance procedures, the State University of New York's policies, and the standards of both institutional and programmatic accreditation bodies.  Such plans shall provide, at minimum, for the regular assessment of institutional and program effectiveness and student learning.
  2. The Assessment of Institutional Effectiveness.  A campus shall develop and implement a plan for regularly assessing its institutional effectiveness – defined as achievement of its mission and goals within the context of the State University of New York's mission and goals – to gauge its own progress in academic and other areas, and to meet or exceed the standards of the Middle States Commission on Higher Education.
  3. The Evaluation of Academic Programs.  A campus shall develop and implement a plan for the periodic evaluation of each of its registered academic programs, and may group programs for this purpose, as appropriate for the campus.  The plan shall meet campus assessment and planning needs, and be designed to meet or exceed the standards of the Middle States Commission on Higher Education, and, as applicable, programmatic accrediting bodies.
    1. Purpose.  Academic program evaluation shall be designed to enable programs to stay current, assemble and analyze evidence to inform improvement, and provide the best possible education to students within the context of campus mission and goals and the State University of New York's mission and goals.
    2. Components.  Each credit-bearing academic program shall be included in an evaluation plan.  The evaluation itself shall reflect the program's mission and goals and, at minimum, include a self-study that refers to assessment of student learning, and external review or programmatic accreditation.
    3. Cycles.  Academic program evaluations shall generally occur on a five-to-seven year cycle, or a cycle of programmatic accreditation of ten years or less.  Each cycle shall include all programs, except that a Chief Academic Officer may waive full evaluations for:
      • a program with no or low enrollment[1] (e.g. fewer than 10 students);
      • a new program that recently had external review during program development, or whose evaluation will be included in the next cycle; and
      • a program whose evaluation is scheduled for the next cycle due to programmatic accreditation or other scheduling reasons.
      In addition, a Chief Academic Officer may combine program evaluations for programs that involve some or all of the same faculty members or have substantive curriculum elements in common.
    4. Programmatic Accreditation.  Programmatic accreditation by an accrediting body recognized by the Council for Higher Education Accreditation (CHEA) or the U.S. Secretary of Education that includes the assessment of student learning satisfies the State University of New York's expectation for academic program evaluation.
    5. External Review.  Continuing the State University of New York's longstanding practice, the evaluation of academic programs that do not have programmatic accreditation shall include external review, to the extent necessary and appropriate.
      • Generally, potential external reviewers should be discussed by the program/department being evaluated, the Dean (where applicable) and the campus Chief Academic Officer or designee, but the Chief Academic Officer should make the final selection.
      • In general, at least two external reviewers should be selected who have no significant academic, professional or other relationship to full-time faculty in the program/department, who have no previous significant or formal affiliation with the institution, and who come from academic or professional institutions belonging to a peer or aspirational peer group (i.e., in the same Carnegie class and having a similar program size, scope and statistical, or perceived, reputational ranking).
      • Two-year programs may invite a local Advisory Board member to be one of the two external reviewers.
      • The Chief Academic Officer may use professional judgment to determine whether one external reviewer would be sufficient to achieve the goals of an external review.
      • External review shall conclude with the external reviewers submitting a report, based on a campus visit, to the Chief Academic Officer.

    6. The Assessment of General Education.  Each campus with one or more general education curricula shall develop and implement a plan for the periodic evaluation of these curricula that meets or exceeds the standards of the Middle States Commission on Higher Education.  At minimum, the plan shall indicate how the campus will assess student achievement of the student learning outcomes associated with the SUNY General Education Requirement and use the results to inform planning for improvement.  The student learning outcomes are in Guidelines for the Approval of State University General Education Requirement Courses.
    7. Accountability and Improvement.  A campus shall maintain records of its assessment plans, findings, and resulting actions and their impact, and share them, as appropriate, with campus constituencies, regional and programmatic accrediting bodies, the Provost of the State University of New York, and external auditors.  The exchange of information about assessment and its impact on advancing practice and improving programs is highly encouraged.
      1. Recordkeeping for Institutional Accreditation.  To meet the assessment standards of the Middle States Commission on Higher Education, campuses are encouraged to maintain records for multiple levels – such as the institution as a whole, its major units and its academic and other programs – that provide evidence of their alignment, and, for each level, evidence of:
        • statements of mission, goals and expected outcomes, including student learning outcomes;
        • the assessment of mission, goals and outcomes; and
        • the analysis and use of assessment results to inform planning and, as appropriate, resource allocation.

      2. Reporting on Accreditation.  Board policy requires the University Provost to "review the findings of regional and programmatic accreditation bodies related to assessment" and "assist campuses when needed."  As a result, each campus is asked to:
        • report to the Provost of the State University of New York, upon request, its schedule for program evaluation and accreditation; and
        • submit to the Provost of the State University of New York, at, an electronic copy of the all official determinations from all accrediting bodies, within 30 days of receipt.  This includes determinations from site visits, follow up visits, and periodic review reports, or their equivalents.

[1] Low enrollment programs should not be excluded entirely from campus assessment plans.


There are no forms relevant to this procedure.

Related Procedures

General Education Requirement

Other Related Information

General Education Requirement


The following link to FindLaw's New York State Laws is provided for users' convenience; it is not the official site for the State of New York laws.
NYS Education Law ยง355 (Powers and duties of trustees - personnel functions.)

In case of questions, readers are advised to refer to the New York State Legislature site for the menu of New York State Consolidated.

Trustees Resolution 1998-241 (December 15, 1998)

Trustees Resolution 2004-92 (June 22, 2004)

Trustees Resolution 2010-039 (March 23, 2010)


See Assessment Policy


Guidelines for the Development of SUNY-GER Courses (with SUNY-GER Student Learning Outcomes)

Resources for Campuses

GEAR Guidance for Campuses

SUNY Critical Thinking Rubric (model)

SUNY Math Rubric (model)

SUNY Writing Rubric (model)

University Faculty Senate Guide for the Evaluation of Undergraduate Programs (2001)

Academic Program Dashboards

Provost's Assessment Page