Continuing Education Unit
December 03, 1975
This policy item applies to:
These guidelines are in accordance
with the recommendations of the National Task Force on the Continuing Education Unit
(CEU), and also draw upon the experience of other universities where this CEU is being
The guidelines are suggested for campuses of the State University of New York (University) which choose to adopt the continuing education unit as a method of recording student achievement in appropriate non-credit learning activities.
The CEU can be awarded to an individual
only for those non-credit activities that have been organized to provide systematic
instruction, are measurable in duration of time, and meet the criteria listed below.
D. There is evidence of preplanning
which indicates that participation has involved those with instructional responsibility
for the program, appropriate continuing education staff and the target public or external
organizations, when feasible.
E. The activity is of an instructional
nature and is sponsored by a campus academic or administrative unit that is qualified
to assess the quality of the program content and approve the resource personnel utilized.
F. There is provision for registration
of individual participants. Evaluative criteria and procedures for awarding CEUs to
individual participants must be established prior to the start of the non-credit activity.
C. Orientation programs - educational
programs which deal with such internal topics as orientation in rights, benefits,
and responsibilities; organizational structure; or on-the-job methods, processes or
F. Meetings and conventions -
meetings and conventions of societies and associations that do not qualify, per se,
as continuing education. Educational activities programmed independently and held
concurrently with these meetings may meet the criteria for awarding CEUs.
G. Mass Media programs - casual
participation in programs delivered through the media, such as television, radio or
newspapers does not merit the award of CEUs. However, instruction using mass media
which is an integral part of an educational program does qualify under CEU guidelines.
H. Entertainment and recreation
- attendance at lecture series, cultural performances, entertainment or recreational
meetings or activities, and participation in travel groups does not qualify for CEUs
unless these activities are an integral part of a larger educational program.
I. Work experience - on-the-job
training, apprenticeships and other work experiences do not qualify for the award
of CEUs unless structured as part of a planned educational experience that fulfills
these program criteria.
J. Individual scholarships -
the independent writing of articles or research reports or the presentation of papers
outside a planned educational program does not qualify the individual for the awarding
K. Self-directed studies - individual,
self-directed studies or other forms of independent learning experiences that are
not subject to later verification by assessment of the acquisition of cognitive or
affective skills do not qualify for the awarding of CEUs.
L. Associational membership and
certification programs - non-educational activities of associational and professional
societies that may otherwise be used to qualify for professional and occupational
group membership or certification are not eligible for the awarding of CEUs. Examples
of such activities are: (a) membership or service in a professional, occupational,
or other society or organization; (b) attendance at annual, periodic, or special meetings,
conventions, rallies and retreats; (c) writing or presentation of articles or research
papers; (d) teaching or other program assignments; and (e) self-directed reading or
M. Programs involving less than
ten contact hours of instruction should be evaluated very carefully before fractional
CEUs are awarded to participants. Often, these shorter programs are not adequately
planned to meet all program criteria.
N. Continuing education units
may not be awarded for (a) meeting time devoted to business or committee activities;
(b) meeting time devoted to announcements, welcoming speeches, or organizational reports;
(c) time for study, assigned reading, reports, written assignments, and other related
activities outside of the class or meeting schedule; or (d) scheduled time for social
activities, coffee hours, luncheons, dinners, etc. However, luncheon or dinner presentations
that are an integral part of the educational experience may be included.
A. Continuing education units
will be determined for programs in advance and awarded to individual participants
who meet the criteria for satisfactory completion. A permanent record of the student’s
participation in non-credit continuing education activity for which CEUs have been
awarded will be maintained by all participating campuses, and a student may request
and obtain an official University record of CEUs earned. An appropriate charge may
be levied for the issuance of such transcripts in accordance with established University
policy, Third Party Payment of Tuition, Fees, Rentals and Other Charges.
B. Appropriate mechanisms should
be established on each participating campus to insure that the criteria for award
of CEUs have been met and that students have fulfilled the obligations for award of
C. The minimum record to be maintained should include: the name of the individual participant, social security number of the participant, title of the program activity, name of the instructor, starting and ending dates of the program activity and the number of CEUs awarded. Other information that might be retained as part of the record is a brief description of the program or activity giving some indication of content, level, objectives and format, location of the program, and cooperating organizations such as a company, agency or association. In any case the records should be so maintained as to allow periodic reporting of CEUs awarded in total during specific time periods such as a semester or a year.
Contact Hour – a 50-minute
classroom session, or its equivalent. The number of contact instructional hours is
readily determined in the formal classroom situation. However, in more informal formats
the director or coordinator of the program must exercise judgment in determining the
equivalent number of instructional hours required to achieve the educational objectives.
In still less structured activities, the director must determine whether or not the
individual participation and educational benefits derived from a non-credit learning
experience are of sufficient merit for the CEU to be awarded.
Elements of capable direction
– (a) professional educational leadership in program planning and development;
(b) a selection of the most effective educational format for the intended purpose
and objectives; (c) assignment of qualified instructional staff; (d) adequate program
management and administration; and (e) the design and implementation of evaluation
techniques applicable both to individual participants and the total program.
Organized educational experience
– presumes planning to meet a specific need. The essential elements of such
planning include the determination of the program's educational objectives in terms
of (a) the clientele to be served; (b) the new skill or understanding to be realized
through the content or subject matter to be covered; and (c) the program format and
instructional methodology to be employed. Adequately and properly responsive planning
requires interaction among administrative personnel of the sponsoring organization,
the instructor or other educational leaders, and representatives from the clientele
groups to be served.
Qualified Instruction –
assumes that the instructional staff has the following qualifications: (a) competence
in the subject matter (may be evidenced by experience in which command of the subject
matter is recognized by the individual's peers, by formal training, or by demonstrated
knowledge through publication in professional journals or appropriate media); (b)
ability to transmit the educational content to the participants; (c) understanding
of the program objectives; and (d) knowledge and skill in the instructional methodology
and learning processes involved.
Responsible sponsorship – includes the assignment of direct supervision of the activity to a professionally capable program chair and/or director and the maintenance of a permanent record system. The reputation and organizational integrity of the sponsor are reflected in the quality of the educational experience to be presented.
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