SUNY PP Home Page   Print Page   Close Page   Convert current file into a PDF document   Convert current file into a DOC document


The materials below consist of regulations of the State University of New York Board of Trustees. However, it is not the Official Compilation of the Codes, Rules, and Regulations of the State of New York. Readers are advised to refer to the Official Compilation ( 8 NYCRR Part et seq )in case of questions.

PART 302

TUITION, FEES AND CHARGES 

Sec.

302.1    Tuition and fees at State-operated units of State University

302.2    Tuition liability; refunds for cancelling registration

302.3    College fees

302.4    Fines, fees, deposits and charges

302.5    Tuition charge for nonresident students at Maritime College

302.6    Retroactive tuition obligations; refund of tuition payments

302.7    Tuition scholarships and waivers

302.8    Waiver of tuition for employees of State University

302.9    Waiver of tuition for professional employees of community colleges and of Research Foundation

302.10  Waiver of tuition for foreign students

302.11  Charge for credit courses given by educational television

302.12  Charge for credit courses given by correspondence

302.13  Fees and charges for special programs

302.14  Student activity fees

302.15  Waiver of application fee and tuition for students enrolled in certain programs

302.16  Deferral of payment of tuition and fees and other charges by veterans

302.17  Basic educational opportunity grants (BEOG)*

 

§ 302.1 Tuition and fees at State-operated units of State University.

 

The payment of tuition and fees in the State-operated units of the State University shall be governed by the following definitions, regulations, and schedule of rates to be charged.

 

(a) Definitions. For the purpose of establishing rental schedules, tuition fees and other charges, the following definitions shall apply:

(1) Semester. A period of attendance in which the school year is customarily divided in two equal sessions. In some cases an optional third semester is available.

(2) Student.

A student at a college operating on a semester basis is any person registered for 12 or more semester hours of work in a regular program whether on campus or at another location.

(3) Special student.

(i) A special student at a college operating on a semester basis is any person registered for fewer than 12 semester hours of work.

 

(ii) A student attending a summer session, which is not a regular semester, is a special student for the purpose of this definition.

(4) Change of status. A person who registers and commences classes initially as a student but whose program is later curtailed for academic reasons, does not change status during that semester to that of special student.

(5) Residence. A person whose domicile has been in the State of New York for a period of at least one year immediately preceding the time of registration for any period of attendance shall be a New York resident for the purpose of determining the tuition rate payable for such period. All other persons shall be presumed to be out-of-state residents for such purpose, unless domiciliary status is demonstrated in accordance with guidelines adopted by the Chancellor or designee.

 

(b) Tuition charges as listed in the following table for categories of students, terms and programs, and as modified, amplified or explained in footnotes 1 through 7 are effective with the 2013 fall term and thereafter.

 

Charge per Semester

Charge per Semester credit hour1
Special Students

New York State residents

Out-of-State residents

New York State residents

Out-of-State residents

(1)

Students enrolled in degree-granting undergraduate programs leading to an associate degree and non-degree granting programs of at least one regular academic term in duration which have been approved as eligible for Tuition Assistance Program Awards

$2,935

$7,660

$4,8702

$5,0203

$245

$2454

$638

$4062

$4183

$2454

(2)

Students enrolled in degree-granting undergraduate programs leading to a baccalaureate degree and non-degree granting programs of at least one regular academic term in duration which have been approved as eligible for Tuition Assistance Program Awards

$2,935

$7,660

$8,9055

$8,0956

$4,4057

$245

$638

$7425

$6756

$3677

(3)

Students enrolled in graduate programs (other than Masters of Business Administration, Architecture, Social Work or Physician Assistant) leading to a Master¿s, Doctor¿s or equivalent degree

$4,935

$9,175

$7,4057

$411

$765

$6177

(4)

Students enrolled in a graduate program leading to a Masters of Business Administration (MBA)

$6,065

$10,075

$505

$840

(5)

Students enrolled in a graduate program leading to a Masters of Architecture

$5,470

$9,175

$456

$765

(6)

Students enrolled in a graduate program leading to a Masters of Social Work

$5,450

$9,175

$454

$765

(7)

Students enrolled in the professional program of pharmacy

$11,305

$21,920

$942

$1,827

(8)

Students enrolled in the professional program of law

$10,985

$19,020

$915

$1,585

(9)

Students enrolled in the professional program of  medicine

$16,095

$28,690

$1,341

$2,391

(10)

Students enrolled in the professional program of dentistry

$13,870

$31,475

$1,156

$2,623

(11)

Students enrolled in the professional program of physical therapy and doctor of nursing practice

$9,775

$17,720

$815

$1,477

(12)

Students enrolled in the professional program of optometry

$10,945

$20,440

$912

$1,703

(13)

Students enrolled in the professional program of physician assistant

$5,415

$10,005

$451

$834

1 The Chancellor shall determine the equivalent of a credit hour.

2 In accordance with Chapter 309 of the Laws of 1996, and enabling action by the Board of Trustees, the Colleges of Technology at Alfred, Canton, Cobleskill, Delhi and Morrisville are authorized to charge a lower rate for non-resident students enrolled in degree-granting programs leading to an associate degree or in non-degree granting programs.  This reduced rate does not apply to those students in degree-granting programs leading to a baccalaureate degree.  Alfred and Morrisville are authorized to charge the rate noted effective with the fall 2013 semester.

In accordance with Chapter 309 of the Laws of 1996, and enabling action by the Board of Trustees, the Colleges of Technology at Alfred, Canton, Cobleskill, Delhi and Morrisville are authorized to charge a lower rate for non-resident students enrolled in degree-granting programs leading to an associate degree or in non-degree granting programs. This reduced rate does not apply to those students enrolled in degree-granting programs leading to a baccalaureate degree. Canton and Delhi are authorized to charge the rate noted effective with the fall 2013 term. 

In accordance with Chapter 309 of the Laws of 1996, and enabling action by the Board of Trustees, the Colleges of Technology at Alfred, Canton, Cobleskill, Delhi and Morrisville are authorized to charge this lower rate for special students (part-time) enrolled in degree-granting programs leading to an associate degree or in non-degree granting programs, and taking classes at off-campus locations or during the summer or winter intercessions. This reduced rate does not apply to those students enrolled in degree-granting programs leading to a baccalaureate degree.

5 In accordance with the NY-SUNY 2020 Challenge Grant Program Act, the University Centers at Buffalo and Stony Brook are authorized to charge this rate for non-resident undergraduate students.

6 In accordance with the NY-SUNY 2020 Challenge Grant Program Act, the University Center at Binghamton and the University Center at Albany are authorized to charge this rate for non-resident undergraduate students.

7 As authorized by the Board of Trustees (2010-081), Maritime College is authorized to charge up to this rate for non-resident students from states considered to be in-region (Alabama, Connecticut, Delaware, Florida, Georgia, Louisiana, Mississippi, Maryland, New Jersey, North Carolina, Pennsylvania, Rhode Island, South Carolina, Virginia, and Washington D.C.).

(c)        Intercollegiate athletics fee. The chancellor, or designee, is authorized to approve the request of the chief administrative officer at a State-operated campus to establish a campus intercollegiate athletics fee and, thereafter, any increases to such fee. When approved, the fee shall be mandatory for all undergraduate students, and, if so provided for in the request, for all graduate students enrolled at that campus. A pro rata portion shall be paid by part-time students. The fee proceeds shall be deposited in an appropriate State University account, or may be paid to authorized campus foundation or auxiliary service corporation accounts for the purpose of operating the respective campus's division 1 intercollegiate athletics program or operating its intercollegiate athletics program during the transition period leading to division 1, in accordance with a contract subject to the approval of the Office of the State Comptroller, and shall be administered in accordance with State University policy. Any request to establish a campus intercollegiate athletics fee shall demonstrate campus support pursuant to a written consultative process prepared by the chief administrative officer which shall include a student referendum. The chief administrative officer shall assure equitable athletic opportunities are available in the campus intercollegiate athletics program to all qualified individuals.

 

(d)        Health services fee. The chief administrative officer at each State-operated campus which operates student health services shall establish a health services fee with the approval of the Chancellor, or designee. The fee shall be established following approval by the Chancellor, or designee, of a three-year plan for funding student health services at each campus to be determined by campus location, enrollment and the level of health services required. When approved, the fee shall be assessed upon all students enrolled in undergraduate and graduate programs at the campus. A pro rata portion shall be paid by part-time students. In each plan the chief administrative officer shall identify categories of students who may be exempted from the fee if their courses of study do not permit access to the student health services available on campus. Any increases to the fee shall be approved by the Chancellor or designee.

 

(e)        Notwithstanding anything contained in this section to the contrary, members of the Armed Forces of the United States on full-time active duty and stationed in New York State and their spouses and dependents, whether or not residents of New York State as defined in paragraph (a)(5) of this section, shall be charged tuition at the applicable resident student rate as set forth in this section.

 

(f)         Time and method of payment; additional guidelines. The Chancellor, or designee, shall issue regulations concerning the time and method of payment of all fees included in this section, and shall issue such other guidelines as shall be necessary to implement the definitions, regulations and schedule of rates adopted herewith. Such regulations and guidelines shall provide that, except where otherwise authorized, no person shall receive credit or other official recognition for work completed satisfactorily, or be allowed to reregister, until all tuition, fees and all other charges authorized by State University have been paid, or university student loan obligations have been satisfied.

 

 

§ 302.2 Tuition liability; refunds for cancelling registration.

Effective September 1, 1963, the following policies shall apply to tuition liability and refunds for students cancelling their registration at State-operated units of State University.

(a)        A student or special student who is given permission to cancel his registration shall be liable for payment of tuition in accordance with the following schedule:

SCHEDULE OF TUITION LIABILITY

Liability during Semester Quarter 8-week Term 6-Week Term
1st week 0 0 0 0
2nd week 30% 50% 60% 70%
3rd week 50% 70% 80% 100%
4th week 70% 100% 100%  
5th week 100%      

 

(1)        Approval of the cancellation with the date it becomes effective must be certified by the chief administrative officer of the college or his duly designated representative. No money shall be refunded unless application for the refund is made within one year after the end of term for which the tuition requested to be refunded was paid to State University. The first day that classes are offered, as scheduled by the campus, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.

(2)        A tuition liability schedule for any term other than those listed in the schedule above shall be determined by the chief administrative officer of each unit of State University subject to the approval of the chancellor of State University.

 

(b)        Exceptions.       

(1)        There shall be no tuition or fee liability established for a student who withdraws to enter military service prior to the end of an academic term for those courses in which he does not receive academic credit.

(2)        A student who is dismissed for academic or disciplinary reasons prior to the end of an academic term shall be liable for all tuition and fees due for that term.

(3)        A student who cancels his registration at a unit of the State University and within the same term registers at another unit of the State University, shall be entitled to full credit for tuition and fees paid for that term.

(4)        Tuition and fees collected in error, or in amounts in excess of the required amounts may be refunded. The request for refund shall include the reason for and the amount of the refund.

(5)        A student who is receiving Veteran Administration benefits under Public Law 550 (82nd Congress-Act of July 16, 1952) and is enrolled in a nonaccredited program may not be charged on withdrawal in excess of the approximate prorated portion of the total charges that the length of the completed portion of the program bears to its total length and shall be entitled to a refund of any amount paid in excess thereof.

(6)        A student who is receiving Federal financial assistance under title IV of the Higher Education Act of 1965 and who attends a State-operated campus of the State University for the first time shall receive a pro rata refund of tuition and fees, provided that the student's date of withdrawal from the campus is on or before the 60 percent point in time in the enrollment period for which the student has been charged. Such refund shall be the larger of the amount refundable under this paragraph or under subdivision (a) of this section. Any amount refund­able shall first be credited to outstanding loan balances and awards under Federal student assistance programs in the order specified under title IV of the Higher Education Act of 1965, as amended.

(7)        Notwithstanding any other provisions for refund, when a student has withdrawn through circumstances beyond his control, under conditions in which the denial of refund would cause undue hardship, the chief administrative officer of the unit may, in his discretion, determine that no liability for tuition has been incurred by the student, provided the student has not completed more than one half of the term and has not received or will not receive academic credit for the term. Such action, including the reason therefor, shall be in writing.

 

(c)        Military personnel withdrawing from any program or term because of changes of assign­ment beyond their control and upon proper certification of such change from a base education service officer or other appropriate military official shall be deemed to have incurred no liability for tuition and fees due from him, as opposed to tuition and fees paid by the Federal government in his behalf.

 

§ 302.3  College fees.

Effective with respect to the 1976-77 academic year and thereafter, there shall be collected a college fee in the amount of $12.50 a semester or $8.50 a quarter from all full-time students and 85 cents a semester credit hour and 55 cents a quarter credit hour from all special students at all State-operated institutions of the University.

 

§ 302.4 Fines, fees, deposits and charges.

The chancellor or his designee is hereby authorized to establish a schedule of reasonable fines, fees, deposits and charges in accordance with guidelines to be issued by the trustees.

 

§ 302.5 Tuition charge for nonresident students at Maritime College.

(a) The chancellor hereby is authorized to execute in the name and under the seal of the State University on behalf of the Maritime College thereof, an agreement with the United States of America, acting through the Maritime Administration of the Department of Transportation, under the Maritime Academy Act of 1958 (Public Law 85-672) and applicable regulations, for annual payments in support of the Maritime College, including agreement to admit students resident in other states, and for subsidy payments with respect to students attending the Maritime College and further including agreements with other states to participate in a regional maritime academy whereby students from participating states are a special tuition rate of 150% of the tuition rate for State residents; provided, however, that students from participating states who have matriculated during or prior to the State University’s 2009-10 fiscal year shall be charged a special tuition rate of 125% of the tuition rate for State students, in accordance with Federal requirements.

(b) The increased annual payment in support of the Maritime College upon condition of admitting students residents in other states shall be received in discharge of such amount of the established nonresident tuition charge rate as shall reduce it to the special rate described in paragraph (a) above in the case of such students admitted under Federal requirements.

 

§ 302.6 Retroactive tuition obligations; refund of tuition payments.

Effective September 1, 1963 the payment of retroactive tuition obligations or refund of previous tuition payments shall be governed by the following regulations.

(a)  Any student who transfers or had transferred from a free tuition program of any State-operated unit of State University to a program for which tuition was required at the time he was enrolled in a free tuition program shall pay a tuition for the period of his attendance in such free tuition program of $162.50 a semester if enrolled as a full-time student or $15.25 a credit hour if enrolled as a part-time student. For any semester after January 1962 a full-time student who was a resident of New York State and entitled to a student incentive grant during such semester shall be charged $112.50 a semester. Such tuition shall be paid before the student is awarded his degree unless arrangements satisfactory to the chief administrative officer of the college have been made for payment of the tuition after graduation by the student.

(b)

1)  Any student who has transferred or shall transfer from any program for which tuition was charged in any State-operated unit of State University to a program for which no tuition was charged during all or any part of such student's attendance shall be entitled to receive a refund of the amount of tuition paid by him for such period when no tuition was payable by students enrolled in the program to which he is transferred, less the amount of any assistance under the scholar incentive program received by him for such period and also less that part of the amount of any scholarship aid, if any, received by him for such period under article 13 of the Education Law, to which he would not have been entitled if enrolled in a program for which no tuition was charged.

(2)The amount of any refund to which a student become entitled hereunder necessary to discharge any amount of tuition which is then due and payable by him shall be credited to such tuition liability and the balance, if any, shall be paid to such student, or at his election, may be credited to future tuition charges as they become due.

 

§ 302.7 Tuition scholarships and waivers.

The following policy of tuition scholarships and tuition waivers shall become effective with respect to the 1987-88 academic year and thereafter.

(a)  For purposes of this section the term tuition scholarship shall refer to the reduction, in whole or in part, of the outstanding tuition obligation of eligible students.

(b)       

(1)  Tuition scholarships. A tuition scholarship for up to full tuition for an academic term may be awarded by the chief administrative officer or a duly designated representative at any State-operated unit of State University for any enrolled graduate student holding an appointment at that unit as a fellow or intern.

 

(2)   A tuition scholarship for up to full tuition for an academic term may be awarded by the chief administrative officer or a duly designated representative at any State-operated unit of State University for any enrolled graduate student who qualifies on the basis of merit pursuant to guidelines established by the chancellor, or designee.

 

(3)   A tuition scholarship for up to full tuition for an academic term may

be awarded by the chief administrative officer or a duly designated representative at any State-operated unit of State University for a full-time student who is a resident of the State of New York, regularly enrolled in a degree-granting graduate or professional program, based upon the demonstrated financial need of such a student, where the student has been initially determined to be eligible or otherwise meets the income eligibility requirements for a maximum tuition assistance program (TAP) award according to articles 13 and 14 of the Education Law.

 

(4)  A tuition scholarship for up to full tuition for an academic term may

be awarded by the chief administrative officer or a duly designated representative at any State-operated unit of State University for a full-time student enrolled in an undergraduate program who is designated as an Honors Scholar pursuant to guidelines established by the chancellor or a designee.

 

(5)   A tuition scholarship for up to full tuition, including charges authorized by

section 302.13 of this Part, for an academic term may be awarded by the chief administrative officer or a duly designated representative at any State-operated unit of State University for a full-time student who is a resident of the State of New York regularly enrolled in a post-baccalaureate program, provided such student is:

(i)             certified as having been enrolled in the Education Opportunity Program (EOP), Higher Education Opportunity Program (HEOP), or Search for Education, Elevation and Knowledge (SEEK) program as an undergraduate; or

(ii)            determined to be "economically disadvantaged" pursuant to the economic criteria for undergraduate student participation in the Education Opportunity Program.

For purposes of this paragraph, the term post-baccalaureate program shall include degree-granting and certificate graduate and professional programs.

 

(c)        Students described in subdivision (b) of this section who are eligible for New York State tuition assistance program awards must apply for these benefits. The amount of tuition scholarship for which a student may be eligible will be determined by the amount by which the tuition for the program of instruction in which the student is enrolled exceeds the amount, if any, which the student is entitled to receive under the tuition assistance program and any tuition paid or payable under the terms of any grant or contract.

 

(d)        Tuition waivers.

(1)  A maximum of eight credit hours of tuition a term may be waived by the chief administrative officer or a duly designated representative at any State-operated unit of State University for any person providing service for the university in a capacity such as the following:

(i)         a critic or supervising teacher cooperating in an education or teacher preparation curriculum;

(ii)         an agency supervisor of field work for students enrolled in a social work curriculum;

(iii)        a substitute for a critic or supervising teacher when the original recipient relinquishes a valid certificate of tuition waiver to the school system through which it was issued; such substitute to be designated from the professional staff of the system by its chief administrative officer.

(2)  A maximum of six credit hours of tuition a term may be waived by the chief administrative officer or a duly designated representative at any State-operated unit of State University for any person who is a part-time faculty member employed in any State-operated unit of State University.

(3)  Tuition and fees may be waived as student charges in relation to programs for which the university receives reimbursement or payment from some third-party equivalent to the total direct cost of such program.

 

§ 302.8 Waiver of tuition for employees of State University.

Tuition and fees may be waived for any employee of State University who is enrolled in a course of instruction approved by the appointing officer as part of a training program for improved performance in the employee's present position.

 

§ 302.9 Waiver of tuition for professional employees of community colleges and of Research Foundation.

(a)        Tuition and fees may be waived for any full-time or part-time professional employee of the community colleges under the program of the State University of New York or any full-time or part-time professional employee or appointee of the Research Foundation of State University of New York, who is enrolled in a State University unit in a course of instruction approved by the appointing officer as part of a training program for improved performance in the employee's present position or appointment.

(b)        A maximum of six credit hours a term may be waived under this section for any person who is a part-time professional employee.

 

§ 302.10            Waiver of tuition for foreign students.

(a)        Notwithstanding any other rule or regulation pertaining to the charging of tuition in units of the State University, upon recommendation of the head of the constituent unit of the Univer­sity, the Chancellor may admit a limited number of students from foreign countries without the payment of tuition.

(b)        At no time shall the number of foreign students attending the University under tuition waivers exceed one percent of the total full-time enrollment of the University.

 

§ 302.11  Charge for credit courses given by educational television.

Each special student enrolled in a course given by educational television for which credit is given shall pay a charge of:

(a)        $137 per semester credit hour of which 85 cents shall be credited to payment of the college fee; or

(b)        $92 per quarter credit hour, of which 55 cents shall be credited to payment of the college fee.

 

§302.12  Charge for credit courses given by correspondence.

(a)        Each special student enrolled in a course given by correspondence for which credit is given shall pay a charge of:

(1)        Undergraduate programs:

(i)  $137 per undergraduate semester credit hour, of which 85 cents shall be credited to payment of the college fee; or

(ii)  $92 per undergraduate quarter credit hour, of which 55 cents shall be credited to payment of the college fee.

(2)        Graduate programs:

(i)  $213 per graduate semester credit hour, of which 85 cents shall be credited to payment of the college fee.

(ii)  $142 per graduate quarter credit hour, of which 55 cents shall be credited to payment of the college fee.

 

(b)        If a course is not completed within 12 months, students may renew their enrollment in a course for an additional 12 months. A nonrefundable renewal fee of $10 will be charged. A student may renew enrollment only once.

(c)        The Chancellor is hereby authorized to establish refund policies as required.

 

§ 302.13  Fees and charges for special programs.

The Chancellor is hereby authorized as follows:

(a)        To establish such tuition fees and other charges for special courses and programs not explicitly provided for by resolution of this board as will pay all costs required to be met from such income.

(b)        To determine and to establish policies regarding refunds of such fees.

(c)        To establish the time and method of payment of such fees and charges.

(d) To delegate to the administrative head of an institution the power to establish such charges for special events and noncredit programs of less that [sic] a regular or summer session duration as will pay all costs required to be met from such income subject to such rules and regulations as he may deem necessary.

 

§ 302.14  Student activity fees.

(a)        Referendum.  Prior to the close of the academic year 2004-2005 and every two years thereafter, the student body (or such components thereof as may be designated by the chief administrative officer, or designee) at each State-operated campus shall determine by referendum whether student activity programs shall be supported by either voluntary or mandatory student fees. Such referendum shall be held on the same day as the annual elections for officers of the representative student organization or organizations (hereinafter referred to as "student govern­ment"). The determination resulting from each referendum shall remain in force for a period of two academic years, except that at any time and from time to time within such two-year period a subsequent referendum held in accordance with the constitution and by-laws of the student government may effect a change in this determination with respect to the following academic year.

(b)        Voluntary fees. Where students at a State-operated campus have determined to make the payment of student activity fees voluntary, the student government shall be responsible for the collection, appropriation and disbursement of such fees, subject to the permitted uses authorized in paragraph (c)(3) of the Board of Trustees' Policy., With the approval of the chief administrative officer, or designee, personnel or facilities of the campus, or both, may be used in connection with the collection of such fees on behalf of the student government provided that the collection of voluntary student activity fees is clearly distinguished from the collection of required university fees.

(c)        Mandatory fees.  Where students at a State-operated campus have determined to make the payment of student activity fees mandatory, the appropriation, collection and disbursement of such fees, whensoever collected, shall be governed by the following regulations:

(1)        Preparation and certification of the budget.

(i)The student government shall pre­pare and approve a budget governing expenditures from student activity fees in accordance with the constitution and by-laws of the student, government, and consistent with the principles of equal opportunity and viewpoint neutrality, prior to registration for each academic year. The constitution and by-laws of such student government shall specify the criteria governing eligibility for funding of and allocations to student organizations from student activity fees. The student government may provide for use of advisory referenda of the student body with respect to particular funding decisions but may not agree to be bound by such referenda. Allocations included in the budget shall fall within programs defined in paragraph (3) of this subdivision. The approved budget shall thereafter be presented to the chief administrative officer prior to the registration for each academic year for the view and certification that the allocations (from the fee and any proposed sources of revenue are in compliance with the provisions of paragraph (3) of this subdivision upon determination by the chief administrative officer, or designee, that the approved budget is in compliance with these regulations, he or she shall so certify, and such certification shall authorize the collection of the fee at registration.

 

(ii)  Appeals. In the event that the chief administrative officer, or designee, concludes that a particular proposed allocation included in the budget may not be in compliance with the provisions of this Part, he or she shall refer such proposed allocation to a campus review board composed of eight members of whom four shall be appointed by the student govern­ment and four appointed by the chief administrative officer, or designee. The campus review board shall study the proposed allocation and make a recommendation to support or not to support it. The chief administrative officer, or designee, shall thereafter make the final decision. Any proposed allocation which is determined not to be in compliance with the provisions of these regulations shall be excluded from the budget.

(2)        Collection at registration. The total amount of the fee for one academic year, as fixed and assessed by the student government, shall not exceed an amount to be determined by the chancellor in consultation with the student assembly. Upon registration, every student shall be required to pay one half of the total fee, or proportionate part thereof, if registered for less than full-time, each term for which he or she registers. Failure to pay the required fee may result in denial of registration. The fiscal officer of each State-operated campus shall collect the prescribed fee at the time of registration and shall pay over the amounts so collected to an independent fiscal agent designated by the student government and approved by the chief administrative officer, or designee. If there is reasonable evidence in an individual' case, as determined by the chief administrative officer, or designee, that payment of the fee may cause undue hardship, such student may nevertheless be allowed to register and the obligation to pay such fee shall thereafter be subject to administrative review and action by the chief administra­tive officer, or designee, after consultation with the student government. In a case in which a student has been allowed to register without payment of the student activity fee, the chief administrative officer may withhold grades or transcripts of credits until payment has been waived by such administrative action or the obligation has been met. In addition, the student government may determine to deny participation in student activities in the case of any student who has not fulfilled his or her obligation with respect to payment of the mandatory student activity fee. Student imposed fees in excess of the mandated fee shall be considered voluntary within the provisions of subdivision (b) of this section. Policies governing refunds to students who cancel their registration or withdraw from the university shall be established by the student government. For those periods outside the academic year (i.e., summer session) a mandatory fee also may be collected, provided the amount of the fee is consistent with the level of programming provided during that period and is used in accordance with the Board of Trust­ees' Policy. The amount of this fee shall be determined by the student government in consulta­tion with the chief administrative officer of the campus, or designee, and shall not be included within the cap applicable to the amount charged for the academic year.

 

(3)        Use of funds. Funds which are collected under provisions of this section which require every student to pay the prescribed mandatory fee and all revenues generated from use of the fee shall be used only for support of the following programs for the benefit of the campus community:

(i)         programs of cultural and educational enrichment;

(ii)         recreational and social activities;

(iii)        tutorial programs;

(iv)        athletic programs, both intramural and intercollegiate;

(v)        student publications and other media;

(vi)        assistance to recognized student organizations including religious student organiza­tions, for the purposes and activities of the organization that are of an educational, cultural, recreational or social nature, and provided further that the criteria for recognition of student organizations, the criteria governing eligibility for funding of and allocations to such student organizations from student activity fees and the advisory nature of any referenda held by the student government to aid in particular funding decisions shall be specified in the constitu­tion and by-laws of the student government;

(vii)       insurance related to conduct of these programs;

(viii)      administration of these programs;

(ix)        transportation in support of these programs;

(x)        student services to supplement or add to those provided by the university;

(xi)        remuneration and reimbursement of reasonable and necessary travel expenses in accordance with state guidelines to students for service to student government;

(xii)       campus-based scholarships, fellowships and grant programs, provided the funds are administered by the campus or a campus affiliated organization;

(xiii)      payments for contractual services provided by a nonprofit organization to the extent that such services are in aid of an approved student activity during the budget year and which activity serves the purposes set forth above and provided further that such payments may, not be exclusively for the general corporate purposes of such organization;

(xiv)      salaries for professional nonstudent employees of the student government to the extent that they are consistent with hiring practices and compensation rates of other campus affiliated organizations; and

(xv)       charitable donations to a nonprofit organization; provided, however, that such donations may be funded only from the proceeds of a fundraiser held by a recognized student organization,

(4)        Disbursement of funds. Proceeds of the student activity fee shall be disbursed by the student government, through the designated independent fiscal agent, provided that the pro­posed fiscal commitment for each expenditure shall have been approved by the chief adminis­trative officer or designee. In the event that the chief administrative officer, or designee, concludes that a particular proposed fiscal commitment may not be in compliance with an approved budgetary allocation and the provisions of this section, he or she shall refer such proposed fiscal commitment to the campus review board for review and recommendation. Final determination for approval of the compliance with this section of any proposed fiscal commitment shall rest with the chief administrative officer or designee. Fiscal and accounting procedures prescribed by the chancellor, or designee, shall be adopted and observed by the student government. These procedures shall include, among other things, provisions for an annual independent audit including the communication to student government management by the independent auditor of any internal control matter(s) noted during the conduct of the audit; and for public dissemination of information regarding the budgeting process including a list of funded activities, current allocations and expenditures.

(5)        Changes to approved budget. Changes to the approved budget after certification, either prior to or subsequent to the collection of mandatory fees, shall be subject to administrative review and certification by the chief administrative officer, or designee, in the same manner as was applicable to the original budget.

(d)        Use of college facilities.  The provisions of this section shall not be interpreted to authorize the use of college facilities for student activities and programs without appropriate administrative approval. Appropriate payments shall be made by student organizations for the use of college facilities where there are extraordinary costs to the college associated with such events.

 

§ 302.15  Waiver of application fee and tuition for students enrolled in certain programs.

(a)        The application fee and tuition may be waived by the chancellor, or his designee, for students enrolled in State University educational opportunity programs, or similar programs as certified by the chancellor or his designee.

(b)        The application fee may be waived by the chancellor, or his designee, for New York State residents who are graduates, with an associate degree, of a State University of New York two-year college, including the community colleges operating within the program of the University, and who apply to continue their education at a senior campus of the University.

(c)        The application fee and tuition may be waived for students in State University programs sponsored and funded by ACTION, an agency of the Federal government, or for students engaged in similar programs as certified by the chancellor, or his designee, effective with respect to the 1077-78 academic year and thereafter.

 

§302.16  Deferral of payment of tuition and fees and other charges by veterans.

[Additional statutory authority: L. 1973, ch. 749] Upon request by a student who is an eligible veteran, the payment of tuition and other fees and charges, less the amounts payable for such purposes from scholarships or other financial assistance awarded said veteran pursuant to article 13 or 130 of the Education Law or any other State or Federal aid program, shall be deferred in such amounts and until such times as the several payments of veterans benefits under the Veterans' Readjustment Benefit Act of 1966, as amended, are received by the veteran, provided that the veteran has filed a claim for such benefits and presents to the State University proof of eligibility, extent of entitlement to benefits and the need for deferral until the receipt of such benefits. The chancellor or his designee may promulgate such additional regulations and proceed­ings, not inconsistent herewith, as may be required to facilitate implementation of this section.

 

§ 302.17  Basic educational opportunity grants (BEOG)*.

(a)        Effective with respect to the 1976-77 academic year and thereafter, in order to be eligible in each academic year for financial assistance from the program for State University supplemental tuition awards, supplemental financial assistance in educational opportunity programs (SEEK) or State University tuition waivers, a student at a State-operated institution or community college shall be required to file an application, if eligible, for a basic educational opportunity grant (BEOG) with the appropriate agency of the Federal government (title IV-A-1 of the Higher Education Act of 1965, as amended). Evidence that such student has completed a BEOG application shall be on file at the appropriate State-operated institution or community college no later than 45 days from the commencement of the academic year.

(b) The chancellor, or his designee, may develop and issue appropriate guidelines and procedures for the implementation of this section, including, but not limited to, procedures for waiver of the filing requirement if hardship for a student would result.

 

*Note: Program name changes will be updated in the future with other modifications to this section of the Policy Manual. References to "basic educational opportunity grant" and "BEOG" will change to Pell Grants and "State University supplemental tuition awards" will change to State University Student Assistance to reflect current practice and guidelines.