PROGRAM ADMINISTRATOR (SCHOLARSHIP ADMINISTRATION)

DISTINGUISHING FEATURES OF THE CLASS:

Under general supervision, an incumbent of this class administers student support programs, such as the award of scholarships and emergency financial aid. Responsibilities include the implementation of program activities which include establishing and maintaining contact with donors, outside agencies, colleges and high schools, developing contact with donors and managing the scholarship budget. Supervision may be exercised over a small number of support staff. Does related work as required.

EXAMPLES OF WORK: (Illustrative Only)

Plans, implements and evaluates the college's scholarship program and coordinates efforts with other departments of the college, community agencies, corporations, and individual donors to achieve established goals and objectives;

Develops strategies to support the financial assistance needs of the student body;

Consults with financial sources to identify funds for student support;

Ensures that donors receive proper recognition and have ample opportunities to select scholarship recipients, meet and interact with them, and receive regular communication regarding the program;

Conducts interviews with prospective, continuing and graduating students for scholarships;

Examines records, recommendations, and other materials pertaining to students enrolled in the program;

Ensures that proper records of scholarship awards are maintained and that recipients receive funds in a timely and appropriate manner;

Oversees the content and publication of the semi-annual scholarship newsletter;

Develops written materials and publications to support scholarship program activities;

Participates in conferences, community meetings, seminars, and in meetings with professional staff;

Interacts with the college administration, faculty and students in developing and implementing programs relating to scholarship administration;

Develops the annual scholarship budget in conjunction with the Foundations' Allocations Committee, and prepares other fiscal reports for the Board of Directors;

Keeps abreast of developments in scholarship funding and other areas in the field of education.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES:

Thorough knowledge of the principles and practices of educational program administration; good knowledge of community organizations and funding services in relation to educational administration; good knowledge of public relation practices, procedures and techniques; ability to establish and cultivate relationships with representatives of community organizations, donors, potential donors and representatives of funding sources for educational programs; ability to communicate effectively, both orally and in writing; tact; good judgment; initiative; physical condition commensurate with the demands of the position.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE:

Bachelor's Degree* and three years of experience in the field of education, educational administration, finance, or business administration.

SUBSTITUTIONS:

Satisfactory completion of 30 credits towards a Master's Degree may be substitution for each year of the above, required experience.

SPECIAL NOTE:

Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.