CLINTON COMMUNITY COLLEGE

BURSAR JOB DESCRIPTION

Job Title: Bursar

Reports to:  Controller

FLSA Status: Exempt

CBU/MC: Coalition

EEO Class:

Department: Academic Affairs

Rate Range/Budget:

Job Summary:  The Bursar leads a department which plays a critical role in administration and student services. The primary role of the Bursar is to maintain the accuracy of student tuition and fee accounts and oversee the billing process to ensure timely and accurate billing statements for students. The Bursar is responsible for reviewing tuition and fees and approving account adjustments and accurate student refunds. In addition, the Bursar will act as cashier for all operational receipts and disbursement of all financial aid funds. As a result, the Bursar will be the expert institutional resource for all student account related policies and procedures as well as compliance with Federal or State guidelines. The Bursar will collaborate with other areas to implement and improve processes and procedures that increase service to students and strengthen administrative operations.

Responsibilities:

Maintains the accuracy of student tuition and fee accounts and oversees the billing and receipt process to ensure timely and accurate billing statements for students.  Responsible for all students’ accounts (full-time, part-time, work study, workforce development, work study, and other specialized populations) as well as New York State/County residency affirmations.

Ensures that all College funds, including student payments, chargebacks, government checks/drafts, receipts from financial institutions and other sources are properly accounted for and deposited into the prescribed College bank account in a timely manner.  Reconciles all General Ledger accounts assigned to the Bursar’s Office.

Maintains policies and procedures related to Bursar’s Office and receivables.

Supervise and lead the staff in the Bursar's Office by providing excellent management, training, and support.  Ensures office coverage and excellent customer service.

Counsels and advises students regarding the tuition and fee payment process and options available to discharge the obligation including but not limited to payment plans, student loans and personal payment arrangements with the College.  Provides assistance with customer service, parent/student interactions and dispute resolution.

Keeps informed of updates/patches regarding CAMS (student accounts system).  Troubleshoots and resolves issues related to the Studet side of the system.  Build and test tuition and fee assessment for each semester.  Coordinates with Information Technology as it relates to reporting, PCI Compliance, 1098T tax reporting, and third party vendor integration.

Assists the Controller with financial reporting, audit preparation, and maintaining appropriate internal controls;

Partners collaboratively with other College offices and directs resources to student financial policies as appropriate.

Maintains excellent control of departmental budget, consistently looking for ways to reduce costs without sacrificing service.

Other duties as assigned.

Some evenings and weekends required

Minimum Qualifications: 

Bachelor's Degree in Business Administration, Accounting or Finance.

Required skills include: working knowledge of accepted accounting/bookkeeping principles and methods and terms, preferable with an emphasis on college and not-for-profit accounting.

Knowledge of computer applications and terms regarding funds accounting.

Must possess a high level of knowledge of the policies of the College as well as Federal and State rules and regulations.

This position requires a minimum of five years of experience in accounting and regulations. Customer service, student accounts, and understanding of technical systems preferred.

A current NYS notary license is an asset.

Knowledge, Skills and Abilities:

Demonstrated leadership competencies required; three years supervisory experience preferred.

Excellent quantitative analytic skills, writing and communication skills, demonstrated organization and leadership skills.

Ability to perform with a high degree of diplomacy, confidentiality, and professionalism required.

It is expected that the individual in this role will obtain and maintain a NYS notary license.

Creation Date: 

12/15/2015  Revised 8/27/2018