CLINTON COMMUNITY COLLEGE

 

JOB DESCRIPTION

 

Job Title:

College Registrar

Reports to: 

Vice President For Student Affairs

FLSA Status:

Exempt

CBU/MC:

Coalition

EEO Class:

01

Department:

Student Affairs

Rate Range/Budget:

 

Job Summary:  The Registrar reports directly to the Vice President for Student Affairs.  The Registrar has responsibility for all aspects of student registration including:  processing of student grades, producing academic transcripts, collecting, maintaining, archiving, and releasing student records; assisting in the enforcement of the College’s degree requirements and academic policies.  Additionally, there is oversight responsibility for the Veterans affairs operation and the College’s degree planning tools. 

 

Responsibilities:

1.      Supervise and evaluate bargaining unit clerical and professional staff in the maintenance of student records and student-recording processes as required by the State University and in accordance with the recommendations of American Association of Collegiate Registrars and Admissions Officers (AACRAO).

2.      Oversee the accuracy of grades and changes of quality point averages, following grades submitted by instructors.

3.      Design all forms needed for proper maintenance of student permanent records and student recording processes.

4.      With advisement and guidance from the Vice President for Academic Affairs, evaluate students’ prior learning experiences, allocate transfer credit towards the associate’s degree and notify the student of the allocation.

5.      Complete and transmit transcripts, and other materials required by students who are applicants for admission with advanced standing at other colleges upon request of student.

6.      Within the limits of professional discretion and federal and state regulations, provide prospective employers of former students and authorized governmental agencies with information from the student’s permanent file.

7.      Maintain records of enrollment by semester, curriculum hours enrolled in part-time or full-time day or evening, gender, and geographic origin for use in required State University reports for analysis in constructing enrollment projections and other needs.

8.      Supervise the completion and return of all required SUNY reports relating to student records.

9.      Perform TAP certifications each semester in accordance with New York State Higher Education Services Corporation regulations.

10.  Determine Academic Progress (Dismissals, Probations, and Warnings) at the end of each fall and spring semester.

11.  Review and process graduation applications for completion of program requirements.

12.  Provide oversight of the Veterans Affairs operations through the supervision of the Assistant Registrar, who is the veterans certifying official.

13.  Maintain and update as needed two degree planning tools – the degree audit in the College’s information system (CAMS) and the mandated SUNY degree audit (Degree Works).

14.  Perform other duties as assigned by the Vice President for Student Affairs.

 

 

Minimum Qualifications: 

Bachelor’s degree required, Master’s degree preferred, with a minimum of five years of supervisory and administrative experience in the field.  Experience in higher education, particularly community college experience is desirable.

 

Knowledge, Skills and Abilities:

Demonstrated skill in leadership, communication, and management of computer-based information systems and degree planning tools.  Must possess the ability to work with a wide range of campus constituencies.  Must be able to demonstrate knowledge of federal and state laws as they apply to student records.

 

 

 

 

Creation Date:  07 July 2014