SUNY PP - Policies & Procedures

  

Category  :: Topic

Facility Management / Safety  ::  Construction Management
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Name Related Docs Doc# Type Category Code (Key)
Charging Campus Staff to Capital Appropriations 7302 Procedure FI,FM,HR
Construction Standards (8 NYCRR Part 300) 5090 SUNY_Regulation FM,RE
Construction-Related Consultant Contracting Procedures
Forms

Consultant Procurement Checklist (PDF)
Consultant Procurement Checklist (Word)
Request for Qualifications
RFQ Transmittal Letter
Short List Rating Form (PDF)
Short List Rating Form (Word)
Short List Summary Form (PDF)
Short List Summary Form (Word)
Consultant References Form (PDF)
Consultant References Form (Word)
Consultant Selection Rating Form (PDF)
Consultant Selection Rating Form (Word)
Backdrop Term Agreement Mini Selection Form (PDF)
Backdrop Term Agreement Mini Selection Form (Word)
Letter of Intent
Certificate of Insurance Instructions and Checklist
Consultant Agreement
Consultant Term Agreement
Consultant Agreement for Studies
Consultant Agreement and RFP for Contracts Less than $25K
Contract Amendment
Consultant Application for Payment
Term Agreement Project Initiation
Term Agreement Authorization to Proceed
Sub-Consultant Staffing List - Architecture and Engineering
Sub-Consultant Staffing List - Construction Management
Sub-Consultant Staffing List - Commissioning

Additional Forms

  1. State Finance Law §§139-j and 139-k  from SUNY Procedure Item #7552 “Procurement Lobbying Procedure for State University of New York” (applies >$15,000)
    1. Form A - Summary: Policy and Procedure of the State University of New York Relating to State Finance Law §§139-j and 139-k
    2. Form B - Affirmation with respect to State Finance Law §§139-j and 139-k
    3. Form C - Disclosure and Certification with respect to State Finance Law §§139-j and 139-k
    4. Form D - State University of New York Procurement Lobbying Law Record of Contact
    5. Governmental Entity Representation Concerning Compliance with State Finance Law §§139-j and 139-k
       
  2. Procurement Forms from SUNY Procedure Item #7553 “Purchasing and Contracting (Procurement)
    1. Form I Omnibus Procurement Act of 1992 (applies >$1,000,000)
    2. Form II Omnibus Procurement Act of 1992, Out of state firms (applies >$1,000,000)
    3. Form XIII Public Officers Law Compliance
    4. Form XV - Campus Procurement Certification
       
  3. Affirmative Action and Minority & Women Owned Business Enterprises from SUNY Procedure Item #7557 “Participation by Minority Group Members and Women (MWBEs) with Respect to State University of New York Contract (applies >$25,000); and Service Disabled Veteran-owned Business Enterprise from SUNY Procedure Item #7564 “Participation by Service-Disabled Veteran-Owned Business (SDVOBs) with Respect to State University of New York Contract (applies >$25,000)
    1. Subconsultant Staffing List
      1. 7555-15 - Architecture and Engineering
      2. 7555-16 - Construction Management
      3. 7555-17 - Commissioning
    2. Form 7557-104 - MWBE-EEO Policy Statement
       
  4. Vendor Responsibility
    1. OSC’s Vendrep - Online System or Link to paper forms (form applies > $100,000)
       
  5. State Consultant Services Reporting
    1. Procedure 7553, Form V  (required prior to contract award) (applies >$15,000; applicable to salaries, does not include travel or reimburseables)
    2. Procedure 7553, Form VI (required annually)

Appendices

Standard Contract Clauses State University of New York - Exhibit A
Standard Contract Clauses - Affirmative Action Clauses - Exhibit A-1

Details 7555 Procedure FI,FM
Health & Safety for Maintenance & Construction Projects on College Campuses 5000 Procedure FM


Category Codes Key
GO = Governance
AA = Academic Affairs
CC = Community Colleges
ST = Student Affairs
HC = Hospitals / Clinical Services
FM = Facility Management / Safety
HR = HR / Labor Relations
LE = Legal and Compliance
FI = Financial
IA = Internal Audit
PH = Philanthropy
AP = Affiliated Programs
RE = Related Entities
RS = Research
PO = Police
AT = Athletics
AD = Audit
PM = Protection of Minors
IS = Information Security

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