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Responsible Office:

Procedure Title:
Campus Financial Reporting Package - General Information

Document Number:

Effective Date:
July 01, 2004

This procedure item applies to:
State-Operated Campuses

Table of Contents

Related Procedures
Other Related Information


As part of the annual preparation of the State University of New York’s financial statements, the campus financial reporting package has been developed to capture financial data that is only available at the campus level.


It is necessary to obtain financial information that is not available within the University-wide accounting systems to prepare the annual financial statements of the University. Each campus should complete the following exhibits:

Specific instructions precede each form. All forms must be returned regardless of applicability. A copy of the completed reporting package and the documentation supporting the data must be maintained at the campus for purposes of an audit trail to serve as a means of answering any questions raised by the office of the University controller, the office of the University auditor or the University's independent auditors.

Each form has a signature line for the campus reviewer of the data included in the forms. Forms must be signed by the business officer or designee.

Questions regarding the year-end reporting package should be directed to the University controller's office at (518) 443-5463. All completed forms (Forms A - I) should be submitted by the requested date to the University controller’s office.

The following are the specific reporting requirements and related deadlines:

It is important to note that the information will be part of the University-wide financial statement audit. Therefore, all supporting documentation should be retained. If you any questions, please contact the University controller's office.


Form I - Gifts and Donations to the Campus

Form H - Campus Financial Reporting Package - Campus-Related Entities

Form A - Annual Uniform Revenue Accounting System Reports

Form B - Campus Financial Reporting Package - Prepaid Expenses

Form C - Campus Financial Reporting Package - Inventories

Form D - Campus Financial Reporting Package - Leases

Form E - Campus Financial Reporting Package - IFR Receivables and Accrued Revenue

Form F - Schedule of Collections, Works of Art and Historical Treasurers

Form G - Schedule of Student Account Activity

Related Procedures

Uniform Revenue Accounting System (URAS) Manual

Online Time Accrual System (TIMA)

Other Related Information

There is no other information relevant to this procedure.


The following link to FindLaw's New York State Laws is provided for users' convenience; it is not the official site for the State of New York laws. 
NYS Education Law §355 (Powers and duties of trustees – administrative and fiscal functions)

In case of questions, readers are advised to refer to the New York State Legislature site for the menu of New York State Consolidated.

Office of the University controller accounting requirements.


There is no history relevant to this procedure.


There are no appendicies relevant to this procedure.