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Category:
Financial
Student Affairs


Responsible Office:

Procedure Title:
Student Activity Fee Programs - Mandatory, Fiscal and Accounting Procedures for

Document Number:
3900

Effective Date:
September 28, 2004


This procedure item applies to:
State-Operated Campuses

Table of Contents
Summary

Process
Forms
Related Procedures
Other Related Information
Authority
History
Appendices

Summary
This procedure governs the administrative structure and fiscal and accounting guidelines related to mandatory student activity fees.

Process

I. Structure

       Administration of student activity fee programs at the state-operated campuses of the State University of New York is based on a tri-partite structure made up of the representative student government, an independent fiscal agent and the campus president or designee. The roles of the three participants in the program are set forth below:

II. Procedures


Forms

There are no forms relevant to this procedure.


Related Procedures

There are no related procedures relevant to this procedure.


Other Related Information

Student Activity Fees - Mandatory


Authority

Tuition, Fees and Charges (8 NYCRR 302)

State University of New York Board of Trustees Resolution 02-65 adopted June 25, 2002.


History

Chancellor King formed the task force on student activity fees in June 2001. This University-wide group was put together in response to legislative interest in the University’s student activity fee program, particularly, the referendum process. The specific charge to the task force was to review the current University Board of Trustees policy on the mandatory student activity fee, which had not been reviewed since its development in the late 1970’s (see Board of Trustees Resolution 76-248 adopted on September 22, 1976) to ensure that procedures were in place to achieve fiscal accountability. The task force through subcommittees studied issues relating to referenda, communication, disclosure, fiscal integrity and operational procedures.

The task force recommendations are intended to update and refine University policies and procedures relating to the mandatory student activity fee while clarifying the roles and responsibilities of the three participants within the overall student activity fee structure: the student government, the campus president, and the independent fiscal agent. The recommendations address a range of legal issues that have been the subject of recent court decisions. In addition, a number of recommendations seek to increase student participation in the decision-making process as well as strengthening internal control features to ensure fiscal accountability.

The contents of this policy were approved through the rule making process followed by final adoption of the State University Board of Trustees on September 28, 2004.


Appendices

There are no appendices relevant to this procedure.