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Category:
Financial
Student Affairs



Responsible Office:

Policy Title:
Intercollegiate Athletics

Document Number:
3000

Effective Date:
June 23, 1998


This policy item applies to:
State-Operated Campuses
Table of Contents
Summary

Policy
Definitions
Other Related Information
Procedures
Forms
Authority
History
Appendices


Summary

This policy governs State University of New York (University) campus changes in intercollegiate athletic competition levels, funding of intercollegiate athletics programs and the activities of campus intercollegiate athletic boards.


Policy

I.     Authorization for approval of proposals for change in level of competition as defined by National Collegiate Athletic Association (NCAA) or the National Junior College Athletic Association (NJCAA)

The chancellor is authorized to approve proposals for changes in the level of NCAA or NJCAA competition for the athletic program of state-operated campuses of the State University of New York provided that such proposals:

II.    Guidelines for the establishment and conduct of the campus intercollegiate athletics board at state-operated campuses of the State University of New York

       The State University Board of Trustees provide for the formation of campus boards of athletic control (hereinafter referred to as the Intercollegiate Athletics Board or IAB) to monitor, review and recommend policy for the intercollegiate athletics programs, in compliance with NCAA and NJCAA guidelines.

III.   Mandatory Athletic Fees

       Intercollegiate athletic programs can be supported by a fee approved following guidelines established by the vice chancellor for  finance and business. See Fee Policy.


Definitions

There are no definitions relevant to this policy.


Other Related Information

Fees, Rentals, and Other Charges


Procedures

Intercollegiate Athletics, Fiscal & Accounting Procedures


Forms

There are no forms relevant to this policy.


Authority

Tuition, Fees and Charges (8 NYCRR Part 302)

State University Board of Trustees Resolution 98-86, adopted May 6, 1998.


History

Significant changes have occurred to the policies regarding athletic grants-in-aid and the process for upgrading the level of athletic competition. In an unnumbered Memorandum to Presidents from William Murabito dated December 9, 1996, the state-operated campus presidents were notified of Board of Trustees resolution 96-73 passed on May 29, 1996, which allowed intercollegiate athletics fees to be used for athletic grants-in-aid and to support the ability of a campus to upgrade its level of competition. In a subsequent unnumbered Memorandum to Presidents from Brian Stenson dated May 6, 1999, the state-operated campus presidents were advised that the cap on the intercollegiate athletics fee was removed by Board of Trustees Resolution 98-86 adopted June 23, 1998. The resolution also allowed for the use of State funds, unrestricted endowment income and intercollegiate athletics fee income for athletic grants-in-aid.

Previously, the athletic fee cap was increased from $30 to $50 to $100 (Board of Trustees Resolutions 93-263 and 96-171) per semester and finally in 1998, (Board of Trustees Resolution 98-86) the cap was removed all together. Under a new fee policy, broad-based fees such as the intercollegiate athletics fee require a student consultative process prior to increases. Increases to broad-based fees (including the intercollegiate athletics fee) are governed by the limitations contained in Board of Trustees Resolution 01-19 and set forth in the State University Fee Policy Guidelines.

On May 24, 1988, the Board of Trustees passed resolution 88-79 adopting the Chancellor’s recommendations for guidelines for the formal establishment and conduct of Intercollegiate Athletics Boards on campuses. On October 26, 1988, the Board of Trustees passed resolution 88-219, establishing for the first time the possibility for an athletics fee if campuses so chose to institute one. This fee, initially capped at $30 per semester, required a change in 8 NYCRR 302.1. The change in regulations was finalized and fiscal guidelines were established for the management of the intercollegiate athletics budget, requests for the establishment of fees and handling/use of credit cards. The Board of Trustees resolutions were first communicated to the campus presidents by Chancellor D. Bruce Johnstone on October 31, 1988. This memo was followed by a summary Memorandum to Presidents from Frank Pogue on October 22, 1990, Vol. 90, No. 11.

On April 25, 1973, the State University Board of Trustees passed resolution 73-112 supporting the pursuit of intercollegiate athletics but continuing the prohibition of athletic grants-in-aid. On May 28, 1986, the Board of Trustees in resolution 86-104, reversed the prohibition against athletic grants-in-aid and allowed for changes in the level of athletic competition by campuses. However, the caveat against using state funds or unrestricted funds from endowment income for grants-in-aid persisted.


Appendices

There are no appendices relevant to this policy.