SUNY PP Home Page   Print Page   Close Page   Convert current file into a PDF document   Convert current file into a DOC document



Category:
Financial
Student Affairs



Responsible Office:

Policy Title:
Refund of Pre-Admission Deposits for Undergraduate Programs

Document Number:
7807

Effective Date:
January 30, 1985


This policy item applies to:
State-Operated Campuses
Table of Contents
Summary

Policy
Definitions
Other Related Information
Procedures
Forms
Authority
History
Appendices


Summary

An advance deposit of up to $150, payable upon tentative or conditional acceptance and applicable against charges incurred by the depositor when he/she commences his/her attendance at the State University of New York (University), shall be required from each new student admitted to an undergraduate program at any campus of the University. This deposit is not refundable except as noted below.

NOTE: Refunds of pre-admission deposits for graduate programs and curriculums shall be made in accordance with the University policy, Pre-Admission Deposits - Graduate Programs.


Policy

Refunds Before Registration

       Refunds of pre-admission deposits to students meeting the requirements below will be made directly from the local depository. The refund date must be stated in all pre-admission deposit payment requests made prior to the refund date.

1.    For students who are admitted into terms which begin between June 1 and November 30, the pre-admission deposit is refundable if requested on or before May 1.

2.    For students who are admitted into terms which begin between December 1 and May 31, the pre-admission deposit is refundable if requested on or before November 1.

3.    Notwithstanding the refund dates established in Sections A or B above, when a student is notified of acceptance after April 1 (Section A) or October 1 (Section B), the advance deposit is refundable if both of the following conditions are met:

4.    Students who have forwarded their deposits based on conditional acceptance by the college but who later have been found not acceptable are eligible for refund of the pre-admission deposit.

5.    Students who withdraw to enter military service are eligible for refund of the pre-admission deposit.

6.    Any deposits made prior to the completion of registration may be refunded if in the opinion of the campus president conditions beyond the control of the student warrant such refund. Refunds made under such conditions shall be supported in the files by proper documentation.

Refunds After Registration

       After the student's registration has been completed, refunds to the student will be made in accordance with the policy of the State University Board of Trustees.

NOTE: Generally, a student would be considered as having completed his registration when he has satisfied all of the college's requirements including the payment of all required fees or the completion of arrangement to pay these fees.

Method of Reporting of Refunds to Students

      The University's policy, Pre-Admission Deposits – Undergraduate Program, provides that pre-admission deposits will be deposited in the local depository and forwarded to the State University of New York Income Fund in accordance with the requirements of the NYS Finance Law.

       Refunds to students in compliance with the section entitled, “Refunds before Registration” will be made directly from the local depository

      The money refunded to the student will be deducted from the total of "The Funds Forwarded" to the State University of New York Income Fund for the period in which the refund was made.

      Each such refund must be properly documented for audit purposes.


Definitions

There are no definitions relevant to this policy.


Other Related Information

Pre-Admission Deposits - Undergraduate Program

Deposits - Pre-admissions - Graduate Program


Procedures

There are no procedures relevant to this policy.


Forms

There are no forms relevant to this policy.


Authority

The following link to FindLaw's New York State Laws is provided for users' convenience; it is not the official site for the State of New York laws. 

NYS Finance Law

In case of questions, readers are advised to refer to the New York State Legislature site for the menu of New York State Consolidated.

Tuition, Fees and Charges (8 NYCRR 302)


History

Amended - January 30, 1985

Amended - January 30, 1976

Amended - April 22, 1969

Amended - August 28, 1967

Amended - November 19, 1965


Appendices

There are no appendices relevant to this policy.