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Category:
Academic Affairs



Responsible Office:

Policy Title:
Program Deactivation and Discontinuance

Document Number:
1701

Effective Date:
August 26, 1983


This policy item applies to:
Community Colleges
State-Operated Campuses
Table of Contents
Summary

Policy
Definitions
Other Related Information
Procedures
Forms
Authority
History
Appendices


Summary

When a State University of New York (University) campus makes a decision not to admit any more students to a program but to maintain the program registration, this action is referred to as deactivation. The deactivation date is the first regular admission date as of which new students will no longer be permitted to enroll in the program. A program is often deactivated to allow time for a campus to determine whether to continue the program offering or to reorganize the program structure and/or resources.

When a campus decides to remove a program from its complement of registered programs so that credentials will no longer be awarded for its completion, this action is known as discontinuance. The discontinuance date is the last graduation date for which credentials will be awarded for program completion.

There are several situations in which a campus determines that the deactivation or discontinuance of an academic program might be appropriate. The program may no longer be considered a viable offering. Campuses deactivate or discontinue programs in response to budgetary stringencies or internal resource reallocations on the campus. Perhaps a campus has determined to treat the program as an option or as an integrated part of another major or interdisciplinary program.

The policy outlined below is not meant to limit the authority of the campus president or of other campus constituencies. Rather, it is intended to ensure the quality and diversity of curricular offerings within the State University of New York.

The procedure for the deactivation or discontinuance of academic programs applies to all University campuses and to all academic programs which cannot be initiated without authorization external to the individual campus. These programs are listed in the State University of New York Academic Program Information System (APIS) maintained by system administration’s office of academic affairs.


Policy

A request for deactivation or discontinuance of a registered academic program is submitted in the form of a letter from the campus president to the provost and vice chancellor for academic affairs containing the following information:


Definitions

There are no definitions relevant to this policy.


Other Related Information

There is no related information relevant to this policy.


Procedures

There are no procedures relevant to this policy.


Forms

There are no forms relevant to this policy.


Authority

Memorandum to Presidents from the office of the vice chancellor for academic programs, policy and planning, 83-11, dated August 26, 1983.


History

There is no history relevant to this policy.


Appendices

There are no appendices relevant to this policy.