Conversion Chart for SUNY Item Numbers Previous SUNY Administrative Procedures Current University-wide Policy and Procedure Library Item # Title Item # Title 005 Rules and Regulations Pertaining to Residence in 3651 Rules and Regulations Pertaining to Residence in Dormitory Housing Residence Hall Housing 005.1 Rules and Regulations Pertaining to Students 3652 Rules for Students Housed in University Owned, Housed in State University Owned, Leased or Leased or Operated Facilities Operated Facilities 005.2 Off-Campus Housing Services – Regulations 3450 Off-Campus Housing Services Regulation 006 Transportation of Persons Requiring Emergency 3853 Transportation of Persons Requiring Emergency Medical Care Medical Care 007 Policy on Use of University Facilities by 5605 Policy on Use of University Facilities by Commercial Enterprises Commercial Enterprises 007.1 State University Campuses or Facilities Use of 5603.2 Appendix A in Use of Computer Services by Computer Equipment or Services by Non-Affiliated Non-Commercial Organizations Institutions and Organizations 007.2 On-Campus Banking Services N/A 008 Use of University Facilities by Non-Commercial 5603 Use of Facilities by Non-Commercial Organizations Organizations 009 Individuals Authorized to Approve State Vouchers N/A 010.0 Tuition, Fees, Rentals and Other Charges 7814 Tuition, Fees, and Other Charges - Definitions 010.1 Establishment of Residence for Tuition Purposes 7810 Residency, Establishment of for Tuition Purposes 010.2 Unpaid Tuition, Fees, Other Charges & Loan 7301 Billing, Refunds, Collection, Write-offs Policy for Obligations Tuition, Fees, Other Charges 010.3 Payment of Tuition & Other Charges by Credit Card N/A 010.4 Third Party Payment of Tuition, Fees, Rentals & 7813 Third Party Payment of Tuition, Fees, Rentals & Other Charges Other Charges 010.5 Third Party Payment of Program Costs 7812 Third Party Payment of Program Costs 010.6 Office of Vocational Rehabilitation Sponsored N/A Students 020 Payment of Page Costs for Articles Published in N/A Scholarly Journals 050 Fees, Charges and Deposits 7804 Fees, Rentals, and Other Charges 051 Dormitory Operations Under IFR Procedures 7605 Residence Hall Operations Under IFR Procedures 051.1 Dormitory Telecommunications Policy 7606 Residence Hall Telecommunications Policy 052 College Fee 7800 College Fee 053 Student Activity Fees Separated into two documents: 3900 Student Activity Fees - Fiscal & Accounting Procedures 3901 Student Activity Fees - Mandatory 054 Pre-Admission Deposits – Undergraduate Programs 7801 Deposits - Pre-admission – Undergraduate Program 054.1 Pre-Admission Deposits – Graduate Program 7802 Deposits - Pre-admissions - Graduate Program 055 Tuition – Fees, Rentals, and Other Charges Combined into one document: 055.1 Fees, Rentals and Other Charges Tuition - Deferral 7815 Tuition Schedule of Tuition 055.2 Tuition – General Policies, Rules and Regulations 055.4 Fees, Rentals and Other Charges Tuition - Credit N/A Courses Given by Educational Television 055.5 Fees, Rentals and Other Charges Tuition - Credit N/A Courses Given by Independent Study/Correspondence 057 Refunds Combined into one document: 057.1 Refunds – Tuition and Fees 7301 Billing, Refunds, Collection, Write-offs Policy for Tuition, Fees, Other Charges 057.1.1 Refunds to Students whose Programs Drop Below 7808 Refunds - Students Whose Programs Drop Below 12 Credit Hours 12 Credit Hours 057.3 Refund Policy – Board 7806 Refund of Board 057.6 Refunds, College Fee 7301 Billing, Refunds, Collection, Write-offs Policy for Tuition, Fees, Other Charges 057.7 Refund for Pre-admission Deposits – 7807 Refunds - Pre-Admission Deposits – Undergraduate Undergraduate Programs Programs 057.8 Refund – Tuition Waiver, Critic/Supervising In Critic Teacher Waiver Module Teachers process: 057.10 Refunds - Payment Made by Credit Card N/A 059 Tuition and Fee Assistance for Employees 8205 Tuition and Fee Assistance for Employees 059.1 Waiver of Tuition, Fees and Other Charges - Separated into two documents: Waiver of Tuition for Specified Appointees 8292 Waiver of Tuition for Specified Appointees, Policy on 8293 Waiver of Tuition for Specified Appointees, Procedure for 059.1.1 Waiver of Tuition, Fees and Other Charges - Incorporated into 8293 Waiver of Tuition for Specified Waiver of Tuition for Specified Appointees Appointees, Procedure for Application for TAP and/or SUSTA Benefits 059.1.2 Waiver of Tuition, Fees and Other Charges - 1904.1 Appendix A in Waiver of Tuition for Waiver of Tuition for Specified Appointees Specified Appointees Affidavits if Family Income Exceeds Prescribed Levels 059.5 Waiver of Tuition for Critic or Supervising 1902 Tuition Waiver Program for Critic/Supervising Teachers Teachers, Policy on 059.5.1 Waiver of Tuition, Fees and Other Charges - Separated into two documents: Waiver of Tuition for Supervisors of Social Service 1903 Tuition Waiver Program for Supervisor of Social Field Work Service Fieldwork, Policy on 1904 Tuition Waiver Program for Supervisor of Social Service Fieldwork, Procedure for 059.5.2 Waiver of Tuition, Fees and Other Charges - N/A Instructions for Processing Tuition Waiver Certificate Form 8-143 and A-143 059.7 Waiver of Tuition, Fees and Other Charges - 7816 Waiver - Tuition for Course Auditors Course Auditors 060 Procedures for the Awarding of Graduate and N/A Teaching Assistantships at State-Operated Campuses 080 Appointment of Peace Officers and Security 5400 Appointment/Removal & General Duties, Officers Guidelines for Police Officers 080.1 Possession, Storage, Care and Use of Weapons and 5403 Firearms on State-operated Campuses Firearms on State-Operated Campuses 081 Use and Issuance of Uniform Traffic Tickets N/A 090 Travel Expenses for Official University Business N/A 091 Use of State-Owned and Privately Owned Vehicles N/A for Official University Business 092 Off-Premises Meetings N/A 095 State Passenger Vehicles This is being separated into different documents. 5601 Passenger Vans 096 Procedures for Suspected Fraud or Irregular 9001 Suspected Fraud or Irregular Activities, Procedures Activities for 101 Authorized Use of Facsimile Signature Machines N/A Under Specified Controls 103 Receipt and Handling of Student Loan Checks N/A Under the Guaranteed Student Loan Program 105 Preparation of Special Charge Vouchers for N/A Payments to Foreign Vendors 110 State Bank Accounts – Designation of Bank Combined into one document: Depositories 7400 State Bank Accounts 110.1 State Bank Accounts – Monthly Reports of Bank Balances 110.2 State Bank Accounts – Collateral for State Monies 113 Cash Advance Accounts N/A 118 Use of Insurance Payment Receipts for Repair of N/A Accident Damage to State Vehicles 123 Fees for Employees Attending Non-Credit N/A Programs 140 Obtaining Advance Honorariums for Distinguished N/A Lecturers, Speakers & Performing Artists 140.1 Obtaining Advance Payment for Lecturers, N/A Speakers and Performing Artists as Required by Contract 141 Honoraria Payable to Employees of State 8950 Honoraria & Travel Reimbursement by University University Employees 142 Payment of Honorariums/Fees (Non-State N/A Employees) 142.1 Payment of Honorariums/Fees Advance Payment N/A with Non-State Funds 151 Collection of Delinquent Accounts Combined into one document: 151.1 Write-Off to Student Delinquent Accounts 7301 Billing, Refunds, Collection, Write-offs Policy for Receivable and Overpaid Accounts Tuition, Fees, Other Charges 152 Payroll Deduction for Collection of Traffic Fines 8801 Payroll Deduction for the Collection of Traffic Fines 152.l Payroll Deduction for Collection of Traffic Fines - Being reviewed Research Foundation Employees 152.2 Payroll Deduction Program for Campus Related Being reviewed Foundations 157 Refunds N/A 157.1 Instructions for Preparing Request for Refund Form N/A 8-99 157.2 Instructions for Preparing Special Charge Voucher N/A for Refunds 161 Foreign Travel - Per Diem Rate N/A 165 Payment for Interview Travel Expenses Incurred by 8951 Travel Expense, Payment of Interview Candidates for Staff Appointment 166 Payment of Moving Expenses for New Appointees 8200 Moving Expenses, Payment of 170 Payments to the University Income Fund for N/A Tuition Waivers 240 Small Claims Procedures Separated into three documents: 6303 Small Claims Policy 6304 Small Claims $250.01 to $5K 6305 Small Claims of $250.00 or Less 250 Reporting Accidents 6607 Reporting Accidents 260 Gift Acceptance Procedures Separated into three documents: 9250 Gift Acceptance Procedures 9251 Naming Opportunities on State University Campuses, Policy 9252 Naming Opportunities on State University Campuses, Procedure 300 Purchasing and Contracting Procedures 7553 Purchasing and Contracting (Procurement) 300.1 Group Purchasing Procedures - Hospitals and Incorporated into 7553 Purchasing and Contracting Clinics (Procurement) 300.2 Health Related Services Contract Procedures 4300 Health-Related Services Contract Procedures 310 Procedures for Processing Proposed 7553 Purchasing and Contracting (Procurement) Contracts and Contract Amendments 311 Procedures for Retaining and Paying for Non- 8003 Retaining and Paying for Non-Credit Continuing Credit Continuing Education Instructional Services Education Instructional Services 312 Procedures for Processing College Work-Study 3401 Federal Work Study Program Agreements with Off Program Agreements with Eligible Organizations Campus Agencies, Procedure for 323 Rental of Property Not Covered by Formal Lease N/A or Contract 343 Communications - Listing of Candidates for N/A Degrees 390 Civil Defense - Alternate College Pairing for N/A Essential Records 390.1 Civil Defense - Roster of Employees and Students N/A 501 Display of the Flag Combined into one document: 501.1 Display of the Flag 5600 Display of the Flag 510 Procedures for the Acquisition and Disposal of N/A Real Property 530 Physical Plant Management Table of Contents N/A 530.1 Physical Plant Preventive Maintenance Program N/A 530.2 Energy Conservation and Management N/A 530.3 Physical Plant Management - Project Requests N/A 530.4 Special Fund Estimate Procedures N/A 530.5 Short Form Contract Procedure N/A 530.6 Formal Contract Procedure N/A 530.7 Emergency Repair Procedures N/A 530.8 Construction Contracting Procedures 7554 Construction Contracting 530.9 Consultant Service Agreements 7555 Consultant Service Agreements 530.10 Design and Construction Activities on University N/A Campuses 540 Property Control System N/A Conversion Chart for Item Numbers from compiled by Thomas Hippchen SUNY Administrative Procedures Manual to University-wide Policy and Procedure Library