State
University of New York
HANDBOOK
for the submission of
UNDERGRADUATE
ACADEMIC
PROGRAM PROPOSALS
State University of New York
System Administration
Program Review and Planning
Group
July 1, 2003
Table of Contents
Preface ..................................................................................................................
iii
Section I:
Procedures Overview ........................................................................ 1
Program
Announcement....................................................................................... 1
Program
Proposal .............................................................................................. 2
Expedited
Review ............................................................................................... 3
Integration
of Academic Initiatives (Assessment, Teacher Education)..................... 5
Special
Characteristics......................................................................................... 5
Outcomes
of Program Proposal Review................................................................ 5
Program
Review & Planning Group Performance Goals ........................................ 6
Section II: Directions for Completing the Program
Proposal Form (Appendix B) 7
Section III: Appendices
SUNY
Forms
A. Program Announcement Form .................................................................... 13
B. Undergraduate Program Proposal Form....................................................... 15
C. External Instruction Form ........................................................................... 25
D. External Evaluation Report Form for Undergraduate
Program Proposals ...... 26
E. Guideline for Revision of Existing Academic Programs ............................... 28
F. SUNY Expedited Review Request Form .................................................... 30
G. Transfer Course Equivalency Table ........................................................... 32
SED
Documents and Forms
H. Glossary .................................................................................................... 34
I. Key Standards in the Regulations ................................................................ 36
J. Approval of Off-Campus Instruction ........................................................... 42
K What Requires Registration? ...................................................................... 43
L. Special Characteristics of Some Programs ................................................... 44
M. What Requires Master Plan Amendment Approval?
.................................... 48
N. New York State Taxonomy of Academic Programs
(HEGIS Codes) ........... 52
O. Counties Organized by Regents Higher
Education Region ............................ 60
P. Format Definitions .................................................................................... 61
Q. Changes in a Currently Registered Program
Requirements .......................... 63
Preface
This version of the
University’s Handbook for the Submission of Undergraduate Academic Program
Proposals reiterates principles that informed development of the previous,
December 2000, version:
·
to
recognize campus responsibility for academic and resource planning, program
assessment, appropriate consultation, and thorough preparation of program
materials;
·
to
focus the University's review on System issues: how the proposed program
reinforces and strengthens the mission
of the campus and the University as a whole, meets a compelling and documented market need without encouraging
unproductive competition with sister SUNY institutions or unnecessarily
duplicating University resources, and is characterized by demonstrable
standards of academic quality;
·
to
recognize the statutory responsibility of the New York State Education
Department (SED) to register curricula in accordance with the regulatory
standards set forth in the Rules of Board of Regents and the Regulations of the
Commissioner of Education and to eliminate redundancy in the requirements of
New York State Education Department and System Administration;
·
to
enhance SUNY System responsiveness to campuses by clarifying directions and
timelines;
In addition, this
revised version of the Handbook has incorporated the following amendments to
improve communication and to facilitate campus and System processes:
·
the
previous “Handbook” and “Guidelines” have been combined into a single
comprehensive document and reorganized for enhanced clarity;
·
salient
University academic initiatives—i.e., Assessment and New Vision in Teacher Education—have been integrated into the
program review process;
·
criteria
according to which a proposal may receive expedited review have been clarified;
·
criteria
according to which the external review of baccalaureate program proposals may
be waived have been clarified;
·
documentation
for establishing articulation of associate degree transfer programs has been
clarified;
·
appendices
have been reorganized and edited for clarity; and
·
technological
enhancements include incorporation of hyperlinks and distribution of Program
Announcements via the weekly Program
Review Update.
The
Handbook is now designed so that all the information and forms needed for
submitting undergraduate program proposals to the University Provost and SED
are contained within the Handbook itself.
The organization of the Handbook is as follows:
Section
I: Procedures Overview
outlines the overall process by which a new program moves from announcement to
registration. This section describes
procedures and criteria related to the following topics:
Program Announcement
Program Proposal
Expedited Review
Integration of Academic Initiatives
(Assessment, Teacher Education)
Outcomes of Program Proposal Review
Program Review & Planning Group
Performance Goals
Section
II: Directions for Completing the Program Proposal Form provides supplemental guidance in
addition to instructions on the Program Proposal Form (Appendix B) itself.
Section
III: Appendices contains
forms to be used for submitting Program Announcements and Program Proposals as
well as additional forms and documents relevant to the program review process
at the State University of New York and at the New York State Education
Department.
It
is the first priority of the Program Review & Planning Group that all
academic program submissions from State University campuses be reviewed in a
timely and efficient manner, according to a process that is both judicious and
transparent. Please direct any questions
about the process, either in general or as it may apply to particular
curricular developments, to the assigned reviewer for your campus. Reviewing assignments for SUNY campuses are
posted at http://www.sysadm.suny.edu/provost/programreview/.
Section I:
Procedures Overview
Procedure for the Submission of a Proposal
for a New Program
The procedure described
below applies to all State University campuses and all new undergraduate
programs at all award levels. Graduate
program initiatives should follow the procedures outlined in Memorandum to
Presidents, Vol. 94 No. 1, Revised Procedures for Submission of Graduate
Academic Program Proposals.
For the proposing
campus, the process involves two SUNY phases: a Program Announcement and a
Program Proposal, which are described below. Once a Program Proposal has been
approved by System Administration, it will be forwarded to the State Education
Department for registration.
When requesting approval for revisions to
an existing academic program, such as
changes to the title, award, curriculum or any other aspect, follow the
guidance in Appendix E.
PROGRAM ANNOUNCEMENT
The Program
Announcement is a succinct document prepared by the proposing campus and required
for every new curriculum leading to an undergraduate degree or
certificate. The Program Announcement has
a dual function: to provide information to, and solicit responses from, other
campuses within the System, and to enable System Administration to provide
necessary advice to the proposing campus before the final program proposal has
been developed. Any matters or concerns
expressed by other SUNY institutions in response to the Program Announcement
should be addressed by the proposing campus before proceeding to submit the
Program Proposal.
The Program
Announcement form (Appendix A) shows the required form and content. Of particular
importance are the Program Summary, which should provide a description
of the purpose, content and structure of the proposed program, and the draft
curriculum. Please note that new
baccalaureate programs normally require external review by two qualified
experts in the program discipline area.
Under certain circumstances a campus may request waiver of the external
review requirement. This request is to
be made as part of the Program Announcement and will be considered by System
Administration when the program Announcement is reviewed.
Program
Announcements should be emailed for submission to program.review@sysadm.suny.edu.
Please
Note: It is not helpful to send materials (Program Announcements, Program
Proposals, etc.) directly to an individual program reviewer unless specifically
requested to do so. This will likely lead to confusion and delays.
The
Program Review & Planning Group will publish Program Announcements weekly
via its email circular Program Review Update and post them to the
Document Retrieval Service (DRS) for archival purposes. System Administration will review the announced
program’s appropriateness to mission as described in the campus’ Mission Review
Memorandum of Understanding and perform a routine check for basic information:
e. g., an appropriate title, licensure requirements, or need for a Master Plan
Amendment. The proposing campus will receive feedback from System
Administration regarding applicable concerns or special conditions within
approximately 30 days from the circulation of the Program Announcement. For
example, a campus announcing a program that requires a Master Plan Amendment
will be notified at this point to ensure that the additional documentation
required is included with the Program Proposal.
The President or chief
academic officer of interested campuses should respond to the proposing campus
with substantive comments within 30 days of receipt of the Program
Announcement. Comments might include advice and suggestions, possible
articulation opportunities, enrollment trends in related programs,
opportunities for cooperation, as well as concerns about potential competition
with existing programs. The response should be addressed to the proposing
campus’ President with a copy to the University Provost, The State University
of New York, State University Plaza, Albany, NY 12246.
It is the responsibility
of the proposing campus, by means of the Program Announcement, to seek
substantive information from other SUNY campuses (particularly those with
experience with related programs) and to use this information to construct a
sound Program Proposal. The proposing campus will be required to address in the
Program Proposal any objections or concerns expressed by other institutions or
by System Administration.
A Program Announcement
has a lifetime of one year from the date of circulation by System
Administration.
PROGRAM PROPOSAL
The following
information pertains to the elements of the Undergraduate
Program Proposal Form (Appendix B) applicable to all undergraduate programs
being proposed by all State University campuses. Thorough preparation of program materials by
the campus will expedite the process of review at System Administration and at
the State Education Department.
The Program Proposal is the
formal request from a campus to have a new undergraduate academic program
approved by the State University and subsequently registered by the State
Education Department. The Program Proposal should be submitted to the
University Provost no earlier than 45 days and no later than one year from the
date of the circulation of the Program Announcement to SUNY campuses.
The campus should submit the
Program Proposal to the University Provost sufficiently in advance of the
commencement of the program to allow for advertising and admission of students.
A program must be registered by the New York State Education Department before
it may be advertised or before students may be admitted. A minimum of three
months, or one semester in advance of the commencement of advertising or the
initial admission date (whichever is first), is recommended; for programs
requiring a Master Plan Amendment, a minimum of six months, or two semesters in
advance, is advisable.
The information required to
support the Program Proposal should be sufficient for approval when it demonstrates
that the proposed program reinforces and strengthens the mission of the campus and the University as a whole, meets a
compelling and documented market need
without encouraging unproductive competition with sister SUNY institutions or
unnecessarily duplicating University resources, and is characterized by
demonstrable standards of academic quality.
The proposing campus will
advance the program review process significantly if it makes every reasonable
effort to resolve duplicative or competitive concerns raised by other campuses
during the Program Announcement stage. Furthermore, the Program Proposal must
address these concerns and describe their resolution.
A Program
Proposal is viable for one year from the last request for information from
System Administration to the campus. After that it is considered to have
expired.
The Campus should submit the
proposal by using the Program Proposal Form in Appendix B of this Handbook.
E-mail a copy of the Program Proposal to program.review@sysadm.suny.edu
or mail three paper copies to the Office of the Provost, The State University
of New York, State University Plaza, Albany, NY 12246. When an electronic proposal is to be
supplemented by paper documents, three copies of the supplementary
documents must be submitted by mail before the proposal is considered active
and under review at System Administration.
Please
Note: It is not helpful to send materials (Program Announcements, Program
Proposals, etc.) directly to an individual program reviewer unless specifically
requested to do so. This will likely lead to confusion and delays.
Special Requirements for Teacher Education Programs
Programs leading to NYS teacher certification have special
requirements. Campuses must submit the
SED “Application Form for Registration of a Teacher Education Program”
(available at http://www.highered.nysed.gov/ocue/tetappl.htm)
in addition to the SUNY Program Proposal Form.
Expedited Review
It is the goal of the Program
Review and Planning Group to review and, where appropriate, approve program
proposals in the shortest time possible. Under special circumstances specified
in the characteristics below, campuses may request an expedited review by submitting
the Expedited Review Request Form, (Appendix F). Expedited Review status will shorten the
maximum time under review at System Administration from sixty to thirty
days. Please note that Expedited Review
is a SUNY category only and does not apply to the State Education
Department. The following types of new
programs (at any level) are not eligible for expedited review:
·
any program
leading to NYS licensure/certification
·
any program
requiring specific action by the SUNY Board of Trustees or the NYS Board of
Regents (for example, master plan amendment or degree authorization)
·
any program for
which part of the instruction will be offered by a non-degree-granting entity
Programs submitted for expedited review must be
complete and clearly demonstrate the characteristics— described below—that
would merit expedited review. If information is missing from the proposal and
has to be requested from the campus, the review of the program will continue on
a normal, unexpedited, timeline.
Characteristics of Proposals
That May Receive Expedited Review
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Certificate (undergraduate)
The Proposal clearly
demonstrates the following:
·
Every course is
applicable to a registered degree program at the college.
·
The set of
courses forms a coherent whole.
·
New courses have
been approved and syllabi are attached.
·
If external
instruction (for example, field work, externships) is a component of the
proposed program, the proposal contains all documentation required in Appendix
C.
Associate in Applied Science,
Associate in Occupational Studies
The Proposal clearly
demonstrates the following:
·
The submitted
curriculum
§
results from a
DACUM process and summary documentation is attached (for resources and links see
http://www.dacum.com/ohio/), OR
§
is validated by
documentation from an external review team selected in consultation with
System Administration (Appendix N).
·
The program
meets the SED Liberal Arts and Sciences Requirements for Earned Degrees in
Section 3.47, available online at http://www.highered.nysed.gov/ocue/rules.htm.
·
New courses
have been approved and syllabi are attached.
·
If external
instruction (for example, field work, externships) is a component of the
proposed program, the proposal contains all documentation required in Appendix
C.
Associate in Arts, Associate in
Science
The Proposal clearly
demonstrates:
·
Evidence of
transferability into compatible programs at two baccalaureate-granting
institutions, as per instructions in the Program Proposal form.
·
The program
meets the SED Liberal Arts and Sciences Requirements for Earned Degrees in
Section 3.47, available online at http://www.highered.nysed.gov/ocue/rules.htm.
·
New courses
have been approved and syllabi are attached.
·
If external
instruction (for example, field work, externships) is a component of the
proposed program, the proposal contains all documentation required in Appendix
C.
Baccalaureate Degree Programs
The Proposal clearly
demonstrates the following:
·
For
programs that anticipate transfer-student enrollments, there is clear evidence of articulation with two-year
programs, as per Program Proposal directions.
·
The
Program Proposal includes a highly positive external review or the external
review has been waived at the Program Announcement stage.
·
The program
meets the SED Liberal Arts and Sciences Requirements for Earned Degrees in
Section 3.47, available online at http://www.highered.nysed.gov/ocue/rules.htm.
·
New courses
have been approved and syllabi are attached.
·
If external
instruction (for example, field work, externships) is a component of the
proposed program, the proposal contains all documentation required in Appendix
C.
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Integration of
Academic Initiatives
SUNY Assessment Policy
An important aspect of the
Program
Proposal process is the inclusion of the programmatic goals, objectives, and
learning outcomes students should demonstrate upon completing the program, as
well as the date of the initial periodic assessment of the program and the
frequency of the assessment cycle. As a part of the SUNY Assessment Initiative, chief academic
officers at each institution submit annual reports to System Administration
providing summaries of the process and results of their recent assessments of
general education and academic programs. These reports will include the next
academic year’s schedule for the assessment of general education and of
academic programs.
It will be our expectation
that campuses proposing new programs and revisions to existing programs will be
in compliance with the Office of the Provost’s Guidelines for the
Implementation of Campus-based Assessment for both general education and
the major, and be current with respect to reporting requirements.
SUNY Teacher Preparation
Policy: A New Vision in Teacher Education
The 2001
policy, A New Vision in Teacher Education,
outlines three objectives for the University: assuring excellent preparation of
effective teachers; addressing the State’s need for excellent teachers; and,
assuring continuous assessment and improvement. Implementation guidelines for
the New Vision policy, issued as
Memorandum to Presidents, Vol. 03 No. 2, contain curricular requirements, implementation
responsibility and timelines, and operative criteria for the system-level
review of academic program proposals. The Program Review and Planning Group will
review proposals for new academic programs and revisions of existing programs
leading to New York State teacher certification for compliance with the New Vision policy.
The June 2001
action agenda of A New Vision in Teacher
Education is available online at http://www.sysadm.suny.edu/provost/teachered.htm.
For the New Vision implementation
guidelines, see Memorandum to Presidents, Vol. 03 No. 2 at: http://www.sysadm.suny.edu/provost/mtp/memorandatopresidents.htm.
Special Characteristics
of Some Programs
For program proposals that
exhibit certain special characteristics (such as but not limited to, special
accreditation, “distance education format” registration, Master Plan Amendment),
there are additional State Education Department requirements. These are shown
in Appendix L, which should be consulted when completing each program proposal
to ensure that all SED requirements are met.
Outcomes of Program Proposal Review
The University's review of a
proposed new undergraduate program will result in one of the three following
actions:
·
approval and
forwarding to SED for registration (possibly with a request to the campus for a
follow-up report on issues of concern or interest, such as enrollment, or accreditation
expectations);
·
request for
clarification, further information, documentation, or consultation; or
·
disapproval of
program as proposed.
On rare occasions, the
University may defer formal action on the proposal pending the consideration of
a University-wide issue, policy, or study.
The information required for
the Program Proposal also comprises the material necessary for program
registration by the State Education Department. SED reviews programs for compliance
with the Rules of the Board of Regents and the Regulations of the Commissioner
of Education.
The Program Review Update
publishes Program Announcements weekly and all program activity monthly.
Program Review and Planning Group:
Performance Goals and Self-Assessment
It
is the first priority of the Program Review & Planning Group that all
academic program submissions from State University campuses be reviewed in a
timely and efficient manner, according to a process that is both judicious and
transparent. To that end, the office has
established a set of performance goals for the timely completion of its work.
These goals are:
·
study of Program
Announcements within 30 days of publication in the Program Review Update,
·
review of
complete Program Proposals that qualify for expedited review within 30 days of
receipt of the proposal
·
review of
complete non-expedited Program Proposals within 60 days of receipt of the
program Proposal.
The Program Review &
Planning Group publishes its performance self-assessment “Accountability
Matrix” three times a year via the Program Review Update.
Section II: Directions for
Completing the
Program Proposal Form (Appendix B)
2. Program Summary
The purpose of the Program Summary is to provide a complete picture of
how the proposed program will fit into the mission of the campus and to
explicate the general parameters of the program—i.e., learning outcomes, assessment
schedule, admission standards, and the curriculum itself.
Respond fully to each of the numbered points in the Program Proposal
Form. The cells into which text is to be
inserted will expand as necessary. Draft
catalog copy may be used as a supplement or substitute if it provides the
solicited information.
3. External Review
External
review does not generally apply to associate degree programs. External review is normally required for all
new baccalaureate degree programs and for new programs at any level where part of the instruction will be offered by a
non-degree granting entity. The purpose of external
review is to provide expert validation of the curriculum and to provide
external expertise in developing a program proposal. Reviewers must be experts in the field who do
not have an affiliation with the proposing campus that might be considered a
conflict of interest. After the campus
submits a list of four or five such individuals with resumes or brief biographies,
the selection of the two required external reviewers will be agreed upon with
the Program Review & Planning Group. Questions for the external review
report will be developed by System Administration collegially with the campus
based on those outlined in the SUNY External Evaluation Report Form (Appendix D).
The two external review reports and the campus response to them are important
components of the final Program Proposal. However, program proposals from
campuses that satisfy a set of conditions related primarily to the maturity of
faculty resources in the discipline area and of the campus governance structure
may be considered for a waiver of this requirement. Please use the Program
Announcement Form (Appendix A) to request a waiver if the program development satisfies
the set of conditions listed therein.
4. Enrollment
Provide the projections for the initial enrollment and
the enrollment after five years. Explain how these projections were determined.
Also, indicate what planning has been made for the
possibility that anticipated enrollment estimates are not achievable. How will
this affect initial faculty hiring? Explain how the campus has dealt with this
situation in the past.
5. Impact of the New Program On the
Service Area and Consultation with Other Campuses
The intent of this section is
for the campus to demonstrate that the proposed new academic program meets a
compelling and documentable market
need without encouraging unproductive competition with sister SUNY institutions
or unnecessarily duplicating University resources. Any objections from sister campuses to the
Program Announcement will need to be addressed by the proposing campus in this
section.
A. Need. It is important to justify
the need for the proposed program in terms of the clientele it will serve and
the economic and/or educational needs of the area and of New York State and to
describe how the level of need was established. (Provide data on need from New
York State labor projections (http://www.labor.state.ny.us/html/projections/default.htm). If there are
similar programs in the service area, region, and state, explain why this
program will not unnecessarily duplicate University resources. If objections
from other campuses to this new program have been raised, it becomes especially
important to address these and to describe how they have been resolved.
B. Employment. For programs
designed to prepare graduates for immediate employment, document the potential
employers of such graduates. Specify
employers who have requested establishment of the program and describe their
specific employment needs. Careful assessment of employment demand, especially
for focused programs requiring new resources, is critical.
C. Similar Colleges. Other colleges can be very helpful when designing a new program.
Sometimes they identify themselves in response to the Program Announcement. The
SED Inventory of Registered Programs at
http://www.nysed.gov/heds/irpsl1.html is also a complete listing of all of
the programs in New York State.
D. Collaboration. Provide
evidence of appropriate consultation with other SUNY campuses and summarize the
results of the consultation, noting, in particular, comments from institutions
with similar programs. Describe the results of discussions regarding suggested
inter-campus collaboration. Please
note: it is not necessary to include
copies of responses to the Program Announcement from sister institutions.
E. Objections. When other colleges raise objections, the program proposal must
identify these colleges, explain the reasons for their objections, and describe
how the objections have been resolved. The college proposing the new program is
responsible for resolving the objection.
F. Transfer.
Given the high priority the University places on the facilitation of transfer
(especially intra-SUNY transfer), it is important to identify institutions with
which articulation arrangements have been made or discussed, and to document the
articulation of the program with the next appropriate level of instruction. Programs leading to the Associate in Arts or the Associate
in Science degree must include letters from the chief academic officers
of two baccalaureate-granting institutions verifying course equivalencies and confirming
that graduates of the proposed program will be able to transfer into a
registered baccalaureate program at their institutions and graduate in two
additional years of full-time study. It
is essential that these letters be accompanied by,
and assert acceptance of, a completed SUNY Transfer Course Equivalency Table,
to be found in Appendix G.
Proposals for
baccalaureate programs that anticipate transfer student enrollment must include
evidence of consultation with at least two appropriate two-year colleges to
assure articulation with pertinent degree programs and completion within two
additional years of full-time study.
Sections 6-9
The intent of the sections 6
through 9, on curriculum, faculty, and resources is for the campus to
demonstrate that the proposed new academic program is characterized by
demonstrable standards of academic quality.
It is important to show that the program is founded upon a comprehensive,
coherent, and effective curriculum, that it meets SUNY and SED distribution
requirements, that academic leadership is in place, that the campus has
invested in highly qualified faculty to teach the courses in the program, and
that the program is supported with adequate resources.
6. Curriculum Tables
The purpose of
the curriculum tables is to show that the program can be completed on schedule
according to financial aid regulations and that SUNY requirements for general
education and statutory requirements for liberal arts content are being met.
Fill in the tables to show
the sequencing of courses, credits, and SUNY-GER requirements, as well as
instructors, by semester, for the first full cycle of the program (for example,
four semesters for a traditionally structured associate degree, eight for a
traditionally structured baccalaureate degree). Include additional semesters if
offered on a part-time basis. These
pages may be duplicated as needed.
The level of detail provided may be pitched to the
curricular requirement under consideration.
For instance, in the “Course Offering” column it may be appropriate to
insert “Social Science Requirement,” rather than a particular course if it is
just one of many a student may take to satisfy that part of the curriculum. In the case of major Core or Track
requirements, appropriate generic designations may be provided instead of
particular course titles so long as the generic designation is parsed in the
“Program Summary” section of the Program Proposal.
Key: Cr =
Credits (insert # of credits),
GE = General Education
·
insert
abbreviation indicating SUNY-GER category as follows: Mathematics (M), Natural Sciences (NS),
Social Science (SS), American History (AH), Western Civilization (WC), Other
World Civilizations (OW), Humanities (H), The Arts (AR), Foreign Language (FL),
Basic Communication (BC)
·
insert “x” for
any courses that satisfy a campus-based general education requirement that does
not count toward the SUNY-GER
LA = Liberal Arts &
Science offering (insert “x” for any course that is deemed to be a liberal arts
and science offering)
M = Major (insert “x” for
any course that is required as part of the major program)
RE = Required Elective
(insert “x” for any elective which, though not considered part of the major
program, is required of students seeking to complete the major)
E = Elective (insert “x” for
any elective course that would count toward graduation but not toward the major
or general education)
N/R = New or Significantly
Revised (insert “x” for any major or required elective courses that are new or
have been significantly revised in connection with the proposed program). Submit syllabi for all new or
significantly revised courses.
Instructor (provide the name
of the regular instructor of the course; “staff” may be used as appropriate,
especially for non-major courses)
7. External Instruction
For programs that require external
clinical instruction, agency placement, practice teaching, internships,
fieldwork etc., complete and attach Appendix C—External Instruction Form.
8. Faculty
9. Resources
Complete the table documenting the
projected cost of the program at start-up, when the program begins, and after
five years and indicating the source of the funding for personnel, library,
equipment, laboratories, supplies and expenses, capital expenditures, and other
expenses. In the section on library
holdings provide explanation to demonstrate that the holdings are sufficient
for instructional and research needs of program students and faculty.
Section III: Appendices
Appendices A-G: SUNY Forms
Appendices H-Q: SED Documents and Forms
APPENDIX A
PROGRAM
ANNOUNCEMENT
For Undergraduate Programs
{to be completed by proposing campus}
Name of Institution: Date:
{Specify name
of branch campus, if relevant}
Proposed program title:
Proposed degree or other award: Total Credits:
If a baccalaureate degree is proposed, will a waiver of external
review be requested: (Y/N)
{If ‘Yes’,
complete the waiver request section on the reverse.}
Academic unit(s) that will offer program:
Proposed HEGIS code:
Proposed beginning date:
Program
summary:
{As an attachment to this
cover, summarize (in 400 words or fewer) the purpose,
content, and structure of the proposed program and its relationship to
the mission of the institution. Also, complete the
draft list of required and elective courses in the major, on the reverse.}
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Projected
enrollment:
|
When the
program begins
|
After five
years
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Full-time students
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|
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Part-time students
|
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Will program lead to certification/licensure? Yes
No If Yes, in what field or specialty?
Will special accreditation be sought? Yes
No If Yes, by what group? By what date?
Will program or any constituent courses be offered off-campus? Yes
No
If Yes, at what address?
How much? {Specify number of courses and related credits}
Via telecommunications? Yes
No If Yes, to what location(s)?
For more information, contact the following academic officer:
Name: E-mail:
Title: Voice:
Response to Announcement (requested of other State University campuses)
Do
you have a similar or related program? What has been your experience with the
program? Would the introduction of this program have any effect, positive or
negative, on your institution? Please specify. Do you perceive a need for this
kind of program? Is there opportunity for articulation or inter-institutional
cooperation?
The response should be
addressed to the proposing campus’ President with a copy to the University
Provost, The State University of New York, State University Plaza, Albany, NY
12246.
Curriculum
Show
the draft list of required and elective courses in the major. The goal is to
provide other campuses and System Administration with a clear sense of the
structure and content of the core of the planned program.
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LOWER DIVISION
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UPPER DIVISION (if applicable)
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Course Title
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External Review:
Baccalaureate proposals and some others must provide two external reviews of
the proposed program, conducted by recognized experts following the form in
Appendix D. The purpose of
external review is to provide expert validation of the curriculum and to
provide external expertise in developing a program proposal. A campus must
generally meet all of the following requirements to receive a waiver of the
external review.
To request a waiver,
check all the conditions below that apply (type an ‘x’ between the brackets)
and submit any additional documentation to support the request. Please note that System Administration may
request additional information as deemed necessary.
[] The campus has specific degree
authorization at the baccalaureate level in the program discipline; i.e.
approval does not require degree authorization or Master Plan Amendment.
[] The program has sufficient faculty
leadership already in place. (Identify the program head, credentials, and
percentage of time dedicated to the program.)
[] The program is situated in a department
(or interdisciplinary center or inter-departmental group) with a minimum of
four full-time faculty in the proposal subject, including a department
chairperson, experienced in teaching at the baccalaureate level in the
discipline area.
[] The program will be reviewed by a college/school curriculum
committee, dean or director, and an all-campus educational policy committee.
[] The proposal is not a significant academic departure for the
campus or a change in campus mission.
[] No part of the instruction will be offered by a non-degree
granting entity.
[] The program does not call for new or experimental pedagogical
formats or modes of delivery.
[] The program does not lead to licensure and is not designed to
articulate with licensure programs.
[] The program will be subject to regular review by a nationally
recognized accrediting body.
APPENDIX B
UNDERGRADUATE PROGRAM PROPOSAL FORM
Use this application for any new program
that does not lead to licensure or preliminary or advanced study in one of the
areas licensed by the State Education Department. If the program would lead to certification as a classroom
teacher, use the “Application Form for
Registration of a Teacher Education Program” in addition to this document. Some new programs may
also require master plan amendment (see Appendices G, K, and L).
1. Basic Information
A. Name of Institution:
Specify campus or other
location where program will be offered, if other than the main campus:
B.
President or Chief Academic Officer:
name
and title
Signature: Date:
C.
Contact person, if different:
name
and title
Telephone: Fax:
E-mail:
D.
Proposed program title:
E.
Proposed degree or other award:
F.
Proposed HEGIS Code:
G.
If the program would be offered jointly with another
institution, name the institution/branch below:
If the other institution is degree- granting, attach a
contract or letter of agreement signed by that institution's President or
CEO. If it is non-degree granting, refer
to SED Memorandum to Chief Executive Officers No. 94-04 (http://www.highered.nysed.gov/ocue/ceo%20memorandum.htm).
H. If the program would lead to New York State teacher
certification:
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List the intended
certificate title(s):
(e.g., “Childhood Education,” “Technology Education”)
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List the intended
certificate type(s):
(e.g., “Initial,” “Professional”)
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I.
If the program leads to New York State professional licensure,
please specify the licensure area.
J.
If specialized accreditation will be sought:
Name the accrediting group:
Indicate the expected accreditation
date:
K.
Will the program be offered off campus? (Y\N)
L.
If this program will be offered in a format other than
the traditional classroom model, specify the format. State any other Special
Characteristics
M.
Explain any atypical schedule that may affect program
financial aid eligibility.
N.
Institutional Approval
1. Community
college: Date of approval by the local
board of trustees.
2. State-operated
campus: Date of approval by campus
governance body.
2. Program Summary
Provide information
solicited A-E below. For each item use
as much space as necessary to provide an appropriate answer (the cells will
expand as necessary with the inserted text).
Draft catalog copy, if available, may be a helpful way of providing much
if not all of the solicited information, particularly with regard to items D
& E. Please indicate if any of the
solicited information is being provided in a separate attachment.
A. Mission.
1. Summarize the proposed program’s educational and career
objectives and its relationship to the mission of the institution.
2. If this is a new area of instruction and the basis for
this was not discussed in the campus’ Mission Review Memorandum of
Understanding, discuss the reasons why the proposal is now considered central
to the institution’s ongoing development.
B. Institutional Context.
1. Identify existing or projected programs of the campus
in the same or related disciplines and the expected impact of the proposed
program on them.
2. Indicate whether this program replaces any existing
program(s).
3. Indicate whether it is entirely or primarily a
restructuring of existing courses and resources.
C. Learning
Outcomes & Assessment.
1.
Outline the programmatic goals and objectives for the program, including a list
of the learning outcomes students should demonstrate upon completing the
program.
2.
What is the date of the initial periodic assessment of program and the length
of the assessment cycle (years).
D. Admission
Requirements.
1.
What are the admission requirements for students in this program, including any
special or optional admission requirements?
2.
Describe how these requirements are intended to assure that students are
prepared to complete the program.
E. Curriculum
Outline.
1.
Outline all curricular requirements for the proposed program, including
prerequisite, core, specialization (track, concentration), capstone, and any other
relevant component requirements
3. External
Review
Baccalaureate proposals and some others must include two
external reviews of the proposed program conducted by recognized experts
following the form in Appendix D (unless special arrangements are made for a
waiver with the Program Review and Planning Group). List the names of the two
reviewers and attach their review(s) along with the campus response to the
review(s) or, if a waiver was approved, check the box and indicate the date the
waiver was granted.
Reviewer #1
Reviewer #2
Check (type an ‘x’ between the
brackets) if a waiver has been approved: []
Date of waiver:
4. Enrollment
What is the projected
enrollment when the program begins?
What is the projected enrollment after five years?
How were these projections determined?
What planning has been made for the possibility that anticipated
enrollment estimates are not achievable?
5. Impact of the New Program on the
Service Area and Consultation with Other SUNY Institutions
A. Need: Justify the need for the
proposed program in terms of the clientele it will serve and the economic
and/or educational needs of the area and of New York State. Describe how the
level of need was established.
B. Employment: For programs
designed to prepare graduates for immediate employment, document the potential
employers of graduates. Specify
employers who have requested establishment of the program and describe their
specific employment needs.
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Projected positions
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Employer
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In initial year
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In fifth year
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C. Similar Colleges: Identify similar programs at other institutions, public and
independent, in the service area, region and state, as appropriate. Recent enrollment data for SUNY institutions is
available from the Academic Programs Information System at http://www.sysadm.suny.edu/APIS/main.cfm.edu/APIS/main.cfm.
Information for non-SUNY institutions is available from SED’s Inventory of Registered Programs at
http://www.nysed.gov/heds/IRPSL1.html.
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Institution
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Program Title
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Degree
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Enrollment
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D. Collaboration: Provide evidence of
appropriate consultation with other SUNY campuses and summarize the results of
the consultation. (Please do not attach
copies of letters from sister institutions responding to the Program
Announcement.)
E. Objections: Explain the reasons for any objections
from SUNY campuses as well as the
resolution of discussions regarding perceived competition between campuses.
F. Transfer: The University views as one of its
highest priorities the facilitation of transfer for students from
lower-division to upper-division study. For
programs designed to facilitate transfer, supply information solicited in the
appropriate table below and, in the case of A.A./A.S. programs, in Appendix G
(see below).
Associate
Degrees: Programs leading to the Associate in Arts or the Associate in
Science degree must include documentation that program graduates will be able
to transfer into at least two registered baccalaureate programs and complete
them within two additional years of full-time study. Letters from the chief academic officers of
two baccalaureate institutions attesting to the articulation of the proposed
A.A. or A.S. must be included with the program proposal. These
letters must assert acceptance of the completed SUNY Transfer Course
Equivalency Table, to be found
in Appendix G.
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Institution
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Baccalaureate
program title
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Degree
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Baccalaureate
Degrees: Proposals for
baccalaureate programs that anticipate transfer student enrollment must include
evidence of consultation with at least two appropriate two-year colleges to
assure articulation with pertinent degree programs and completion within two
additional years of full-time study.
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Institution
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Associate
program title
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Degree
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6. Curriculum Tables (See Program Proposal Directions
for guidance—Handbook Section II. 6)
LOWER
DIVISION
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FALL
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SPRING
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Course Offering
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Course
Number
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Cr
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GE
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LA
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M
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RE
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N/R
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Instructor
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Course Offering
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Course Number
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Cr
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GE
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LA
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M
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RE
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E
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N/R
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Instructor
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