'Ask Kate'
Program Development Frequently Asked Questions

Assistant Provost Kate VanArnam

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Reference documents mentioned in Ask Kate

April 5, 2005	"We are about to submit a proposal for an AS in Physical Education Studies with demonstration of transferability using Appendix G. Are we correct that System needs completion of the 'SUNY Transfer Course Equivalency Table' in Appendix G for only articulation between two SUNY units? If we're articulating with two private institutions, we assume we use our long-standing general articulation agreements as evidence of transfer. We assume too that the requirement of a letter from the chief academic officer does not apply to private institutions." Answer
January 24, 2005	"What should we do with a curricular change that is not sufficiently major to require filing a formal revision with System Administration? We don't agree here on what is considered major, especially if the changes involve fewer than 15 credit hours. No one wants to put in the work if unnecessary." Answer
November 9, 2004	"For our MSW program we need to file a new licensure form now that the legislature has finalized the requirements. SED indicates that a SUNY unit should complete the appropriate form for SUNY in the process of re-licensing the program. We have not found such a form. What should we be using?" Answer
October 19, 2004	"SUNY has a web page: Academic Programs Information System (APIS) http://www.suny.edu/apis/ that provides enrollment and graduation information for all programs within the SUNY system. I find it a helpful tool in assessing enrollment and graduation trends when considering new program proposals and in assessing program health in my role as advisor to a number of SUNY academic programs. However, the APIS webpage has not been updated in the last few years. Has this useful site been abandoned?" Answer
September 14, 2004	"This is a question about off-campus instruction. What does the SED memo mean by a 'complete program'?" Answer
August 10, 2004	"We will soon be filing a number of changes to our teacher certification programs. Do we use the Guideline at Appendix E of the Handbook regardless of level? Do we send a copy concurrently to SED? Do you want to see these in draft before we submit formally?" Answer
July 13, 2004	"Will you tell us about the Bachelor of Professional Studies or BPS degree? Is it widely used and recognized? How is it used? Are we authorized to offer it?" Answer
May 24, 2004	"We are prepared to submit proposals for a Teacher Education Transfer program leading to an AA and an AS. Our courses have now been reviewed in the Template course reconciliation process and we're pleased with the outcome. Our faculty have the revised guidelines and are ready to plug in the courses. Will you give us the inside scoop on the process and how to get it right? (I attended a workshop where you gave helpful hints and cautionary advice. I remember them yet!)" Answer
May 4, 2004	"When do we have to get a proposal to you if we want to admit students this September? (Please don't say we're already too late.)" Answer
April 14, 2004	"We are preparing a teacher education transfer proposal according to the Template. We are following the guidelines in the August 2003 column. We also have access to the preliminary TETT website for advisement. Do we have to wait for the official launch of the TETT website to develop a final proposal? We see other campuses submitting proposals and are anxious about being able to advertise the availability of the transfer program." Answer
March 15, 2004	"We are preparing a proposal for a health technology AAS leading to licensure by the NYS Dept of Health. Are we still able to use Appendix B to submit the proposal, since it states at the top that we should 'Use this application for any new program that does not lead to licensure or preliminary or advanced study in one of the areas licensed by the State Education Department?' We just wanted to make sure that it was licensure with State Ed that was the concern and not another state agency. As a point of curiosity, which form would we use in that case?" Answer
February 23, 2004	"We want to add a concentration to a Ph.D. program. Do we have to get approval from Albany?" Answer
January 26, 2004	"What policies do we need to keep in mind in developing the academic calendar? I'm relatively new to New York State and have inherited a considerable file of guidance documents, some of which are quite dated and appear to contradict one another." Answer
December 9, 2003	"What are you expecting from campuses on the elimination of programs leading to provisional certification? Should we treat them as eliminations and notify you formally? What's the most efficient way to do this? We have over 30 such programs." Answer
November 10, 2003	"On page 14 of the new undergraduate guidelines, the 2003 Handbook, one of the conditions for a waiver of the external review for a new baccalaureate program is 'specific degree authorization.' Evidently it is not a Master Plan amendment. What is it?" Answer
October 21, 2003	"We understand that we need to file with you and the State the revisions to our graduate program. However, we find nothing in the 1994 procedures that addresses changes or revisions to existing graduate programs. We're at a loss on how to proceed. It seems that if we have to file revisions before we implement them the process could be more transparent." Answer
September 29, 2003	"We did look to see if we could find guidance in materials from your office, but didn't find any. Are we supposed to notify the Provost's office of the addition of minors? I know they don't require SED approval, but we need to know if your office wishes to be notified about them and/or must approve them. (The minor precipitating this inquiry is an interdisciplinary minor in classical studies that could be combined with any one of several majors on campus.)" Answer
September 8, 2003	"This is a question about the 'Guidelines for Submission of SUNY Teacher Education Template Programs' that were recently attached to the Ask Kate column. The curriculum we have in mind for transfer to elementary education programs uses existing course work from our Early Childhood AAS program and includes the 6 credit hours required per the Guidelines and two additional professional courses. The Guidelines seem to emphasize 'acceptable course work' so we are wondering if our proposal for 12 credits in the pedagogical core will pass muster. Will it?" Answer
August 25, 2003	"We have noticed articles advertising 'fast-track' programs being offered by SUNY institutions. What does this mean? Is any special paperwork or notification to System necessary? (We're almost afraid to ask but are more concerned we might be negatively affected by the marketing tactic.) Your advice to the collective would be helpful." Answer
August 12, 2003	"Will you update us on the status of the teacher education templates and guidelines? We would like to have these programs in place for the fall semester. Thank you." Answer
July 25, 2003	"Our 6-year time limit for completion of a master's degree program has been in place for longer than any of us can remember. No one knows the origins or the goals. Can you shed any light on this for us? Is a time limit or a 6 year time limit a SUNY or SED requirement? Would you care to take a stab at the intended objective for having such a rule? Do you know of any SUNY units that have no time-limits or different ones?" Answer
July 8, 2003	"Greetings from the Pearl of [county], Kate. I hope you are doing well. We are beginning to experience something like summer weather. Spirits are visibly lifted. "I write with a purpose. A question actually. We have direction from your office to complete an SED form, 'Request to Register a Licensure-Qualifying Program in Public Accountancy'. At the bottom of the form, we are instructed to send it to: "Professional Education Review Program State Education Department Cultural Education Center, Room 3055 Albany, New York 12230 "So, my question: Is the entire program proposal, along with these completed forms, to be sent to SED at the above address? Or do we simply send the completed forms to SED, with full proposal to be sent by System Administration (what happened to 'Central Central') after SUNY review? Or does everything � forms, charts, proposal � get sent to you folks and you haul it to SED? "I live in fear, Kate, of not knowing the right magic. Help me out." Answer
June 16, 2003	"Last week's Update from your office announced new undergraduate program guidelines, '2003 Handbook for the Submission of Undergraduate Academic Program Proposals.' I arranged the 2001 guidelines in a (hard copy) notebook with tabs to my favorite 'Ask Kate' columns and you've come up with new guidelines! Why new guidelines? Will this make more work for campuses?" Answer
May 27, 2003	"Do you have advice to offer on submitting revisions of teacher education programs en masse? We understand that we must file with SED �through you � any change in a registered program leading to teacher certification." Answer
May 13, 2003	"I'm putting together a 'flow chart' for the program approval process to help our faculty. Once SUNY approves the program, it then forwards it to SED for registration. Is this step 'pro forma' or might there be a request for revisions by SED that sends the proposal back to the department? When can the department advertise the program, after SUNY or SED approval?" Answer
April 29, 2003	"This is a follow-up question to the earlier advice regarding Teaching Assistant Associate degree programs. You advised that the content of the program would resemble the 'template' transfer program that System is developing. This is in fact what we have done and we're now seeking articulation agreements to complete the final proposal. Guess what! The two senior colleges to which our students transfer do not agree on the curriculum we have designed for Teaching Assistant AS. Each wants different adjustments to the 'pedagogical' part of the curriculum. Now what?" Answer
April 15, 2003	"We want to submit a certificate and/or an associate degree program called Teaching Assistant as so many campuses are doing. The Program Announcements we've seen contain a glimpse of the curriculum and vary widely. Is there a 'preferred' content for the program for SUNY and SED? Or, will you tell us what you will be reviewing them for?" Answer
March 24, 2003	"We have a letter from the Office of College and University Evaluation of SED advising us that we have to register separately the programs which we offer using distance learning. What is the SED policy? What are the procedures? Do we have to go through SUNY? (We looked through the FAQs. It doesn't appear you've addressed this.)" Answer
March 10, 2003	"Is there a process for the approval of "undeclared major"? Do you have any advice to offer on its use?" Answer
February 24, 2003	"We have been working with our nearby four-year college on a jointly registered program for over a year. Now we see that other community colleges are submitting proposals for the teacher education transfer 'template' associate degree and they appear to be getting registered. What do you advise at this point? " Answer
February 3, 2003	"We have a letter from your Enrollment Marketing office in which they are trying to clean up the curriculum charts in the SUNY Application Viewbook. We were listed in the Viewbook for several programs that are not really SED approved. Of the five being removed we want to add one and change titles for others. Do you know about this project? Can we get these programs approved in time � by June 1 � to be listed in next year's Viewbook?" Answer
January 13, 2003	"We have two questions about SUNY's new teacher education policy. Where can we find a copy of the policy and what is its relationship to the State regulations on teacher education?" Answer
December 24, 2002	"We are working on a new bachelor’s program in Poultry Science Management [ed.] to top off related associate degrees. We know from previous program development that SED has a rule that there needs to be at least one PhD faculty member in the program. What do we do if there is no PhD in poultry science management in the country?" Answer
November 25, 2002	"I want to inquire if there are any updates regarding the draft program review guide. Thanks in advance for your time and consideration." Answer
November 5, 2002	"As a follow-up to the October 22 column on the Carnegie unit, we have a question. We're familiar with Memorandum to Presidents Vol. 76 No. 8 as well as Vol. 91 No. 2 [Credit Equivalency for Non-Credit Instruction]. Is it the case that all courses must fit into the existing categories, or is there a mechanism or procedure to alter/add to the categories. Our math faculty would like to pursue a 'self-paced instruction' course, which doesn't seem to fit any of the existing categories. Is there a procedure to alter or add to the categories?" Answer
October 22, 2002	Question #1: "In revising our catalog we have discovered that the amount of credit assigned to internships varies across campus. The faculty want to address the disparity and ask if there is a guideline or regulation that applies to community colleges on credits for independent study. What do you suggest?" Answer Question #2: "In a recent accreditation visit, our credit/contact hour situation was a matter for comment and we have been requested to regularize it. We have been told our standard should be the Carnegie unit and we have been referred to a 1976 memo from SUNY regarding credit/contact hours, which does allow taking different disciplines into consideration. Are we bound by the 1976 memo? Are other campuses in the system? Why have we not been told about this earlier?" Answer
October 7, 2002	"Who determines the degree programs a college offers? More precisely, can we offer PhD programs and/or other programs that lead to terminal degrees? I'm on a committee considering new graduate programs and, when checking other university colleges, we find that an MFA is considered a terminal degree. What is the protocol for getting terminal degrees?" Answer
September 23, 2002	"We understand we have to upgrade our certificate in teacher aide to a two-year degree in teaching assistant. We want the program to transfer into teacher education. Are we bound by the teacher education regulations for the content of the program? Any advice on title? Can we submit the teaching assistant program as a revision of the teacher aide certificate?" Answer
September 9, 2002	"Our campus has an accreditation visit scheduled soon by ABET. A number of us recall having a representative from SED at previous visits. Does SUNY or SED require that a representative be invited or is it customary to invite an SED representative? If the answer is yes, what is the procedure for inviting the representative?" Answer
August 19, 2002	"We recently received a registration letter from SED for a program that we cannot now implement in Fall '02 (which begins in late August). Are we obligated to inform SED that we don't intend to admit students this month?" Answer
July 29, 2002	"After reading recent program announcements, I am really confused. (That often is the case before I read my email, but this time I think I know the cause). My understanding was that at the present time there would not be SUNY approval for 'free standing' AA programs in education, and that the only ones that would be considered would be jointly registered programs with a four-year institution, like the ones that a number of campuses are doing with New Paltz. And that the word 'education,' since it was a field that led to licensure, was going to be more or less reserved for degree programs on the four-year teacher ed campuses. Now I see one community college has submitted what appears to be a free standing AA in Liberal Arts Education. Did I miss a meeting, or misunderstand the previous message, which I think was contained in an earlier 'Ask Kate'? Thanks, as always, for your help." Answer
July 16, 2002	"We are about to submit a program leading to a B.A./B.S. The only difference between the two is the language requirement. How do we represent this in the proposal?" Answer
July 2, 2001	"At the program proposal workshop at Genesee Community College you answered a question about cleaning up the names of programs. You said if they were truly cosmetic clean-ups, we could handle them in a specific way. Can we do this by letter listing the current name matched up with the name we prefer? Would that work?" Answer
June 18, 2002	"We have a disagreement on our campus about which certificates need to be registered. You see, some of our certificates are registered and some are not. Are there certificate programs that do not need to be submitted to you and SED for registration? (We don’t even agree on whether or not to ask you this question!)" Answer
June 3, 2002	"Several representatives from our campus attended the recent program proposal workshop at Genesee Community College and returned with the impression that we should not be sending proposals directly to you personally. We’ve been doing this recently, we thought at your request. Please advise us." Answer
May 22, 2002	Assistant Provost Kathryn Van Arnam responds to several questions generated by the May 7 Ask Kate column regarding "teacher education transfer." Answer
May 7, 2002	"We have heard that the University’s embargo on the use of ‘education’ in a program title has been lifted and you are now approving 'teacher education transfer' programs. Please explain the conditions or requirements?" Answer
April 23, 2002	"There’s some confusion about title changes on our campus. After we change the title of a curriculum with you, what is the period of time we can use the old title on diplomas for graduating students who were admitted under the old title? Is there a grace period and how long is it?" Answer
April 9, 2002	"For teacher education re-registrations do we continue to send one copy to your office and one copy to SED? We weren’t ready to commit to the continuation of several areas in 2000 when we filed the other provisional certification programs. We consider these revisions of existing programs for re-registration and not new programs." Answer
March 25, 2002	"We just received a Program Announcement for a certificate program at a four-year college. Can four-year colleges offer certificates? Are there specific guidelines for certificate programs? I’m confused." Answer
March 18, 2002	"We’re very interested in developing joint teacher education programs with neighboring senior colleges, both public and private. It seems that SUNY colleges are choosing NCATE for accreditation and that the private colleges are opting for another accrediting body. Should this be a concern for us?" Answer
March 11, 2002	"What are the guidelines for the revision of an existing program? I am particularly interested in the minimum information my campus needs to provide in order to obtain the necessary approvals." Answer
March 5, 2002	"We’re developing a proposal for a new AA degree program. When the System Provost’s Office reviews the proposed program, do you review for compliance with the SUNY Gen Ed requirements?" Answer
February 19, 2002	"I hope the answer to this question is no. The faculty want to make some minor changes in several teacher education programs that were only recently re-registered. I’m sure you’ll agree the changes are minor. Do we have to file a revision?" Answer
February 11, 2002	"We have a Letter of Intent for a new Master’s program under review in your office. What is the timing of the review of a Letter of Intent? We’re ready to send in the proposal." Answer
February 4, 2002	"It’s our understanding that no Letter of Intent is required for combined or integrated degree programs. Is this correct?" Answer
January 28, 2002	"We would like more information on the combined or integrated bachelor’s/master’s programs discussed last week. Is there a successful model program you’d recommend?" Answer
January 22, 2002	"Having now completed the re-registration of all our teacher certification programs under the new Regulations, we are ready to consider what the Regents report called an "integrated bachelor’s/master’s program." Will you please advise us on the documentation and the process?" Answer
January 14, 2002	"We offer an M.A. What does it take for us to offer the M.F.A.? Is a Master Plan amendment required?" Answer
December 17, 2001	"We are one of the eight multi-campus institutions in SUNY that you mention in the October 29 column. Our question is a little different: we want to offer at one of our branch campuses the same program — criminal justice certificate — that is registered at the main campus. Do we have to do a program announcement and a full program proposal?" Answer
December 11, 2001	"I am interested in learning if it might be possible for students to pursue both the MA and MAT degree in the same field (French) either consecutively or concurrently. How many courses might a student transfer from one degree to the other? Our campus publications say that the second degree must be substantially different from the first, the second must contain a minimum of 24 credits not included in the first degree, and that no more than 9 credits can be applied to the second degree from the first degree. Do these rules come from NY State Ed regulations? If so, can you direct me to them? Many thanks." Answer
December 4, 2001	"Will you help us clear up some confusion? We recently developed and submitted a proposal for a ‘combined degree program.’ (We followed the SUNY guidelines by that name.) When your office approved the program, you called it a "multiple-award" program. When SED registered it, they referred to it as a ‘dual degree’ program! Are these terms synonymous or is there some nuance or distinction we’re missing?" Answer
November 26, 2001	"We have been authorized by your office to develop a graduate program proposal for an interdisciplinary science and technology curriculum. We are told that this may be our ‘first degree program in the general disciplinary area of engineering (as defined by the NYS Education Department).’ Could you point me to a listing of such SED definitions or anything else that would help us understand the distinctions of the disciplinary areas?" Answer
November 19, 2001	"We understand now -- with thanks to you -- that the liberal arts content in a program is defined by State regulations, is a percentage of the minimum number of credit hours in the program, and varies by degree type. (So, e.g., for the B.S., one-half or 60 credit hours is in the liberal arts and sciences.) What we want to know is this: is there somewhere a policy definition of the liberal arts and sciences that we should be using?" Answer
November 13, 2001	I had a question from a department chair whose major (Cultural Studies) is a B.A. degree only. "What are the criteria for offering the major for either B.A. or B.S.? In the past the major was B.A. only and required a second major. Now it doesn't require the second major and is still a B.A. We would like to have students choose the degree, a B.A. or a B.S. Isn’t it true that for a B.A. the credits in the major are limited to 45? What is it for the B.S.? "I know we have to go through local curriculum governance first — and maybe it won't even make it to Albany — but I thought you could shed some light on the criteria." Answer
November 5, 2001	"Here’s something I’ve always wanted to know. If you think it’s of interest to others, I would be pleased to read the answer in Ask Kate: What is the responsibility of System Administration in approving programs and where is it written? Is it different for the community colleges and the statutory colleges?" Answer
October 29, 2001	"What kind of paperwork do I need to submit for this situation? We have deactivated a certificate in General Business (ed.) at the main campus. Now a demand for the program has been identified at our branch campus where we have no such program. Can we reactivate the program at the main campus and transfer it to the branch campus? What kind of proposal do we submit?" Answer
October 22, 2001	"We have a jointly-registered teacher education program with our neighboring community college, as you know. We are making progress on the revisions necessitated by the change in the State Regulations. The joint committee -- between campuses -- agreed we would put this question to you and live with your answer: What is the minimum information we need to submit, for both SUNY and SED, to re-register the program if there has been substantial change in the curriculum and a change in title in both the associate and bachelor’s components?" Answer
October 15, 2001	"Our computer science department is proposing to change the B.A. in computer science to a B.S. in computer science. Based on their research into similar programs, they believe that the current degree requirements would not have to change for the switch. Are there guidelines for the two degrees apart from liberal arts content? Would we do the usual campus review and then send the proposal to your office for approval? Thanks for any information you can give me." Answer
October 9, 2001	"We are getting ready to submit some changes to our Inventory of Registered Programs. We have some questions regarding programs that are not longer offered. Can we delete them from this list? (I know the letter said to notify your office of technical corrections.) Please let me know how to proceed in making these changes. Thanks very much for your help." Answer
October 1, 2001	"When submitting a proposal for a new bachelor’s or transfer associate degree program (AA/AS), do I have to seek separate approval for the program as satisfying the relevant terms of the State University General Education Requirement (SUNY-GER)?" Answer
September 24, 2001	"At my campus we have concentrations that have been in existence for some time now, ones that have been approved on campus. We are uncertain whether or not they have been registered. In the event that they have not been registered, is there a grandfather clause for the approval of such concentrations? And, if a grandfather clause does not exist how much time do we have to register such concentrations?" Answer
September 17, 2001	"I have a faculty member looking for guidelines that would inform him regarding the necessary differences between a Master of Arts degree program and a Master of Science degree program. Are there clear guidelines accessible from SED?" Answer
September 10, 2001	"For well over a decade, our campus has indicated a student’s academic major (i.e., Chemistry, Bachelor of Science) on his or her baccalaureate diploma. What is the SUNY policy on the wording of diplomas?" Answer
September 4, 2001	"What’s the difference between a certificate and diploma? Is there a difference between Certificate and Diploma programs?" Answer
August 27, 2001	"Does System Administration approve programs that have not been approved by campus faculty?" Answer
August 20, 2001	"I just received the updated copy of the SED Inventory of Registered Programs and was thereby reminded that we had never submitted our list of 'corrections.' As you may know, our list contains quite a few programs that have long been dead and been treated by the college as, for all practical purposes, discontinued. Before I proceed, I want to review with you what would be the best approach to take. Should I send a letter explaining that we have reviewed (and assessed, of course) all of our deactivated programs and that we are requesting that the following list of programs be discontinued? If so, to whom should that letter go?" Answer
August 13, 2001	"I know that half the work for a B.S. degree must be in the liberal arts. Where is it written and is it half the total credit hours in the program?" Answer
August 6, 2001	"We are about to submit a Program Announcement for three related programs: a certificate, an A.A.S. and an A.S., all in Leadership (ed.). We are planning to submit the proposal shortly and would like to do so in one document. Will this be a problem in the review of the programs?" Answer
July 30, 2001	"I think you have a site that shows currently proposed program announcements. Can you tell me where it is? I understand that this site is not public, but it seems the information should be easier to find, perhaps with a link from the provost page, or a reference off of the program review page." Answer
July 23, 2001	"Sometime ago we submitted two Program Announcements for electronic publication by System Administration. To date, we have received no comments from any SUNY unit. How will the lack of response to a Program Announcement impact us as we proceed with the Program Proposal?" Answer
July 16, 2001	"The new undergraduate program guidelines, under 'Impact of the New Program,' call for us to list similar programs at SUNY institutions and to include the enrollment. The guidelines refer us to a Web site we can’t access. This information is needed for planning purposes as well as the program development guidelines. Is there an alternative means of acquiring this information?" Answer
July 9, 2001	"Do you know if there is a policy or regulation, SUNY or SED, for course numbering, 200 level versus 300 or 400?" Answer
July 2, 2001	"We routinely submit program revisions. In a recent approval letter (from the Provost to the State Education Department) the program number we used in submitting the revision was changed from a four-digit to a five-digit number. Will you please advise on program numbers in submitting curricular revisions?" Answer
June 25, 2001	"Will you give us a quick reference point to check on the appropriate abbreviation for awards? For example, I often see B.T. but you say B.Tech. Is it an Associate in Applied Science or as Associate of Applied Science?" Answer
June 18, 2001	"Will you tell us the division of labor there at System offices for Program Review? Should I be directing all my program questions to you?" Answer
June 11, 2001	"We want to revise several of our master’s graduate programs -- two are professional licensure programs -- to add an option of seminar coursework as the capstone experience. Anything I need to know? Can these be fast-tracked?" Answer
June 4, 2001	"Whose policy is it and where is it written that campuses cannot advertise programs pending approval? We submitted a couple program proposals last week and want to put them in our catalog." Answer
May 29, 2001	"Some time ago I spoke to you about students seeking second undergraduate degrees. We discussed the fact that policy states that a student cannot matriculate for a second degree in a program that is in the same ‘area’ as his or her first degree. In recent years, we have seen an increasing number of students who want a second degree in a related field. Just now I have a drama grad from last year who wants to matriculate for a second BA in dance. What is current State University policy on this issue?" Answer
May 21, 2001	"We’re rethinking our several computer science and information systems programs. The faculty believes that more than fine-tuning is needed and that perhaps the curricula should morph into another program or programs. However, they are not interested in going through the whole process of a Program Announcement and Program Proposal for "new" programs. The SED form (for revisions) in Appendix T of Handbook for the Submission of Undergraduate Academic Program Proposals doesn’t seem to cover the kind of curricular re-haul we have in mind. We agreed this was a question for Ask Kate." Answer
May 14, 2001	"We want to request an expedited review of a new bachelor’s program we’re submitting. If we cover it with the Expedited Review Request Form are we automatically entitled to the fast track?" Answer
May 7, 2001	"We have several follow-up questions -- or perhaps they are misimpressions -- regarding program deactivation and discontinuance. We thought that deactivation was limited to three years after which you -- System Administration -- took down the program. Is this true? Is there any advantage to the campus, besides tidying records, in discontinuing programs that have been deactivated for three years or longer? Isn’t it to our advantage to mothball deactivated programs indefinitely and retain the authorization?" Answer
April 30, 2001	"We’re interested in revising and reactivating a previously deactivated program, Industrial Technology A.A.S. (ed.). We would like to revise the curriculum, use the same title, and reactivate it as soon as possible. Please advise regarding the form our request should take and on required justifications, etc. Thanks." Answer
April 23, 2001	"The new 2001 Guidelines for the Submission of Undergraduate Academic Proposals - in both the Program Announcement and the Program Proposal -- ask for the instructional location of the curriculum. I know this is tied to policies on off-campus instruction. What are the policies? (We want to start a certificate program at a remote location.)" Answer
April 16, 2001	"I have a question regarding the requirement that any course offered as part of a certificate program be linked to a degree program offered by the College. In the past we have started several programs as certificates only (ed: for example, Surgical Technology), then added the A.A.S. several years later. Given that the courses for the certificates were specific to those programs, no other degree program at the time would accept them as electives towards any degree. Do current regulations preclude program development in this manner, that is, first a stand-alone certificate, then a degree?" Answer
April 9, 2001	"We just received a Program Announcement for a certificate program at a four-year college. Can four-year colleges offer certificates? Are there specific guidelines for certificate programs? I’m confused." Answer
April 2, 2001	"Recently we requested and received from you a list of academic program activity our campus has pending in the Program Review and Planning office. This was very helpful given recent changes in administration on our campus and our renewed commitment to strategic planning. However, the list you provided includes Program Announcements and Program Proposals identified as 'expired.' What does this mean and how will the 'expired' status of the program affect us?" Answer
March 26, 2001	"You said that all changes in teacher education programs are considered major and must be approved by the State University and the State Education Department before implementation. We have a joint teacher education program. Do both colleges have to approve the changes?" Answer
March 19, 2001	"What are the guidelines for the revision of an existing program? I am particularly interested in the minimum information my campus needs to provide in order to obtain the necessary approvals." Answer
March 12, 2001	"This one is simple, but I need to hear it from the expert. What is the percentage change in a curriculum that would require a review from your office, and how is it computed? Is it figured on the proposed number of courses vis-�-vis the current number of courses? (Somewhere, we’ve picked up the number of 25% as being equivalent to a major change.) Can you clarify this for me? Thanks." Answer
March 5, 2001	"We recently received a January 31, 2001 memorandum addressed to Chief Academic Officers from the Deputy Commissioner of the State Education Department’s Office of Quality Assurance, enclosing a copy of SED’s revised Program Registration Procedures. Use of the SED forms -- according to the document -- will allow "efficient, timely, and consistent review and action on proposals" by SED. How does this relate to the new SUNY process and the 2001 Guidelines? Which guidelines do we use?" Answer
February 26, 2001	"Last week you convinced me of the need to suggest a HEGIS code number for a proposed program. How do I go about finding an appropriate HEGIS descriptor for a curriculum? Where can I find a list of the code numbers?" Answer
February 20, 2001	"In submitting a Program Announcement or Program Proposal, is it necessary for us to fill in the proposed HEGIS code number? Isn’t this something you can do?" Answer
February 12, 2001	"Kate, in our discussions about title changes and program revisions, you often mention the need to call the program by its registered title and to use the SED program code number. How do I know the registered title and number? (The last SED Inventory of Registered Programs your office sent was December 1999.)" Answer
February 5, 2001	"We're ready to submit the Program Proposal. The Program Announcement is almost a year old. Do we have to use the new guidelines?" Answer

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'Ask Kate' Program Development Frequently Asked Questions

'Ask Kate'
Program Development Frequently Asked Questions