Staff Associate (SL4)

This title is in the unclassified service and in the SUNY Professional Services Negotiating Unit.

As a family, the Staff Support positions provide a broad range of professional administrative support to program managers, business office managers, department heads or administrative officers within the University. Distinctions between classes within the group are based primarily upon the complexity of the support provided. The difficulty of the work, degree of supervision received, autonomy in making program related decisions, and educational and experiential prerequisites are all valid criteria in classifying a position within the series. Classification actions on these positions are not mutually exclusive, and a large and complex department or division may have several individuals working in one or more of these titles.

As a class, may be distinguished from Senior Staff Assistant and Staff Assistant by the degree of complexity and autonomy found in assignments. At this level, individuals are typically assigned full responsibility for a major program area within a department or administrative office or may serve as second-in-charge to the Director. Incumbents are indirectly supervised, receiving their direction via stated goals from the department or unit head. They are then responsible for meeting such goals or commitments. Supervision is normally exercised over clerical and professional support staff.

Typical duties may include: development of capital and operating budget requests for the department or administrative area; coordination of all fiscal operations for a department or division; preparation of financial reports; implementing new accounting systems or upgrading current systems; development and maintenance of management information or other computer applications; development of internal fiscal guidelines and procedures; providing liaison with other departments at a high level; participate in writing grant proposals; developing appropriate applications of technological advancements to support systems; developing position descriptions, performance programs for department employees; provide departmental contact with regulatory agencies; represent department head at meetings in his/her absence; prepare detailed written correspondence; supervise and coordinate a department's or division's grant initiative, including identification of funding sources, monitoring grant fund expenditures and compliance with grant requirements; and advise the department head on matters pertaining to minority recruitment and retention.

Preferred Qualifications:

A Bachelor's Degree and three (3) to five (5) years of significant administrative experience. Graduate education is commonly required as applicable.

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