Staff Assistant (SL2)

This title is in the unclassified service and in the SUNY Professional Services Negotiating Unit.

As a family, the Staff Support positions provide a broad range of professional administrative support to program managers, business office managers, department heads or administrative officers within the University. Distinctions between classes within the group are based primarily upon the complexity of the support provided. The difficulty of the work, degree of supervision received, autonomy in making program related decisions, and educational and experiential prerequisites are all valid criteria in classifying a position within the series. Classification actions on these positions are not mutually exclusive, and a large and complex department or division may have several individuals working in one or more of these titles.

This is the first level of professional support positions. Incumbents are often assigned the task of coordinating the personnel and business aspects of an office or department. Frequently, both functional and administrative supervision is exercised over a small clerical support staff. General supervision is received from a dean, director, department chair or senior administrator, and most work is verified. Typical responsibilities may include: Planning, scheduling and assigning work to support staff; assisting in the planning and preparation of a department's or division's budget request; performing routine monthly reconciliation and analysis for internal and external purposes; assisting in the preparation and submission of grant applications; providing liaison between the Director/Department Chair and the professional staff of institution with respect to administrative matters; gathering research and statistical data as requested; supervising Graduate Assistants, Teaching Assistants, Student Interns; maintaining office budget; monitoring faculty and professional appointments with respect to operative dates for contract renewal, permanent appointment; and prioritizing mail.

Preferred Qualifications:

A Bachelor's Degree and two years of responsible work experience. Specialized experience (e.g., familiarity with computer software packages) will be required as necessary.

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