Disabilities Task Force

Appendices - Guidelines

This may be particularly so when the property consists of technology items provided for a specific student's use and the student has used it for a long time. School officials should reasonably consider such things as the age and condition of surplus items in attempting to assess their value. School officials should be able to show how the value of an item has been determined. As long as the school district or BOCES receives reasonable value for transferring its surplus property, the transfer may be made to anyone; i.e., another school district, BOCES, postsecondary institution, human service agency, employer, or private individual. There is no need to pursue bidding requirements for the disposition to occur.

Accountability Issues: Decision-making in this area is clearly the legal responsibility of the appropriate school officials. When an audit is conducted, auditors from the Office of the State Comptroller will look to see available documentation which demonstrates that the school officials considered the relevant factors of whether the property in question was deemed not usable by the district, e.g., whether it is surplus, and whether a proper attempt was made to place and obtain a reasonable or fair monetary value on the property when it was transferred. Where the circumstances make it difficult to establish that value, the school district or BOCES attempts to obtain help will be considered. That is, when a district or BOCES finds it cannot easily establish the value of an item or items, its request for advice and the advice received from a source such as another district which may have had similar experience, may well be regarded as a sufficient demonstration of a proper effort to set the value of the property.

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