ARTICLE - I - NAME
THE NEW YORK STATE COMMUNITY COLLEGE BUSINESS OFFICERS ASSOCIATION
ARTICLE - II - PURPOSE
Section 1. Interinstitutional Cooperation
To develop and foster sound relationships between member institutions. To serve as a resource to it's members in accomplishing their educational mission through the exchange of information and direction to develop sound educational business administration practices. To encourage commonality in developing professional ideas and professional standards between and among member institutions.
Section 2. Professional Growth
To encourage professional growth and development of all members through participation in conferences, seminars and workshops.
Section 3. Improved Practices
To promote and support innovative efforts to improve techniques and methods in all areas of college administration.
Section 4. Interorganizational Cooperation
To cooperate with and support other governmental agencies and associations in achieving goals and objectives which are consistent with offering a quality educational experience.
ARTICLE - III - MEMBERSHIP
Section 1. Classes
A. Active Member: Active membership shall be available to individuals who meet the following criteria;
1. They are on the staff of a member institution in the New York State System of Community Colleges.
2. They have a responsibility for, or are actively engaged in their institution's financial administrative activities.
An active member is entitled to vote with the following exception. A member institution shall be represented by one voting active member.
B. Associate Member: Associate membership shall be available to individuals who meet either of the following criteria:
1. They are employed by a member institution, in the New York State System of Community Colleges, in a capacity other than a financial administrative position.
2. They are directly serving institutions of high education.
3. Others, as approved by the Executive Committee, who have an interest in the purposes of the Association. Such membership must be approved by the Executive Committee before it shall become eff ective. Associate members shall have the privileges of active members, but may not vote on matters brought before the membership of the Association, and shall not be eligible for elective offices. Associate members are eligible for committee assignments. The Executive Committee shall review the list of associate memberships annually. An individual may retain their associate membership only as long as they remain in a capacity which meets the criteria for eligibility as established in this section.
C. Honorary Member: This membership shall be available to individuals who meet the following criteria:
1. They were previously active in the employ of an eligible member institution, organization, or agency, and
2. have been an active or associate member for at least three continuous years immediately preceding their separation, and
3. have a discernible non-commercial interest in the purpose and programs of the Association.
An honorary member shall have the same privileges as an associate member. Honorary members shall be approved by the Executive Committee.
Section 2. Membership Year: The membership year shall be from September 1 through August 31.
Section 3. Member Institution: Any institution in the New York State System of Community Colleges may become an institution member.
Section 4. Membership Dues:
A. The purpose of this Association shall be financed by dues solicited from member institutions and associate members. The amount of the dues shall be determined by the Executive Committee and assessed annually at the Annual Meeting.
B. Dues for the membership year are payable on September 1, but not later than the first day of the Fall Workshop.
ARTICLE IV. - EXECUTIVE OFFICERS
Section 1. Officers
The Officers of this Association shall be a President, First Vice President, Second Vice President, Secretary, and Treasurer who shall be elected at the close of each Annual Meeting for a term of one year or until their successors are elected. The President shall be limited to two successive terms. The officers shall be active members of thi Association.
Section 2. President
The President shall represent the Association and shall conduct the business of the Association in accordance with the By-Laws and shall act as chair of the Executive Committee. The President shall serve as an ex-officio member of all standing and ad-hoc committees. The President shall preside at all business sessions and shall appoint all standing committee chairs (except) as specified elsewhere) and perform such duties, f rom time to time as prescribed by the Executive Committee. The President may appoint a Coordinator of Communication who shall perform such duties as requested by the resident.
Section 3. First Vice President
In the absence or in the case of incapacity of the President or in the event of a vacancy in the office of President, the First Vice President shall perform the duties of the President. The First Vice President shall coordinate conference and workshop arrangements as prescr ibed by the Executive Committee. The First Vice President shall perform such other duties as may be assigned by the President.
Section 4. Second Vice President
In the absence or in case of incapacity of the First Vice President or in the event of a vacancy in the office of the First Vice President, the Second Vice President shall perform the duties of the First Vice President. The Second Vice President shall coordinate the activities of all standing committees. The Second Vice President shall be responsible for the evaluation of all conferences and perform such other duties as may be assigned by the President.
Section 5. Secretary
The Secretary shall record the proceedings of the Association and of the Executive Committee. The Secretary shall prepare the proceedings of any assembly of the Association and distribute copies to the Executive Committee and the Association members upon request. The Secretary shall be responsible for the member roster.
Section 6. Treasurer
Treasurer shall be responsible for the collection of annual, institutional membership dues, registration fees and payment of approved charges against the Association. The Treasurer shall submit a financial report at each regular meeting of the Association.
Section 7. Vacancies
Any vacancy occurring in an elective office, other than President and Vice President, shall be filled for the unexpired term of such office by a majority vote of the remaining members of the Executive Committee.
ARTICLE V. - THE EXECUTIVE COMMITTEE
The Executive Committee shall be composed of the president, Vice Presidents, Secretary, Treasurer, chairs of standing committee, and coordinator of communication. The Executive Committee shall be responsible for conducting the business of the Association between meetings. The Executive Committee shall fill all vacancies that occur during the year. The Executive Committee shall present to the Annual Meeting, and other meetings as requested, a report of activities.
ARTICLE VI. - MEETINGS OF THE ASSOCIATION
Section 1. Semiannual Meetings
The Association shall meet semiannual at a time and place designated by the by the Executive Committee. Sixty days notice shall be given in advance of such meeting dates by the conference coordinator. The place of meetings maybe any place within the State of New York. A majority of members present and voting at a properly called meeting shall be sufficient to carry any matters before the Association. The Spring conference shall be designated as the Annual Meeting. The election of the officers for the ensuing year shall take place at this meeting.
Section 2. Special Meetings
Special meetings of the Association may be called by the President or at the request of three officers who may establish a place and time of such meetings. Notice of special meetings shall be given at least ten working days in advance.
Section 3. Regional Meeting
Regional meetings of the Association shall be held at times and places as are determined reasonable by such regional groups.
Section 4. Registration Fees
Each attendee at semiannual meetings shall be assessed a registration fee established by the Executive Committee.
ARTICLE VII. - STANDING COMMITTEES
Section 1. Nominating Committee
The Nominating Committee of the Association shall consist of the past presidents. All members of the Nominating Committee must be active members. The most recent past President shall chair the committee and slate of officers shall be presented at the Spring Conference.
Section 2. Facilities Committee
The Facilities Committee shall serve as the Association's resource for the review of matters relating to facilities financing, operations and planning. The Committee shall serve as the Association's principal contact with appropriate agencies and offices in evaluating and reviewing matters of facility policy and procedure.
Section 3. Planning and Finance Committee
The Finance Planning Committee serves as the Association's resource for the review of all financial matters (internal and external) affecting member institutions. External matters may include but not be limited to State and Local revenue formulas and sources, demographic trends, competition for students, governmental mandates, processes and procedures. Internal matters may include all operating considerations and related cost analysis. The Committee may, when requested, assist the Association and constituent groups in developing funding recommendations in support of New York State Community Colleges.
Section 4. Audit and Legal Concerns Committee
The Audit and Legal Concerns Committee will serve as the Association's resource to assist the members in the interpretation of auditing and legal issues and serve as the Association's contact with the SUNY offices for input and discussion of instructions, rules and regulations concerning audit and legal matters.
Section 5. Student Finance Committee
The Student Finance Committee will maintain contact with the financial aid community and the State University of New York Financial Aid Office. The committee will serve as a resource and inform the membership on current financial aid regulations, reporting requirements and other items of a student finance nature.
Section 6. Technology Issues Committee
The Technology Issues Committee will serve as the Association's resource to review, evaluate and present matters relating to various aspects of technology regarding the community colleges and State University (SUP) administration. This committee will also serve as the Association's primary contact with appropriate offices and agencies, including SUNY's chief information offices and agencies, including SUNY's chief information officer and the Office of Advanced Learning and Information Services (ALIS).
ARTICLE VIII. - NOMINATIONS AND ELECTIONS
The Nominating Committee shall propose a slate of officers to be voted upon at the annual meeting. Prior to the voting on the slate proposed by the Nominating Committee, an opportunity shall be given by the President for the nominations for any office from the floor. Elections shall be by voice vote except that if there should be a nomination from the floor, a ballot election shall be held.
ARTICLE IX. - VOTING
For the purpose of voting, including the Annual Election, each member institution shall be entitled to one vote.
ARTICLE X. - AMENDMENTS
These By-Laws may be amended at any regular or special meeting properly called, by a two-thirds vote of the member institutions present provided thirty days notice of any amendment shall have been sent to each member or by the affirmative vote of two-thirds of the institutions conducted by a mail ballot. Tabulation of the votes shall be made by the Secretary and reported to member institutions thirty days after the notice of ballot.
ARTICLE XI. - DISSOLUTION OR FINAL LIQUIDATION
Upon dissolution or final liquidation, the Association shall, after paying or making provisions for payment for all lawful debts and liabilities of the Association, distribute all of the assets of the Association to one or more of the following categories of recipients as the Executive Committee shall determine.
1. A non-profit corporation or organization which may have been created to succeed the Association;
2. A non-profit corporation ororganization having similar aims and objectives as the Association and which may be selected, by the Executive Committee, as an appropriate recipient of such assets.