The State University of New York (SUNY) requires every campus to develop and maintain
an Emergency Response Plan (ERP) that meets or exceeds the requirements set forth
in this document. In the event of an emergency, the top priorities
of the State University of New York are to (1) Protect life; (2) Protect critical
facilities; and (3) Restore campus operations.
Each State-Operated SUNY SUNY campus must have an “All-Hazards” Emergency
Response Plan that outlines how the campus intends to prepare for, prevent, respond
to and recover from emergencies that occur on campus or affect the campus. It
is the responsibility of each campus to develop and implement a plan that addresses
the specific needs of that campus and that also includes the following:
Each ERP must include a signed and dated statement from the Campus President endorsing
the plan and supporting its implementation.
Each ERP must use the National Incident Management System (NIMS) for preparing for,
preventing, responding to, and recovering from incidents.
Individual units on each campus must develop emergency plans and identify the individuals
(by name or by position) responsible for maintaining and evaluating the sufficiency
of these unit plans. Campuses should determine the individual units, as appropriate
to their risks and needs.
The ERP must delineate the procedures for reporting all emergencies to campus officials.
The ERP must include a hazard analysis for the entire campus. A hazard analysis
involves examining the likely hazards that could affect the campus. This analysis
shall form the basis for the entire emergency planning process.
The ERP must identify the individual (by name or position) responsible for updating
and maintaining the ERP. This individual is responsible for ensuring that the
ERP is reviewed no less than once every academic year for accuracy, and ensuring that
it is available in both hard copy and electronic format. At the time of this
review, the individual must indicate what significant changes, if any, have been made
to the ERP, sign and date the ERP, and provide it to the Office of University Police
at System Administration, even if there are no changes to the ERP. A record
of significant changes should be recorded in a separate section of the plan.
The ERP must identify the formal method the campus will use to evaluate the ERP
for compliance with the National Incident Management System (NIMS).
The ERP must identify the members (by name or position) of a standing Emergency
Response Planning Team with responsibility for the coordination of all emergency planning,
including but not limited to: resource management, personnel qualification, and equipment
The ERP must describe the procedures for creating and operating an Incident Command
Post (ICP) in the event of an emergency.
The ERP must identify the members of the Command and General Staff of the ICP.
Contact information for all members must be included in the ERP.
The ERP must describe the procedure for the establishment of a Campus Emergency
Operation Center (CEOC) in the event of an emergency. Primary and backup locations
must be identified.
The ERP must include specific protocols for violent critical incidents. Such
incidents may include, but are not limited to incidents of: an active shooter, sexual
assault, homicide, suicide, and so on. Protocols must include procedures for
timely response, decision making and communication with the campus and local emergency
The ERP must include a description of the communication systems employed by the
campus, as well as those of mutual aid agencies.
TH ERP must provide detailed information regarding the means of communicating the
existence of an emergency to the campus. Every campus must employ at least one
means of emergency communication in each of the following categories:
Active broadcast (e.g. outdoor siren/speakers, audio/visual devices, and so on);
Passive broadcast (for example: email, electronic message boards, TV crawl message,
and so on);
Individual broadcast (for example: cell phone text messaging).
All agreements, formal or informal, that exist between the campus and non-university
entities regarding the use of resources during an emergency must be included in the
The ERP must include the campus’ pandemic flu plan.
As part of compliance with the NIMS, each plan must include the following incident
Incident termination/demobilization of large, complex incidents: The ERP must provide
for the orderly, safe, and cost-effective movement of personnel when they are no longer
required at the incident;
Business resumption: The ERP must include a detailed Continuity of Operations Plan
(COOP) for essential operations. The COOP must provide a process of the campus’
return to normal business and academic operations;
Cost recovery: The ERP must include procedures for the documentation and reimbursement
of all costs related to the incident.
Post incident analysis: The ERP must include procedures that detail how the campus
will analyze the incident and improve procedures/operations for future events.
After action reporting: The ERP must require that a formal written report be completed
following all significant events. This report, which is based on the post-incident
analysis, must provide ‘action items’ for improvement of policies, procedures
All appropriate campus senior staff, managers and emergency responders must receive
training in the Incident Command System (ICS) and NIMS that corresponds with their
identified roles and responsibilities in an emergency. A record of this training
will be maintained by the campus.
Emergency response drills and exercises using the concepts of NIMS should be conducted
annually to enhance the coordination, training, and response capabilities of campus
personnel internally, as well as with local emergency response agencies.
All drills and exercises must include the following elements:
Clearly stated goals and objectives for the drill / exercise;
Formation/Establishment of ICS structure, including sections such as operations,
planning, logistics and finance;
Communication and decision-making processes necessary to respond in an effective
and timely manner to an emergency.
Drills/exercises may be implemented in any of the following ways:
Tabletop: A facilitator guides discussion. The purpose
is for the group to learn how to solve problems together. There are no simulations
and no attempts to arrange elaborate facilities or communications.
Functional: An exercise that simulates an emergency in
the most realistic manner possible, short of moving personnel and equipment to an
actual site. Its goal is to test or evaluate the capability of one or more functions
in the context of an emergency event.
Full scale exercise: An exercise that is as close to the
‘real thing’ as possible. It is a lengthy exercise which takes place
on location, using the equipment and personnel that would be called upon in a real
event. Campuses must conduct a full scale drill as soon as practicable, as determined
by the campus president or his/her designee.
A copy of the Campus Emergency Response Plan must be kept both on and off-site
and at the Office of University Police at System Administration.
The plan will be treated as sensitive and distribution restricted where appropriate.
Campus Emergency Operation Center (CEOC)
This is the site designated to serve as the response and strategy center throughout
the incident and recovery period. High level coordination among agencies and
jurisdictions takes place at the CEOC. Information and resources to support
incident management and policy issues are considered in the CEOC.
Incident Command Post (ICP)
This is the on-site operation center at which the primary command functions are executed.
The Incident Commander (IC) is in charge of the ICP. The ICP is generally located
in close proximity to the incident.
Incident Command System (ICS)
The Incident Command System is a management system that sets forth standardized procedures
for managing personnel, communications, facilities, and resources.
National Incident Management System (NIMS)
The NIMS is a comprehensive, national approach to incident management used at all
jurisdictional levels and across all response disciplines.
There are no forms relevant to this procedure.
SUNY Procedure - Emergency Notification Protocol Requirements
SUNY Policy - Campus Security Policy and Campus Crime Statistics Reporting (Clery Act - also known
as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics
SUNY Policy - Rules for the Maintenance of Public Order
SUNY Website, Emergency
Information, part of the SUNY System Administration Capital
SUNY Website, Emergency
Preparedness Resources, part of the SUNY System Administration Capital
SUNY Website, SUNY Health Alerts.
National Security and Homeland Security Presidential Directive 5
Order #26.1 issued by Governor Pataki, continued by Executive Order #5, issued
by Governor Spitzer, which was continued by Executive Order 7.9 issued by Governor
Paterson, and most recently, continued by NYS Executive Order #8.2 issued by Governor
There is no history relevant to this procedure.
There are no appendices relevant to this procedure.