June 22, 2004
This policy item applies to:
The University Board of Trustees has created a number of University-wide organizations which participate in the government of the University. The student assembly is the structure created by the University Board of Trustees within which the students participate in University-wide governance.
A forum for consultation and the exchange of information between University students, the chancellor, and the University Board of Trustees on matters of a University-wide nature which affect student concerns;
A procedure for electing the student member of the University Board of Trustees; and
B. Member institutions
Each campus of the University shall be a member institution according to the following: the graduate division at each of the doctoral degree granting institutions; the undergraduate division at each of the doctoral degree granting institutions; each of the other state-operated campuses; each community college; New York State College of Ceramics at Alfred University and one from the four statutory colleges at Cornell University.
A representative from a member institution or organized student group must be a student enrolled for credit, included in a campus FTE base and meets the campus' requirements to stand for election and continues to be eligible to serve on the campus student government organization.
F. Representatives to act in person
C. Election of officers
Officers shall be elected by the members of the student assembly at its annual business meeting. To stand for election and serve as an officer an individual must be eligible to serve as a representative, be enrolled at a University campus and be nominated by a representative.
D. Terms of office
Officers shall hold office for one year or until their successors are installed. This one-year term shall be from June 1st of the election year to May 31st of the following year. Officers may serve no more than two terms per each office contingent upon the person's continued eligibility to serve as a member of the student assembly.
E. Officer vacancies
Vacancies shall occur in the position of student assembly officer upon the death, recall by the student assembly, resignation, incapacity as determined by the student assembly, loss of member status, loss of eligibility to serve as a representative or loss of student status by the incumbent. Officer vacancies may be filled for the remaining portion of the unexpired term of office through an election at the next meeting of the student assembly or according to alternate bylaw procedures.
The student assembly shall meet at least once each semester with the dates and places to be determined by the student assembly. The annual business meeting must be held during the month of April. Special meetings may be called by the executive committee by the request of one quarter of the student assembly representatives, one quarter of the member institutions or the chancellor; the date and place of a special meeting shall be determined by the executive committee and the meeting must be held no later than 30 days following the request to hold such a meeting.
The agenda for each regularly scheduled or special meeting of the student assembly will be established according to procedures outlined in the bylaws. All meetings of the student assembly shall include the opportunity for the chancellor or designee to address the membership.
Notice of all regularly scheduled or special student assembly meetings will be sent to all representatives, campus presidents, the chancellor and other University offices as may be designated by the chancellor. The notice must be sent at least 30 days in advance for regularly scheduled meetings and seven days in advance for special meetings and must include the time, date and place of the meeting, an agenda of scheduled business and other items as may be required by the student assembly bylaws.
A quorum for the transaction of business at any meeting of the full student assembly shall consist of 40 percent of the duly elected or appointed and voting representatives of that body with at least 40 percent of the community colleges and 40 percent of all other member institutions in attendance. The quorum for the transaction of business at any meeting of the executive committee or other duly constituted committee of the student assembly shall consist of a majority of the duly elected or appointed and voting members of such committee.
Procedures at the meetings of the student assembly, the executive committee or other duly constituted committees shall be governed by Robert's Rules of Order except as otherwise provided by this part or the bylaws.
The student assembly shall adopt and may amend or repeal such bylaws as it deems advisable, consistent with this part, governing its activities and procedures.
The adoption, amendment or repeal of such bylaws must receive a two-thirds vote of the student assembly membership.
The University Board of Trustees shall approve all amendments to this part. Amendments may be proposed by a member of the University Board of Trustees, the student assembly, the chancellor or a board-designated committee. The student assembly may propose amendments to the University Board of Trustees by a majority vote of student assembly members present at a student assembly meeting. The president shall convey the text of any proposed amendment(s) in writing to each member at least 14 days prior to its consideration by the student assembly. Amendments proposed by the student assembly shall be submitted by the chancellor to the University Board of Trustees with recommendations. Unless otherwise provided all amendments will become effective upon approval by the University Board of Trustees.
There are no definitions relevant to this policy.
There are no procedures relevant to this policy.
There are no forms relevant to this policy.
The following link to FindLaw's New York State Laws is provided for users' convenience; it is not the official site for the State of
(Powers and duties of trustees – administrative and fiscal functions).
In case of questions, readers are advised to refer to the New York State Legislature site for the menu of New York State Consolidated.
State University of New York Board of Trustees Resolution 04-98 adopted June 22, 2004.
On April 25, 1973, the State University of New York Board of Trustees passed Resolution 73-117 establishing the student assembly. In response to what was perceived to be structural problems with the student assembly as it existed essentially under the initial resolution, the University Board of Trustees charged its student life committee by Resolutions 90-105 dated May 22, 1990 and 91-74 dated April 25, 1991, with reviewing the structure and organization of the Student Assembly in order to enhance its effectiveness.
After extensive consultation with students, system administration staff, campus officers and the work of an ad hoc committee on student assembly under Trustee Chu, the student life committee under Trustee Lasher Duken, proposed a new model for the student assembly described in a nine-point resolution to the Board. These recommendations were accepted and the chancellor was empowered to implement the necessary steps to effect the changes.
On February 27, 1992, the student life committee made its final formal recommendations on the student assembly reorganization including resolutions to change the Code of Rules and Regulations, Part 341 which governs the assembly body. On February 27, 1992, the University Board of Trustees formally voted on Resolution 92-48 to repeal the existing Part 341 of 8 NYCRR and adopt a structure for the student assembly described in a new version of Part 341, which was essentially proposed by the student life committee. This part, and as it was subsequently amended over the years, is found as Article XVII of the Policies of the Board of Trustees.
Subsequent to that adoption, Part 341 was amended by University Board of Trustees Resolution 94-2 on January 27, 1994 to require: student representatives from statutory colleges to be students of that college; the president of the assembly to take responsibility for transitions between assemblies; created separate treasurer and secretary positions; changed term dates; restricted terms of office to two terms in any one office and changed quorum rules. Part 341 was again amended by Resolution 2004-31 on February 12, 2004. These amendments resulted in minor changes in the composition of the executive committee of the assembly. These changes were made to enhance its effectiveness and the communication between the committee and the constituent groups.
On June 15, 2011, the University Board of Trustees passed a resolution authorizing final adoption of amendments to Sections 341.4 and 341.18 of 8 NYCRR to allow broader graduate student representation and the ability to vote to additional graduate student governments. This amendment also updated the terminology used to identify campus sectors by referring to Doctoral Degree Granting Institutions rather than University Centers. In this way, separate graduate student representation will be provided for the following additional campuses: Upstate, Downstate, Optometry, and Environmental Science and Forestry. Graduate students at other campuses are encouraged to participate through the existing recognized student governance organizations.
There are no appendices relevant to this policy.