FY10 Defense Appropriations Request Instructions Office of Senator Charles E. Schumer These are the instructions to help navigate the Defense appropriations process in our office. Of course, if you have any questions at all, please do not hesitate to contact Sarah Bermingham at (202) 224-6542 or sarah_bermingham@schumer.senate.gov. About the process - * Request forms will be due on Friday, February 27, 2009. * Be sure to use the DOD form for your defense requests. Our office uses two different forms, one for requests in the Defense Appropriations bill, and one for all other bills, including DHS and VA/MilCon. If you want a copy of the non- Defense form, please email appropriations@schumer.senate.gov. * We ask that every requesting institution has a meeting with our DC staff to discuss its project(s). If you cannot make it to DC, we understand and will set up a conference call. The meeting must happen on or before February 27th. * It is absolutely critical that you contact the Senator's Regional Director in your region as soon as you know that you intend to submit a defense request. This is the most important and most frequently overlooked step! There is an appendix to this instruction sheet that lists the regional directors by county. * Email the completed form to sarah_bermingham@schumer.senate.gov. * You should receive an email no later than Monday, March 2, confirming that we have received your request. If you do not receive this email, please contact Sarah immediately to ensure that she has your request. * If your project is authorized or appropriated, our office will contact you. About completing the form: * Project information - o The project description is the most important part of the whole form. Please include no more than two paragraphs that describe the project and its benefits to the military, the country, and New York. Your description should be for a non-technical audience - technical questions will be covered in the staff meeting. o If you have a DOD program manager, great. If not, don't worry. * FY10 request information - the table is new and designed to avoid some of the confusion of years past. If you aren't sure what account to use, or what line, budget activity, or PE fits your project, refer to the President's Budget. The FY09 budget is available at http://www.defenselink.mil/comptroller/defbudget/fy2009/index.html and that site should have a link to the FY10 budget as soon as it's available. o There are three lines for you to complete in case you are requesting funding in more than one line of the budget for the same project. For example, if you are requesting funding for joint Army-Marines procurement, please list the Army procurement ask on one line and the Marines procurement on the next. If you are only requesting funding in a single line, please leave the other rows of the table blank. o Select one account on each line from one of the four drop-down menus. There is an appendix to these instructions that shows what accounts the acronyms represent. Please only use one of the drop-down menus per row in the table. (Word will not allow more than 25 accounts per drop-down menu. Apologies for the inconvenience.) o If your request is to protect the President's Budget, please indicate that and also give the funding level in the PB. * Past funding history - this section refers to what was in the final conference report. It only considers congressionally-direct funding; if your project has received DOD funding in the past through SBIR or another grant program, please do not include that funding. Thanks so much for your interest, and we all look forward to working with you! Here is the contact information for the Senator's regional directors: Teri Coaxum, New York City: teri_coaxum@schumer.senate.gov (212) 486-4430 Joe Hamm, Rochester Region: joe_hamm@schumer.senate.gov (585) 263-5866 Jill Harvey, Syracuse Region: jill_harvey@schumer.senate.gov (315) 423-5471 Steve Mann, Albany Region: steve_mann@schumer.senate.gov (518) 431-4070 Mike Morey, Hudson Valley: mike_morey@schumer.senate.gov (914) 734-1532 Gerry Petrella, Long Island: gerry_petrella@schumer.senate.gov (631) 753-0978 Amanda Spellicy, Southern Tier: amanda_spellicy@schumer.senate.gov (607) 772-6792 Lynn Williams, Buffalo: lynn_williams@schumer.senate.gov (716) 846-4111 Sarah Bermingham, Washington: sarah_bermingham@shumer.senate.gov (202) 224-6542 MAJ Sam Glover, Jr., Washington: samuel_glover@schumer.senate.gov (202) 224-6542 Our office organizes its regions by county: County Regional Office Albany Albany Allegany Southern Tier Bronx New York City Broome Southern Tier Cattaraugus Buffalo Cayuga Syracuse Chautauqua Buffalo Chemung Southern Tier Chenango Southern Tier Clinton Albany Columbia Albany Cortland Syracuse Delaware Southern Tier Dutchess Hudson Valley Erie Buffalo Essex Albany Franklin Albany Fulton Albany Genesee Rochester Greene Albany Hamilton Albany Herkimer Syracuse Jefferson Syracuse Kings New York City Lewis Syracuse Livingston Rochester Madison Syracuse Monroe Rochester Montgomery Albany Nassau Long Island New York New York City Niagara Buffalo County Regional Office Oneida Syracuse Onondaga Syracuse Ontario Rochester Orange Hudson Valley Orleans Rochester Oswego Syracuse Otsego Southern Tier Putnam Hudson Valley Queens New York City Rensselaer Albany Richmond New York City Rockland Hudson Valley Saratoga Albany Schenectady Albany Schoharie Albany Schuyler Southern Tier Seneca Rochester St. Lawrence Syracuse Steuben Southern Tier Suffolk Long Island Sullivan Hudson Valley Tioga Southern Tier Tompkins Southern Tier Ulster Hudson Valley Warren Albany Washington Albany Wayne Rochester Westchester Hudson Valley Wyoming Rochester Yates Rochester 1