Purchasing Guidelines

Purchasing Department Services

• Act as a resource center for goods and services to be acquired by all departments of System Administration and University-wide programs.



• Perform NYS contract purchases and open market purchasing with vendor quote solicitation as necessary.



• Execute formal bidding when required.



• Review contracts and agreements to determine proper incorporation of standards, usual and required language, clauses, exhibits and appendices to ensure adequate protection to the institution, and determine whether external technical or legal review is advisable.



• Coordinate documentation flow, preparation and pre-audit to ensure full compliance with NYS statutes and regulations.



• Administer the Procurement Card program.



• Administration of the Business Travel Account (BTA) program.



• Ensure successful interface with Accounts Payable, Accounting, Budgeting and all System Administration offices, placing emphasis on budgetary control, accuracy and timeliness.