Request for Travel Approval 

      This form may be used internally to obtain departmental approval for air travel and/or 
out-of-state travel.

Brief Executive Summary: Provide a 2-3 line overview of the travel, i.e., who, what (event), 
when (dates), where (city), how (fly/drive), why (brief justification of why it is essential 
travel), how much (total cost) and source of funds (u-wide, SysAdm, RF Indirect).

Details:
Name:
Unit:
Event/Activity:
Date(s):
Destination (City/State):
Fly, Drive or Train? 
Total Cost:
Funding Source: (U-wide, SysAdm, RF Indirect, non-state sponsor):
Justification - why is this travel essential?

Breakdown and Comparison of Costs:
   (if air travel is requested, please provide a cost comparison)
						Drive/Train		Air
						Option			Option
Transportation:
    (Air ticket, train ticket, mileage)
Tolls, Parking:
Taxis, Subways, Buses:
Lodging:
    (is lodging rate over-the max? Yes/No):
    (If yes, see Note 2 below)
Meals:
Registration Fee:
Other Information (see notes below):


NOTES:
(1) If air travel is requested to a destination that can be reasonably driven to:
*	compare the cost of the air travel option with the driving option
*	indicate why air travel is requested

(2) Prior approval for over-the max lodging rates is required, and will be approved only in 
extenuating circumstances.  If you are requesting over-the-max lodging, please forward a 
completed Over-the-Max Lodging Request Form available at: 
http://www.suny.edu/FinanceandBusiness/TravelGuideline/PDF/OTMReq.pdf

You can confirm government lodging and meal rates at:
http://www.policyworks.gov/org/main/mt/homepage/mtt/perdiem/travel.shtml

3) If a person will be flying from an airport other than the one located in the city of his/her 
official work location, explain why and indicate whether flying from that airport is more or 
less expensive than flying from the airport in his/her official work location.


__________________________________________		 
Supervisor's Approval