Travel Guidelines & Policy
Supervisor's Responsibility
- Know State travel rules and regulations
- Know System Administration's specific travel policies and procedures
- Know your staff's official stations and its effect on their travel reimbursement
- Approve requests for staff to be in travel status only when necessary
- Review traveler's itinerary to make sure travel is done in the most effective manner
- Verify that voucher is within allowable rates and all required documentation is attached
- Review and certify traveler's vouchers completely
- Forward vouchers to the Office of Business Affairs in a timely manner
Office of Business Affairs' Responsibility
- Authorize travel only when necessary
- Select a method of travel in the best interest of the State and meets the travelers needs
- Ensure that all expenses comply with travel rules and regulations
- Ensure that employees obtain required advance approvals for travel and transportation
- Verify that all charges are actual, reasonable and necessary
- Designate an employee's official station which is in the best interest of the State
- Determine if attendance at conventions or seminars is in the best interest of the State
- Provide and control all travel related documents (vouchers, tax exempt certificates, etc.)
- Ensure compliance with IRS regulations
- Review and approve travel vouchers completely and in a timely manner
- Ensure that exceptions or waivers are justified and necessary