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Travel Guidelines & PolicyConferencesState SponsoredState-sponsored conferences or seminars must be in accordance with the maximum federal domestic per diem amounts for meals and lodging. The cost of extra items, such as meeting room rentals, equipment, luncheons and breaks will be considered separately. In selecting the conference site, the agency should consider cost, location and any other special requirements. No alcoholic beverages will be reimbursed. Standard procurement procedures should be followed. Non-State SponsoredWhen employees attend conferences sponsored by other than a state agency, there is no control over the location of the conference. If the lodging rate exceeds the maximum per diem rates, the traveler should receive prior approval from the Director of Business Affairs. The traveler should consider the following when submitting an over-the-maximum request (PDF)*
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