Travel Guidelines & Policy

Air Travel/Business Travel Account

When making travel arrangements involving air travel, employees have the choice of using the Business Travel Account (BTA) or making arrangements on their own and seeking reimbursement after the trip. Employees can alternatively search for cheaper air fare rates via the Internet or through other travel agencies. Please note that these costs cannot be charged to the BTA and will require up-front payment by employee with reimbursement through the travel voucher process.

The State currently has "travel agent services" contracts to provide business travel services for State employees. This group of contracts will provide up to three regional travel agent contractors who will arrange all phases of your travel needs. The following contractors are listed as our regional travel agents:

Advantage Travel
18 Green Street
Albany, NY
(518) 426-0052 (888) 444-4240 (outside 518) www.advantagetravelinc.com

Carlson Wagonlit/Albany Travel
30 Corporate Drive
Clifton Park, NY
(518) 292-9020
(800) 666-2929
www.albanytravel.com

NFT Travel
Shoppers World Plaza
Clifton Park, NY
(518) 371-0410
(800) 753-5769
www.nftravel.com

We encourage the use of Advantage Travel because at the present time they charge the lowest transaction fees.