Purchasing Guidelines

Business Travel Account (BTA)

The Business Travel Account referred to as "BTA" is used for the procurement of airline and train tickets through an arrangement with a state contracted travel agency.

All airline tickets must be purchased using the Business Travel Account. Airline tickets purchased with personal credit cards are not reimbursable.

Prior to contacting the travel agency to purchase an airline or train ticket, the office should call the purchasing department to obtain a BTA number. This number, along with your SUNY account number must be given to the travel agency when ordering tickets. As soon as possible, following the purchase of tickets, the office should submit a purchase requisition to the purchasing department. The requisition should contain the BTA number given to the office, the name of the traveler, dates and destination of travel, the cost of the ticket, the SUNY account number being charged, and be signed by a person authorized to sign for that account. If any fee has been assessed by the travel agency, this amount should also be included on your BTA requisition.

For additional travel information, visit our BTA Travel Guidelines.