M E M O R A N D U M

							June 15, 2011

To:		Members of the Board of Trustees

From: 	Nancy L. Zimpher, Chancellor 

Subject:	Amendments to Student Assembly Articles of Organization
(8 NYCRR Sections 341.4 and 341.18)


Action Requested

	The resolution authorizes final rulemaking to amend the Student Assembly Articles of Organization, set forth in rules and in the Policies of the Board of Trustees, to grant representation and the ability to vote on issues affecting SUNY to additional graduate student governments.  Under existing rules, separate graduate student representation is limited to the graduate divisions of the four University Centers.

Resolution 

      I recommend that the Board of Trustees adopt the following resolution:

Resolved sections 341.4 and 341.18 of Part 341 of Title 8 of the Official Compilation of Codes, Rules and Regulations of the State of New York be and hereby are amended to read as follows (brackets denote old material to be deleted; underlining denotes new material to be added): 

341.4  Member institutions.  

Each campus of the State University shall be a member institution according to the following: the graduate division [of each university center] at each of the doctoral degree granting institutions; the undergraduate division [of each university center] at each of the doctoral degree granting institutions; each of the other State-operated campuses; each community college; New York State College of Ceramics at Alfred University; and one from the four statutory colleges at Cornell University.


341.18 Executive committee.

        (a)  There shall be an executive committee of the student assembly to conduct necessary business between meetings of the student assembly and other matters as prescribed by this Part or the bylaws. The executive committee shall include the officers of the student assembly and the designated number of representatives from the following: [two] three representatives from the [university centers] doctoral degree granting institutions (undergraduate division); three representatives from the university colleges; [one representative from the health science centers;] two representatives from the Colleges of Technology, Agriculture and  Technology, and [Specialized/]Statutory Colleges; [one] two representatives from the [university centers (] graduate division of the doctoral degree granting institutions[)]; six representatives from the community colleges and one nonvoting student representative from each standing committee.  In order to serve as a member of the executive committee, an individual must be a student at a State University of New York campus and must maintain a cumulative GPA of 2.0 or higher.

Background

      The resolution authorizes final rulemaking to amend the Student Assembly’s Articles of Organization to allow broader graduate student representation and the ability to vote to additional graduate student governments.  The current Articles limit graduate student representation to the graduate division of the four University Centers.  This amendment also updates the terminology used to identify campus sectors by referring to Doctoral Degree Granting Institutions rather than University Centers.  In this way, separate graduate student representation will be provided for the following additional campuses:   Upstate, Downstate, Optometry, and Environmental Science and Forestry.  Graduate students at other campuses are encouraged to participate through the existing recognized student governance organizations.
      
      Notice of proposed rulemaking was published in the State Register on April 13, 2011.   No comments were received.
      
      
Board Resolution	-2- 			June 15, 2011