Communications and External Affairs Committee Minutes 
March 21, 2011

Motion to pass minutes from 1/10/11
Motion by:  	Trustee Lewin
Second by: 	Trustee Ehrenberg
Resolutions:  hold for Marti’s arrival
New Media Report – David Belsky
- Web redesign
o Suny.edu
o Generation
o SUNY Advocates
- Described changes to web
- Group discussion of email addresses of administrators of campuses
- Handed out beach balls to committee members and played video
- Gave report of facebook and twitter
- Discussion of other videos
- Discussion of press releases in regards to governor and legislatures
- Discussion of BOT members in loop with press releases
- Discussion of SUNY advocates form letter to faculty
Resolution – Marti Ellerman
-  Update of existing regulations 
- Title changes of FOIL contacts
- FOIL email requests can be responded by email
- Information retained in electronic format can be charged if over 2 hours
- Group discussion regarding who gets the request
Jen LoTurco
- Electronic tracking request has been in place
- The request go through counsel that has a FOIL expert
Trustee O’Brien - Database of records
Marti  Ellerman - Must comply with records retention schedule
Motion by:  	Trustee Warren-Merrick
Second by:	Trustee Spielvogel
University Advancement – Kaitlin Gambrill
- Discussion of SUNY updates
- Fund raising report & discussion
Trustee O’Brien
- Trends of fundraising question
- Discussed participation rates
- Group discussion of collecting data & distributing funds
National Affairs – Aimee Bernstein
- Discussed Liz Clarks departure from Washington Office
- Focus on actions with cooperations with strategic plan, colleges and research foundation
- Holding bi-weekly meetings
- Discussion of Chancellors meetings in Washington
- Chancellor sent letter to NYS Congressional delegation giving her support
Secretary O’Connor
- Need to be tied in with agencies to line up support and discussed individuals joining the team
Trustee Spielvogel – response of emails sent out
Secretary O’Connor – receiving responses
Government Relations and Advocacy Report – Stacey Hengsterman
- Discussed emails sent out to alumni, etc.
- Discussion of OP-Ed’s sent out
- Discussion of trustee talking points, trustee contacting legislatures
- Discussed things being sent to legislatures
- Discussed BOT letter for signature
Trustee Spielvogel – congratulations on Stacey’s efforts
Trustee O’Brien – discussed help received from other offices
- Group discussion of departments helping each other
Communications Report – Morgan Hook
- Discussion of effort this year with legislatures
- Discussion of packet
Trustee Spielvogel – discussed the NY Times article
- Discussion of editorial dept of NYT
- Discussion of Governor’s budget and getting exposure
Trustee Belluck – discussion of Nieburg
Trustee Spielvogel – congratulations on effort getting things done
Secretary O’Connor – discussed packet of info on Albany situation
Trustee Gondar – discussed Albany’s removal of certain dates
Morgan Hook – discussion of events and Times Union Chancellor questions
Trustee Ehrenberg – discussion of wearable’s
Motion to adjourn: 	 Trustee Lewin
Second by:	 	Trustee Warren-Merrick to adjourn